pre14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box: |
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þ Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
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o Definitive Proxy Statement |
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o Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
CON-WAY
INC.
(Name
of Registrant as Specified In Its Charter)
(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
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þ No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11. |
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1) Title of each class of securities to which transaction applies: |
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2) Aggregate number of securities to which transaction applies: |
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3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined): |
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4) Proposed maximum aggregate value of transaction: |
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o Fee paid previously with preliminary materials. |
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o Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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1) Amount Previously Paid: |
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2) Form, Schedule or Registration Statement No.: |
Annual Meeting of
Shareholders
PRELIMINARY
COPY SUBJECT TO COMPLETION
CON-WAY INC.
2855 CAMPUS DRIVE, SUITE 300
TELEPHONE: 650/378-5200
SAN MATEO, CALIFORNIA 94403
NOTICE OF ANNUAL
MEETING OF SHAREHOLDERS
Tuesday, May 19, 2009
9:00 A.M., local time
Sonoma Mendocino Room, Doubletree Hotel, 835
Airport Boulevard, Burlingame, California
FELLOW SHAREHOLDER:
The Annual Meeting of Shareholders of Con-way Inc. will be held
at 9:00 A.M., local time, on Tuesday, May 19, 2009, to:
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1.
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Elect three Class III directors for a one- or three-year
term, as described in the attached proxy statement.
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2.
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Approve amendments to the Companys Certificate of
Incorporation and Bylaws to eliminate the classification of the
Companys Board of Directors.
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3.
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Approve amendments to the Companys Certificate of
Incorporation and Bylaws to set the number of directors of the
Company at not less than seven nor more than eleven.
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4.
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Ratify the appointment of auditors.
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5.
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Transact any other business properly brought before the meeting.
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Shareholders of record at the close of business on
March 30, 2009, are entitled to notice of and to vote at
the meeting.
Your vote is important. Whether or not you plan to attend, I
urge you to SIGN, DATE AND RETURN THE ENCLOSED WHITE PROXY
CARD IN THE ENVELOPE PROVIDED, in order that as many shares
as possible will be represented at the meeting. If you attend
the meeting and prefer to vote in person, you will be able to do
so and your vote at the meeting will revoke any proxy you may
submit.
Sincerely,
JENNIFER W. PILEGGI
Secretary
April , 2009
TABLE OF
CONTENTS
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PRELIMINARY
COPY SUBJECT TO COMPLETION
CON-WAY INC.
2855 CAMPUS DRIVE, SUITE 300
SAN MATEO, CALIFORNIA 94403
TELEPHONE: 650/378-5200
Important Notice
Regarding the Availability of Proxy Materials
for the Shareholder Meeting to be Held on May 19,
2009
The proxy
statement and annual report, including
Form 10-K,
are available at:
http://investors.con-way.com
Also available on
the Web site are the Companys proxy card, as well as
instruction cards and related materials for voting shares of
common and
preferred stock held in the Companys 401(k)
plans.
PROXY
STATEMENT
May 19, 2009
The Annual Meeting of Shareholders of Con-way Inc. (the
Company) will be held on Tuesday, May 19, 2009.
Shareholders of record at the close of business on
March 30, 2009 will be entitled to vote at the meeting.
This proxy statement and accompanying proxy are first being sent
to shareholders on or about April , 2009.
Board of
Directors Recommendations
The Board of Directors of the Company is soliciting your proxy
for use at the meeting and any adjournment or postponement of
the meeting. The Board recommends a vote FOR the
election of the nominees for directors described below,
FOR the amendment of the Companys Certificate
of Incorporation and Bylaws to eliminate the classification of
the Companys Board of Directors, FOR the
amendment of the Companys Certificate of Incorporation and
Bylaws to set the number of directors of the Company at not less
than seven nor more than eleven, and FOR
ratification of the appointment of KPMG LLP as independent
auditors.
Proxy Voting
Procedures
To be effective, properly signed proxies must be returned to the
Company prior to the meeting. The shares represented by your
proxy will be voted in accordance with your instructions.
However, if no instructions are given, your shares will be voted
in accordance with the recommendations of the Board.
Voting
Requirements
A majority of the votes attributable to all voting shares must
be represented in person or by proxy at the meeting to establish
a quorum for action at the meeting. Directors are elected by a
plurality of the votes cast, and the three nominees who receive
the greatest number of votes cast for election of directors at
the meeting will be elected directors for a one- or three-year
term, depending on whether or not shareholders approve the
amendment of the Companys Certificate of Incorporation and
Bylaws to eliminate the classification of the Companys
Board of Directors. Approval of the amendments to the
Companys Certificate of Incorporation and Bylaws to
eliminate the classification of the Companys Board of
Directors, and approval of the amendments to the Companys
Certificate of Incorporation and Bylaws to set the number of
directors of the Company at not less than seven nor more than
eleven, both require the affirmative vote of the holders of at
least 80% of the outstanding shares entitled to vote at the
meeting.
The ratification of the appointment of auditors requires a
favorable vote of the holders of a majority of the voting power
represented at the meeting.
In the election of directors, broker non-votes, if any, will be
disregarded and have no effect on the outcome of the vote. With
respect to the two proposals to amend the Companys
Certificate of Incorporation and Bylaws, abstentions from voting
and broker non-votes will have the same effect as voting against
each such proposal. With respect to ratification of the
appointment of auditors, abstentions from voting will have the
same effect as voting against such matter and broker non-votes
will be disregarded and have no effect on the outcome of such
vote.
