Reclaim.ai From Dropbox Launches AI Calendar App Support for Microsoft Outlook Calendar

Employees get 46% less heads-down focus time than they need; here's how organizations can reduce costly distractions with Reclaim.

Reclaim.ai from Dropbox, an AI calendar app that optimizes individual and team schedules for better productivity, collaboration, and work-life balance, announced its availability on Microsoft Outlook Calendar. Now, Outlook users and teams can automatically protect uninterrupted focus time, optimize their meetings, manage multiple calendars, and solve their most complex scheduling challenges with AI.

The launch comes alongside a new data trends report which surveyed over 10,000 Outlook users to discover the current state of productivity and calendar trends across employee levels and departments. The study revealed that employees get 46% less focus time than they need, attend 29.6% more meetings than they want to, and average 6.6 hours of overtime per week.

“Organizations are eager to adopt AI to make their teams more efficient,” said Henry Shapiro, Senior Director of Product Management at Reclaim.ai. “Now, those companies have the power to optimize how employees spend their most valuable resource: their time. Teams are struggling to balance productive heads-down work vs. collaboration time with their team, which leads to pressured overtime, missed deadlines, and unproductive time waste for their company. Reclaim gives individuals, teams, and organizations the power to prioritize productivity once again, and limit the costly interruptions that deplete their time – and now we’re extending that power to the hundreds of millions of people that use Outlook to manage their schedules.”

The Outlook launch includes all key AI-powered features at Reclaim:

• Focus Time: Reclaim’s newest feature allows you to set a weekly focus time goal and automatically finds the best time for heads-down work around your existing calendar events.
• Calendar Sync: Blocks your availability across unlimited calendars, ensuring you're never double-booked again.
• Habits: Flexibly defends time for your regular routines using smart AI scheduling windows, and offers 100+ role-specific templates for engineers, designers, marketers, and more.
• Tasks & project management integrations: Automatically defends time for your tasks in your calendar, and syncs tasks directly from Asana, Jira, ClickUp, Todoist, and Linear.
• Smart Meetings: Eliminates the pain of scheduling and rescheduling meetings by automatically finding the best time across all attendees timezones, availability, and priorities.
• Scheduling Links: Share your availability for meetings with advanced AI controls for prioritizing new meeting opportunities over low-priority events.
• Buffer time: Automatically schedules breaks after meetings and heads-down work to prevent meeting fatigue and burnout.
• Analytics: Track and analyze how you spend your time across productive work, meetings, and work-life balance metrics to improve your daily workflow.

“Since we first adopted it back in 2020, Reclaim.ai has consistently helped Hydrolix strike the perfect balance between collaboration and focus during the work week,” said Marty Kagan, CEO and Co-Founder of Hydrolix. “Used by over 100 employees today, Reclaim.ai empowers us to improve our productivity, simplify our internal and external meeting scheduling, and protect focus time to get work done."

Reclaim.ai is now available for both Google Calendar and Microsoft Outlook users through free and paid plans. For more information, visit https://reclaim.ai/.

Read the full Outlook user productivity report here.

About Reclaim.ai from Dropbox

Reclaim.ai is an AI calendar app that helps professionals create more time in their day. It is used by over 60,000 companies worldwide including Fastly, HelloFresh, Salesforce, and more. In addition to helping busy professionals make time for their important work, Reclaim.ai publishes productivity trends reports that highlight how teams are optimizing their workweeks in the modern workplace. Reclaim.ai is now available for both Google and Microsoft Outlook users. To learn more, visit https://reclaim.ai/.

View source version on businesswire.com: https://www.businesswire.com/news/home/20250513894611/en/

Reclaim gives individuals, teams, and organizations the power to prioritize productivity once again, and limit the costly interruptions that deplete their time.