Voting Shares
Outstanding
At the close of business on March 30, 2009, the record date
for the Annual Meeting, there were outstanding and entitled to
vote shares
of Common Stock
and shares
of Series B Cumulative Convertible Preferred Stock
(Series B Preferred Stock). Each share of
Common Stock has the right to one non-cumulative vote and each
share of Series B Preferred Stock has the right to 6.1
non-cumulative votes. Therefore, an aggregate
of votes
are eligible to be cast at the meeting.
Proxy Voting
Convenience
You are encouraged to exercise your right to vote by returning
to the Company a properly executed WHITE proxy in the
enclosed envelope, whether or not you plan to attend the
meeting. This will ensure that your votes are cast.
You may revoke or change your proxy at any time prior to its use
at the meeting. There are three ways you may do so:
(1) give the Company a written direction to revoke your
proxy; (2) submit a later dated proxy; or (3) attend
the meeting and vote in person.
Attendance at the
Meeting
All shareholders are invited to attend the meeting. Persons who
are not shareholders may attend only if invited by the Board of
Directors. If you are a shareholder but do not own shares in
your name, you must bring proof of ownership (e.g., a current
brokers statement) in order to be admitted to the
meeting. If you wish to attend the meeting in person, you
can obtain driving directions to the Doubletree Hotel in
Burlingame, California at www.doubletree.com.
PROPOSAL NUMBER
1: ELECTION OF DIRECTORS
The Board of
Directors Recommends a Vote For All
Nominees.
The following persons are the nominees of the Board of Directors
for election as Class III directors at the 2009 Annual
Meeting of Shareholders:
William R. Corbin
Robert Jaunich II
W. Keith Kennedy, Jr.
Unless you withhold authority to vote, your proxy will be voted
for election of the nominees named above.
If elected, the term for which the nominees will serve depends
on whether the Declassification Amendments
(described in the following paragraphs and elsewhere in this
Proxy Statement under Proposal No. 2) are
approved at the meeting. If the Declassification Amendments are
approved by shareholders, the nominees will serve for a one-year
term until the 2010 Annual Meeting of Shareholders and until
their successors are duly elected and qualified. If the
Declassification Amendments are not
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approved by shareholders, the nominees will serve for a
three-year term until the 2012 Annual Meeting of Shareholders
and until their successors are duly elected and qualified.
Margaret G. Gill and Henry H. Mauz, Jr., each of whom
currently is serving as a Class III director, will not be
standing for re-election. Mrs. Gill, who has served as a
director since 1995, informed the Board that she has decided to
retire as a director when her term expires in May 2009. Admiral
Mauz, who has served as a director since 2005, will be retiring
when his term expires in May 2009 after reaching the mandatory
retirement age of 72. In addition to Mrs. Gill and Admiral
Mauz, Robert D. Rogers, a Class II director who has served
as a director since 1990, will be retiring prior to the 2009
Annual Meeting of Shareholders after reaching the mandatory
retirement age of 72. The Board wishes to express its gratitude
to Mrs. Gill, Admiral Mauz and Mr. Rogers for their
keen insights and valuable contributions during their tenures on
the Board.
In light of the upcoming departures of Mrs. Gill and
Admiral Mauz as Class III directors, and in order that the
number of directors in each class be as nearly equal as
possible, the Board has nominated Dr. Keith Kennedy, who is
currently serving as a Class I director, for election as a
Class III director in 2009. If elected as a Class III
director, Dr. Kennedy will resign as a Class I
director.
The Company currently has three classes of directors, each of
which is elected for a three-year term. The Board of Directors
of the Company, pursuant to the Bylaws, has determined that the
number of directors of the Company shall be thirteen. However,
the Company has included in this Proxy Statement its proposal to
amend the Certificate of Incorporation and Bylaws to declassify
the Board of Directors (the Declassification
Amendments) which, if approved at this meeting, will
result in the elimination of the classified Board over time, as
described below under Proposal No. 2. The
Company also has included in this Proxy Statement its proposal
to amend the Certificate of Incorporation and Bylaws to reduce
the size of the Board of Directors (the Board Size
Amendments) from a range of twelve to fifteen to a range
of seven to eleven. If the Board Size Amendments are approved at
the meeting, the Board has determined that the number of
directors of the Company will be ten. If both the
Declassification Amendments and the Board Size Amendments are
approved by shareholders and the nominees named above are
elected to serve as Class III directors, the Board will
consist of ten directors made up of four Class I directors,
three Class II directors and three Class III directors
until the Board becomes fully declassified in 2011. If the Board
Size Amendments are not approved by shareholders, the minimum
size of the Board will remain at twelve directors and there will
be two vacancies on the Board. The Board will take appropriate
action to fill the vacancies.
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CLASS III
DIRECTORS
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WILLIAM R.
CORBIN Director
since 2005
Retired Executive Vice President
Weyerhaeuser Company
a diversified forest products company
Mr. Corbin, age 68, joined
Weyerhaeuser in 1992 as Executive Vice President, Wood Products.
He retired from Weyerhaeuser in February 2006. His most recent
assignment was to oversee Weyerhaeuser Industrial Wood Products
and International Business Groups, including Weyerhaeuser Forest
Products International, Weyerhaeuser Asia and Europe, Appearance
Wood, Composites and BC Coastal Business Groups. From 1995 to
1999 he served as Executive Vice President, Timberlands and
Distribution and from 1999 to 2004 again as Executive Vice
President, Wood Products. Prior to joining Weyerhaeuser, Mr.
Corbin held senior positions at Crown Zellerbach Corporation,
International Paper Company and other firms during a 35-year
career in wood products manufacturing and timberlands
management. Mr. Corbin received his BS degree (forest products)
from the University of Washington in 1964. He received a master
of forestry degree emphasizing industrial administration from
Yale University in 1965. He serves on various boards including
Wood Resources, LLC, and University of Washingtons College
of Fisheries and Oceanography. Mr. Corbin is Chairman of the
Finance Committee and a member of the Audit Committee of the
Board.
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ROBERT JAUNICH
II Director
since 1992
Founder & Managing Partner
Calera Capital
a private investment corporation
Mr. Jaunich, age 69, is founder
and managing partner of Calera Capital, formerly Fremont
Partners, which manages $1.8 billion targeted to make and
oversee majority equity investments in operating companies
representing a broad spectrum of industries. Calera Capital was
spun out from Fremont Group, a private investment corporation
that manages assets of $4.0 billion, which Mr. Jaunich joined in
1991 and where he served as a member of the Board of Directors.
Mr. Jaunich serves as a member of the Board of Directors of
Direct General (auto insurance). He is trustee of the non-profit
National Recreation Foundation and serves on the
Presidents Advisory Council of Boys and Girls Clubs of the
Peninsula as well as the Board of the Palo Alto Medical
Foundation (PAMF). He is a life member of the World
Presidents Organization and was a member of Young
Presidents Organization (1980-1990). Mr. Jaunich received
a BA from Wesleyan University, Middletown, Connecticut and an
MBA from Wharton Graduate School, University of Pennsylvania. He
is Chairman of the Governance and Nominating Committee of the
Board.
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CLASS I
DIRECTOR STANDING FOR ELECTION TO CLASS III
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W. KEITH KENNEDY, JR. Director since 1996
Chairman of the Board Con-way Inc.
Dr. Kennedy, age 65, was named Chairman of Con-way Inc. in January 2004. He served as Interim Chief Executive Officer from July 2004 to April 2005. From April 2002 to January 2004 he was the Vice Chairman of Con-way. In January 2000 he retired as President and Chief Executive Officer of Watkins-Johnson Company, a manufacturer of equipment and electronic products for the telecommunications and defense industries. He had held that position since January of 1988. He joined Watkins-Johnson in 1968 and was a Division Manager, Group Vice President, and Vice President of Planning Coordination and Shareowner Relations prior to becoming President. Dr. Kennedy is a graduate of Cornell University from which he holds BSEE, MS, and PhD degrees. He is the past Chairman of Joint Venture: Silicon Valley Network, a non-profit regional organization. He previously held Board and/or officer positions with Boy Scouts of America (Pacific Skyline Council), California State Chamber of Commerce, and Silicon Valley Leadership Group. Dr. Kennedy is a senior member of the Institute of Electrical and Electronics Engineers.
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CLASS I
DIRECTORS
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JOHN J. (JACK) ANTON Director since 2005
Operating Director Paine & Partners, LLC A Private Equity Management Firm
Mr. Anton, age 66, is an operating director with Paine & Partners, LLC, a private equity management firm. From 2005 to 2006, he was a private investor in food, consumer products and specialty ingredient companies. From 2001 through 2004, he was a Senior Advisory Director with Fremont Partners, another private equity management firm, and was instrumental in the acquisition and successful divesture of Specialty Brands Inc. (SBI). Mr. Anton served on the Board of SBI. Prior to Fremont, Mr. Anton was Chairman, CEO and co-owner of Ghirardelli Chocolate Company. He led the acquisition of Ghirardelli in 1992 and was responsible for revitalizing the companys brand, marketing programs and growth prior to transitioning Ghirardelli to its new ownership. Mr. Anton served from 1983 to 1990 as Chairman and co-owner of Carlin Foods Corporation, a food ingredient company serving the dairy, baking and food service industries; and from 1990 to 1992 as Chairman of Carlin Investment Corporation, which was created to invest in food and specialty chemical firms. Prior to forming Carlin Foods, he spent nearly twenty years in management and executive roles at Ralston Purina and Nabisco Brands Corporations. During a leave of absence from Ralston Purina, Mr. Anton served as an Infantry Officer in Vietnam, earning a Bronze Star for valor in a combat situation. Mr. Anton received a BS degree (chemistry) from the University of Notre Dame. Mr. Anton serves on the Board of Directors of Basic American Inc., the countrys largest potato dehydrator and as Chairman of the Board of WireCo World Group, the largest manufacturer and supplier of technically engineered wire rope. He is active on the Advisory Boards of Notre Dames College of Science and the University of San Franciscos Business School; and, was a past Trustee of the Schools of the Sacred Heart, San Francisco; and a past Trustee of the Allendale Association, a Chicago-based school for abused children. He also is a member of the World Presidents Organization. Mr. Anton is a member of the Audit and Governance and Nominating Committees of the Board.
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JOHN C.
POPE Director
since 2003
Chairman
PFI Group, LLC
a financial management firm
Mr. Pope, age 60, is Chairman of
PFI Group, LLC, a financial management firm that invests
primarily in private equity opportunities, and is also Chairman
of the Board of Waste Management, Inc., a NYSE-listed waste
collection and disposal firm. From December 1995 to November
1999 Mr. Pope was Chairman of the Board of MotivePower
Industries, Inc., a NYSE-listed manufacturer and remanufacturer
of locomotives and locomotive components until it merged with
Westinghouse Air Brake. Prior to joining MotivePower Industries,
Mr. Pope spent six and one-half years with United Airlines and
UAL Corporation in various roles, including President and Chief
Operating Officer and a member of the Board of Directors. Mr.
Pope also spent 11 years with American Airlines and its
parent, AMR Corporation, serving as Senior Vice President of
Finance, Chief Financial Officer and Treasurer. He was employed
by General Motors Corporation prior to entering the airline
industry. Mr. Pope is a member of the Board of Directors of
Dollar Thrifty Automotive Group, Kraft Foods, Inc., R.R.
Donnelley & Sons Company and Waste Management, Inc. Mr.
Pope holds a masters degree in finance from the Harvard
Graduate School of Business Administration and a bachelors
degree in engineering and applied science from Yale University.
Mr. Pope is Chairman of the Audit Committee of the Board.
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DOUGLAS W.
STOTLAR Director
since 2005
President and Chief Executive Officer
Con-way Inc.
Mr. Stotlar, age 48, is President
and Chief Executive Officer of Con-way Inc. As the
companys top executive, Mr. Stotlar is responsible for the
overall management and performance of the company. He was named
to his current position in April, 2005. Mr. Stotlar
previously served as President and Chief Executive Officer of
Con-way Freight (formerly Con-Way Transportation Services),
Con-ways $2.9 billion regional trucking subsidiary. Before
being named head of Con-Way Freight, Mr. Stotlar served as
Executive Vice President and Chief Operating Officer of that
company, a position he had held since June 2002. From 1999 to
2002, he was Executive Vice President of Operations for Con-Way
Freight. Prior to joining Con-way Freights corporate
office, Mr. Stotlar served as Vice President and General Manager
of Con-Way NOW after drafting and executing the strategic
business plan for the company in 1996. Mr. Stotlar joined the
Con-way organization in 1985 as a freight operations supervisor
for Con-Way Central Express (CCX), one of the companys
regional trucking subsidiaries. He subsequently advanced to
management posts in Columbus, Ohio, and Fort Wayne,
Indiana, where he was named northwest regional manager for CCX
responsible for 12 service centers. A native of Newbury, Ohio,
Mr. Stotlar earned his bachelors degree in transportation
and logistics from The Ohio State University. He serves as vice
president at large and is a member of the executive committee of
the American Trucking Association. Mr. Stotlar is a member of
the Board of Directors of the American Transportation Research
Institute (ATRI) and URS Corporation, and serves on the
Executive Committee of the US section of the North American
Competitive Council.
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PETER W.
STOTT Director
since 2004
Vice Chairman and Principal
ScanlanKemperBard Companies
a real estate private equity company
President
Columbia Investments, Ltd.
an investment company
Mr. Stott, age 64, has been the
vice chairman and a principal of ScanlanKemperBard Companies, a
real estate private equity company since 2005, and president of
Columbia Investments, Ltd. since 2004. He was formerly President
and CEO of Crown Pacific from 1988 to 2004. Prior to Crown
Pacific, Mr. Stott founded Market Transport, Ltd. in 1969, the
largest asset-based transportation and logistics
services company headquartered in Oregon. Market Transport, Ltd.
was acquired in 2006 by UTI Worldwide, a NASDAQ traded
transportation and logistics company. He is a member of the
Portland State University Building Our Future Campaign
Cabinet, a member of the board of directors of the Portland
State University Foundation, the Chairman of the Founders
Circle of SOLV, and trustee of the Portland Art Museum. Mr.
Stott is a member of the Compensation and Finance Committees of
the Board.
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CLASS II
DIRECTORS
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MICHAEL J.
MURRAY Director
since 1997
Retired President, Global Corporate and Investment Banking
Bank of America Corporation
a financial institution
Mr. Murray, age 64, retired in
July 2000 as president of Global Corporate and Investment
Banking at Bank of America Corporation and as a member of the
corporations Policy Committee. From March 1997 to the
BankAmerica-Nations Bank merger in September 1998, Mr. Murray
headed BankAmerica Corporations Global Wholesale Bank and
was responsible for its business with large corporate,
international, and government clients around the world. Mr.
Murray was named a BankAmerica vice chairman and head of the
U.S. and International Groups in September 1995. He had been
responsible for BankAmericas U.S. Corporate Group since
BankAmericas merger with Continental Bank Corporation in
September 1994. Prior to the BankAmerica-Continental merger, Mr.
Murray was vice chairman and head of Corporate Banking for
Continental Bank, which he joined in 1969. Mr. Murray is a
member of the Board of Directors of the eLoyalty Corporation in
Lake Forest, Illinois. He is past Chairman of the United Way of
the Bay Area. Mr. Murray is also on the Board of the California
Academy of Sciences in San Francisco and is a member of the
Advisory Council for the College of Business of the University
of Notre Dame. Mr. Murray received his BBA from the University
of Notre Dame in 1966 and his MBA from the University of
Wisconsin in 1968. He serves on the Compensation and Governance
and Nominating Committees of the Board.
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WILLIAM J.
SCHROEDER Director
since 1996
Retired Silicon Valley Entrepreneur
Mr. Schroeder, age 64, served as
the Chairman of Oxford Semiconductor from July 2006 and Interim
Chief Executive Officer from April 2007 until the sale of the
company in January 2009. Prior to joining the Cornice Board, Mr.
Schroeder served as President and CEO of Vormetric, Inc., an
enterprise data storage security firm, from 2002 through 2004.
During 2000, Mr. Schroeder was President and CEO of CyberIQ
Systems, Inc., an Internet traffic switch company. Previously,
he was employed by: Diamond Multimedia Systems, Inc. as
President and CEO (1994-1999); Conner Peripherals, Inc.,
initially as President and Chief Operating Officer (1986-1989)
and later as Vice Chairman (1989-1994); and Priam Corporation as
President and CEO (1978-1986). Earlier Mr. Schroeder served in
various management or technical positions at Memorex
Corporation, McKinsey & Co., and Honeywell, Inc. He
currently serves on the Board of Directors of Omneon, Inc. and
Xirrus, Inc. Mr. Schroeder holds the MBA degree with High
Distinction from the Harvard Business School and MSEE and BEE
degrees from Marquette University. He is the Chairman of the
Compensation Committee of the Board.
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CHELSEA C. WHITE
III Director
since 2004
H. Milton and Carolyn J. Stewart School Chair
Schneider National Chair of Transportation and Logistics
School of Industrial and Systems Engineering
Georgia Institute of Technology
an institute of higher learning
Professor White, age 63, is the H.
Milton and Carolyn J. Stewart School Chair for the School of
Industrial and Systems Engineering, the Director of the Trucking
Industry Program, and the Schneider National Chair of
Transportation and Logistics at the Georgia Institute of
Technology. He has served as editor-in-chief of several of the
Transactions of the Institute of Electrical and Electronics
Engineers (IEEE), was founding editor-in-chief of the IEEE
Transactions on Intelligent Transportation Systems (ITS), and
has served as the ITS Series book editor for Artech House
Publishing Company. Professor White serves on the boards of
directors of the ITS World Congress and the Bobby Dodd Institute
and is a member of the executive committee for The Logistics
Institute Asia Pacific and of the Mobility Project
Advisory Board for the Reason Foundation. He is the former chair
of the ITS Michigan board of directors and a former member of
the ITS America board of directors. His research interests
include the impact of real-time information for improved supply
chain productivity and risk mitigation, with special focus on
international supply chains. Professor White is a member of the
Compensation and Finance Committees of the Board.
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8
PROPOSAL NUMBER
2: APPROVAL OF AMENDMENTS TO THE COMPANYS CERTIFICATE OF
INCORPORATION AND BYLAWS TO ELIMINATE THE CLASSIFICATION OF THE
COMPANYS BOARD OF DIRECTORS
The Board of Directors is seeking approval of amendments to the
first two paragraphs of paragraph B of
Article ELEVENTH of the Companys Certificate of
Incorporation (the Certificate) and to paragraphs
(a) and (b) of Section 2 of Article III of
the Companys Bylaws (the Bylaws) to eliminate
the classification of the Companys Board of Directors (the
Declassification Amendments).
A nonbinding shareholder proposal to declassify the Board of
Directors was approved by a vote of shareholders at the
Companys 2008 Annual Meeting of Shareholders. While the
Board of Directors believes that the classified board structure
has provided the Company with certain benefits, it recognizes
the sentiment of the Companys shareholders that the annual
election of directors would enhance the Companys corporate
governance policies. The Board is also aware that a growing
number of companies have been eliminating a classified board
structure. Therefore, in light of such shareholder sentiment and
corporate governance trends, on January 26, 2009, the Board
of Directors approved, subject to shareholder approval at the
meeting, the Declassification Amendments.
The Board of Directors currently consists of thirteen directors
divided into three classes, with the members of each class
serving staggered three-year terms. There currently are four
Class III directors, whose terms expire at the meeting;
five Class I directors, whose terms expire at the 2010
Annual Meeting of Shareholders; and four Class II
directors, whose terms expire at the 2011 Annual Meeting of
Shareholders. If the Declassification Amendments are approved by
shareholders at the meeting:
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the directors elected at the meeting will be elected for a
one-year term, and those directors, together with the
Class I directors previously elected at the 2007 Annual
Meeting of Shareholders, will stand for election at the 2010
Annual Meeting of Shareholders for a one-year term; and
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the Class II directors previously elected at the 2008
Annual Meeting of Shareholders will serve for the remainder of
their current three-year term and all directors will stand for
election at the 2011 Annual Meeting of Shareholders for a
one-year term.
|
Also, if the Declassification Amendments are approved, any
director selected to fill a vacancy will be appointed for an
initial term ending at the next annual meeting of shareholders.
If the Declassification Amendments are not approved by
shareholders at the meeting, the Board of Directors will remain
classified, and the Class III directors elected at the
meeting will serve a three-year term expiring at the 2012 Annual
Meeting of Shareholders.
As set forth in the Certificate and the Bylaws, approval of the
Declassification Amendments requires the affirmative vote of the
holders of at least 80% of the outstanding shares entitled to
vote at the meeting. As of the record date for the meeting there
were an aggregate
of
votes eligible to be cast, so approval of the Declassification
Amendments would require at
least
affirmative votes.
The Board of Directors has also adopted, and is recommending to
shareholders for approval, amendments to the Certificate and the
Bylaws that would result in the reduction of the minimum and
maximum size of the Board of Directors as set forth in
Proposal Number 3, described below (the Board Size
Amendments).
The proposed Declassification Amendments and the proposed Board
Size Amendments are attached as appendices to this proxy
statement, with the proposed amendments to the Certificate
attached as Appendix A and the proposed amendments to the
Bylaws attached as Appendix B. In each Appendix, deletions
are indicated by strikeouts and additions are indicated by
brackets.
THE BOARD OF
DIRECTORS RECOMMENDS A VOTE FOR
THE DECLASSIFICATION AMENDMENTS
9
PROPOSAL NUMBER
3: APPROVAL OF AMENDMENTS TO THE COMPANYS CERTIFICATE OF
INCORPORATION AND BYLAWS TO PROVIDE THAT THE NUMBER OF DIRECTORS
OF THE COMPANY SHALL BE NOT LESS THAN SEVEN NOR MORE THAN
ELEVEN
The Board of Directors is also seeking approval of amendments to
the Certificate and the Bylaws to reduce the size of the
Companys Board of Directors to include not less than seven
and not more than eleven directors.
The first sentence of the first paragraph of paragraph B of
Article ELEVENTH of the Certificate and the first sentence
of paragraph (a) of Section 2 of Article III of
the Bylaws currently provide that the Board of Directors shall
consist of not less than twelve nor more than fifteen directors,
the exact number to be set by the Board of Directors or by
shareholders. Presently, the Company has thirteen directors. The
Board of Directors believes that reducing the size of the Board
will enable it to act in a more efficient and cost effective
manner and streamline the corporate decision making process.
Accordingly, the Board of Directors has determined that reducing
the minimum and maximum number of directors is in the best
interests of shareholders. If the Board Size Amendments are
approved by shareholders at the meeting, it is currently
anticipated that the Board of Directors will set the number of
directors at ten.
As set forth in the Certificate and the Bylaws, approval of the
Board Size Amendments requires the affirmative vote of the
holders of at least 80% of the outstanding shares entitled to
vote at the meeting. As of the record date for the meeting there
were an aggregate
of
votes eligible to be cast, so approval of the Board Size
Amendments would require at
least
affirmative votes.
As noted above, the proposed Declassification Amendments and the
proposed Board Size Amendments are attached as appendices to
this proxy statement, with the proposed amendments to the
Certificate attached as Appendix A and the proposed
amendments to the Bylaws attached as Appendix B. In each
Appendix, deletions are indicated by strikeouts and additions
are indicated by brackets.
THE BOARD OF
DIRECTORS RECOMMENDS A VOTE FOR
THE BOARD SIZE AMENDMENTS
PROPOSAL NUMBER
4: RATIFICATION OF AUDITORS
At last years annual meeting, shareholders approved the
appointment of KPMG LLP as independent public accountants to
audit the consolidated financial statements of the Company for
the year ended December 31, 2008. The Board recommends that
shareholders vote in favor of ratifying the reappointment of
KPMG LLP as the Companys independent auditors for the year
ending December 31, 2009. A representative of the firm will
be present at the Annual Meeting of Shareholders with the
opportunity to make a statement if he or she desires to do so
and to respond to appropriate questions from shareholders. The
Company has been informed by KPMG LLP that neither the firm nor
any of its members or their associates has any direct financial
interest or material indirect financial interest in the Company
or its affiliates.
Fees
During the Companys fiscal years ended December 31,
2008 and December 31, 2007, the Company was billed the
following aggregate fees by KPMG LLP.
Audit Fees. The aggregate fees billed by KPMG
LLP to the Company for professional services for the audit of
the Companys annual financial statements for the fiscal
year, for reviews of the financial statements included in the
Companys
Forms 10-Q
for the fiscal year, and for services provided by KPMG LLP in
connection with statutory or regulatory filings for the fiscal
year, were $2,006,000 for the fiscal year ended 2008 and
$1,925,000 for the fiscal year ended 2007.
10
Audit-related Fees. The aggregate fees billed
by KPMG LLP to the Company for assurance and related services
were $76,000 for the fiscal year ended 2008 and $71,200 for the
fiscal year ended 2007. These fees were for the audit of
employee benefit plans.
Tax Fees. The aggregate fees billed by KPMG
LLP to the Company for professional services rendered for tax
compliance, tax advice and tax planning were $113,000 for the
fiscal year ended 2008 and $24,925 for the fiscal year ended
2007.
All Other Fees. No fees were billed by KPMG
LLP to the Company for products and services rendered for fiscal
year 2007 or 2008, other than the Audit Fees, Audit-related
Fees, and Tax Fees described in the preceding three paragraphs.
All of the services performed by KPMG LLP during 2008 were
pre-approved by the Audit Committee of the Companys Board
of Directors, which concluded that the provision of the
non-audit services described above is compatible with
maintaining KPMG LLPs independence.
Pre-Approval
Policies and Procedures
Prior to retaining KPMG LLP to provide services in any fiscal
year, the Audit Committee first reviews and approves KPMGs
fee proposal and engagement letter. In the fee proposal, each
category of services (Audit, Audit Related, Tax and All Other)
is broken down into subcategories that describe the nature of
the services to be rendered, and the fees for such services. For
2008, the Audit Committee also approved nominal additional fees
(beyond those included in the KPMG fee proposal) for services in
a limited number of subcategories, based on the Companys
experience regarding the unanticipated need for such services
during the year. The Companys pre-approval policy provides
that the Audit Committee must specifically pre-approve any
engagement of KPMG for services outside the scope of the fee
proposal and engagement
letter.
11
STOCK OWNERSHIP
BY DIRECTORS AND EXECUTIVE OFFICERS
The following table sets forth information regarding beneficial
ownership of the Companys Common Stock and Series B
Preferred Stock, as of January 31, 2009, by the directors,
the executive officers identified in the Summary Compensation
Table below and by the directors and executive officers as a
group.
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Amount and
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Nature of
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Percent of
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Name of Beneficial Owner
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Beneficial Ownership(1)
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Class
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John J. Anton
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7,511 Common
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*
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0 Series B Preferred
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Robert L. Bianco (2)
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89,287 Common
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*
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220 Series B Preferred
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Stephen L. Bruffett (3)
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7,000 Common
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*
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0 Series B Preferred
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William R. Corbin
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7,091 Common
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*
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0 Series B Preferred
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Margaret G. Gill
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26,307 Common
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*
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0 Series B Preferred
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Robert Jaunich II
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38,972 Common
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*
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0 Series B Preferred
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W. Keith Kennedy, Jr.
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72,479 Common
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*
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0 Series B Preferred
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John G. Labrie (4)
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95,219 Common
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*
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157 Series B Preferred
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Henry H. Mauz, Jr.
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5,978 Common
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*
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0 Series B Preferred
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Michael J. Murray
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40,758 Common
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*
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0 Series B Preferred
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John C. Pope
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21,841 Common
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*
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0 Series B Preferred
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Robert D. Rogers
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35,878 Common
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*
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0 Series B Preferred
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Kevin C. Schick (5)
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110,591 Common
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*
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360 Series B Preferred
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Herbert J. Schmidt (6)
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18,061 Common
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*
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7 Series B Preferred
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William J. Schroeder
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32,639 Common
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*
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0 Series B Preferred
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Douglas W. Stotlar (7)
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409,608 Common
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*
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322 Series B Preferred
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Peter W. Stott
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24,571 Common
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*
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0 Series B Preferred
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Chelsea C. White III
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11,177 Common
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*
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0 Series B Preferred
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All directors and executive officers as a group
(22 persons)(8)
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1,225,407 Common
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2.6
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%
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1,540 Series B Preferred
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*
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Less than one percent of the
Companys outstanding shares of Common Stock.
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(1)
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Represents shares as to which the
individual has sole voting and investment power (or shares such
power with his or her spouse). None of these shares has been
pledged as security. The shares shown for non-employee directors
include the following number of shares of restricted stock and
number of shares which the non-employee director has the right
to acquire within 60 days of January 31, 2009 because
of vested stock options: Mr. Anton, 3,034 and 0;
Mr. Corbin, 1,738 and 0; Mrs. Gill, 1,738 and 13,943;
Mr. Jaunich, 1,738 and 15,479; Dr. Kennedy, 12,455 and
31,000;
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12
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Admiral Mauz, 1,738 and 0;
Mr. Murray, 5,808 and 12,197; Mr. Pope, 3,034 and
10,438; Mr. Rogers, 5,808 and 18,424; Mr. Schroeder,
5,808 and 9,332; Mr. Stott, 3,844 and 6,250; and
Dr. White 6,618 and 0. The restricted stock and stock
options were awarded under and are governed by the Amended and
Restated Equity Incentive Plan for Non-Employee Directors and
the 2003 Equity Incentive Plan for Non-Employee Directors. The
restricted shares shown for Dr. Kennedy include
(i) 4,000 shares of restricted stock which were
awarded under and are governed by the terms of the Con-way Inc.
1997 Equity and Incentive Plan, and (ii) 8,455 shares
of restricted stock which were awarded under and are governed by
the 2003 Equity Incentive Plan for Non-Employee Directors.
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(2)
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The shares shown include
64,662 shares which Mr. Bianco has the right to
acquire within 60 days of January 31, 2009 because of
vested stock options.
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(3)
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The shares shown include
0 shares which Mr. Bruffett has the right to acquire
within 60 days of January 31, 2009 because of vested
stock options.
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(4)
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The shares shown include
69,674 shares which Mr. Labrie has the right to
acquire within 60 days of January 31, 2009 because of
vested stock options. In addition to the holdings described in
the above table, Mr. Labrie holds 2,974 phantom stock units
under the Companys Deferred Compensation Plan for
Executives and Key Employees.
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(5)
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The shares shown include
76,425 shares which Mr. Schick has the right to
acquire within 60 days of January 31, 2009 because of
vested stock options.
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(6)
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The shares shown include
9,620 shares which Mr. Schmidt has the right to
acquire within 60 days of January 31, 2009 because of
vested stock options.
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(7)
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The shares shown include
336,961 shares which Mr. Stotlar has the right to
acquire within 60 days of January 31, 2009 because of
vested stock options. In addition to the holdings described in
the above table, Mr. Stotlar holds 13,660 phantom stock
units under the Companys Deferred Compensation Plan for
Executives and Key Employees.
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(8)
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The shares shown include
838,409 shares which all directors and executive officers
as a group have the right to acquire within 60 days of
January 31, 2009 because of vested stock options.
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13
INFORMATION ABOUT
THE BOARD OF DIRECTORS AND CERTAIN
BOARD COMMITTEES; CORPORATE GOVERNANCE
Director
Independence
The Board of Directors has determined that each incumbent
director other than Douglas W. Stotlar is an independent
director under the New York Stock Exchange listing standards.
Board Meetings;
Executive Sessions of Non-Management Directors
During 2008, the Board of Directors held seven meetings. Each
incumbent director attended at least 75% of all meetings of the
Board and the committees of the Board on which he or she served.
Non-management members of the Board of Directors meet in
executive session on a regularly scheduled basis. Neither the
Chief Executive Officer nor any other member of management
attends such meetings of non-management directors. The Chairman
of the Board of Directors of the Company, W. Keith
Kennedy, Jr., has been chosen as the Lead
Non-Management Director to preside at such executive
sessions. For information regarding how to communicate with the
Lead Non-Management Director and other members of the
Companys Board of Directors, see Communications with
Directors below.
Standing
Committees
The Board of Directors currently has the following standing
committees: Audit Committee, Compensation Committee, Governance
and Nominating Committee (formerly known as the Directors
Affairs Committee) and Finance Committee, the members of which
are shown in the table below. Each of the Audit, Compensation
and Governance and Nominating Committees is governed by a
charter, current copies of which are available on the
Companys corporate website at www.con-way.com under
the headings Investors/Corporate Governance. Copies
of the charters are also available in print to shareholders upon
request, addressed to the Corporate Secretary at 2855 Campus
Drive, Suite 300, San Mateo, California 94403.
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Governance and
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Director
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Audit
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Compensation
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Nominating
|
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Finance
|
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John J. Anton
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X
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X
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William R. Corbin
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X
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X
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*
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Margaret G. Gill
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X
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X
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Robert Jaunich II
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X
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*
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W. Keith Kennedy, Jr.
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Henry H. Mauz, Jr.
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X
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X
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Michael J. Murray
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X
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X
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John C. Pope
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X
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*
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Robert D. Rogers
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X
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William J. Schroeder
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X
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*
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Douglas W. Stotlar
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Peter W. Stott
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X
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X
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Chelsea C. White III
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X
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X
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X
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= current member
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*
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= chair
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14
Descriptions of the Audit, Compensation and Governance and
Nominating Committees follow:
Audit Committee: Under its charter, the Audit
Committee assists the Board in its oversight of matters
involving the accounting, auditing, financial reporting, and
internal control functions of the Company. The Committee
receives reports on the work of the Companys outside
auditors and internal auditors, and reviews with them the
adequacy and effectiveness of the Companys accounting and
internal control policies and procedures. Under the
Companys Corporate Governance Guidelines, the
Companys Chief Executive Officer, Chief Financial Officer,
Controller and General Counsel are required to promptly notify
the Chair of the Audit Committee upon receiving complaints
regarding accounting, internal control and auditing matters
involving the Company.
Each Committee member has been determined to be an independent
director under the New York Stock Exchange listing standards.
The Board has determined that Mr. Pope qualifies as an
audit committee financial expert as such term is
defined in rules adopted by the Securities and Exchange
Commission. The Board has also determined that
Mr. Popes service on the audit committees of more
than three public companies does not impair his ability to
effectively serve on the Companys Audit Committee. The
Committee met thirteen times during 2008.
Compensation Committee: The Compensation
Committees authority is established in its charter. The
Compensation Committee approves the annual base salaries paid to
the Chief Executive Officer, the Companys other
policy-making officers and certain other corporate officers. The
Companys Chief Executive Officer approves the annual base
salaries for the Companys other executives. The
Compensation Committee also approves, for all executives, the
short-term and long-term incentive compensation award
opportunities and performance goals applicable to these awards,
and annual grants of stock options to all executives made under
the Companys equity and incentive plan. In determining the
compensation paid to the Chief Executive Officer, it is the
practice of the Compensation Committee to consult with and
obtain the concurrence of the other independent members of the
Board of Directors. Management has no role in recommending or
setting compensation for the Chief Executive Officer. The
Committee also reviews the retirement and benefit plans of the
Company and its domestic subsidiaries for non-contractual
employees.
Each Committee member has been determined to be an independent
director under the New York Stock Exchange listing standards.
The Committee met eight times during 2008.
The Compensation Committee engages an independent compensation
consultant to assist the Committee in its annual review and
approval of executive compensation. For 2008, the Compensation
Committee retained Hewitt Associates, LLP as its independent
compensation consultant. (See Compensation Discussion and
Analysis Role of Compensation Consultants
below.)
Each year the Chief Executive Officer presents to the
Compensation Committee for consideration his recommendations
with respect to the compensation of Company executives (other
than himself). These recommendations include:
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annual base salaries of the Named Executives, other executives
who report directly to the Chief Executive Officer and certain
other corporate officers;
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annual stock option grants for all executives;
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the performance goals applicable to short-term and long-term
incentive compensation awards; and
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the particular levels of performance at which executives receive
threshold, interim, target and maximum payouts on short-term
incentive compensation awards, and threshold, target and maximum
payouts on long-term incentive compensation awards.
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15
In developing his recommendations, the Chief Executive Officer
typically takes into account:
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comparative market data supplied by the independent compensation
consultant retained by the Compensation Committee;
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each executives target short-term and long-term incentive
compensation opportunities, determined based on multiples of
annual base salary approved by the Compensation Committee;
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for the Named Executives and other executives who report
directly to him, his assessment of the executives relative
levels of responsibility and relative potential to affect
business results, and of the executives individual
performances;
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for lower-level executives, assessment of those executives by
the Named Executives or other senior executives to whom the
lower-level executives report; and
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for the performance goals, his assessment of projected Company
performance as shown in its one- and three-year financial plans.
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The independent compensation consultant is available for
consultation with the Committee (without executive officers
present) prior to and at the Committee meeting at which
executive compensation is approved. The Compensation Committee
also meets with the Chief Executive Officer (without other
executive officers present) to discuss his executive
compensation recommendations. The Committee then meets in an
executive session without management and exercises its
independent judgment in deciding whether to accept or revise the
Chief Executive Officers recommendations.
The Compensation Committee charter identifies the Compensation
Committee as the Committee with the responsibility to administer
the 2006 Equity and Incentive Plan and the short-term and
long-term incentive compensation awards made under the Plan. The
Committee has delegated to management the authority to
administer the plans on a day-to-day basis. However, the
Committee retains sole authority to make awards, establish award
terms (including performance goals) and determine whether or not
modifications to performance goals are to be made.
Governance and Nominating Committee: The functions
of the Governance and Nominating Committee (formerly known as
the Director Affairs Committee), which are set forth in the
Committees charter, include the following:
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identifying and recommending to the Board individuals qualified
to serve as directors of the Company;
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recommending to the Board directors to serve on committees of
the Board;
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advising the Board with respect to matters of Board composition
and procedures;
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developing and recommending to the Board a set of corporate
governance principles applicable to the Company and overseeing
corporate governance matters generally;
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overseeing the Companys policies and procedures with
respect to related person transactions;
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overseeing the annual evaluation of the Board and the
Companys management; and
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periodically reviewing and recommending to the Board the
appropriate forms and levels of compensation for Board and
Committee service by non-employee members of the Board
(including the Chairman of the Board, if he or she is not an
employee of the Company).
|
Each Committee member has been determined to be an independent
director under the New York Stock Exchange listing standards.
The Governance and Nominating Committee met three times during
2008.
Not less often than every three years, the Governance and
Nominating Committee engages an independent compensation
consultant to review the Companys director compensation.
Typically, the
16
Committee engages the same consultant that the Compensation
Committee engages to provide advice regarding executive
compensation. The Committee instructs the consultant to include
in its review prevalent director compensation practices,
including compensation in cash, stock and options. For 2008
compensation, the Committee retained Hewitt Associates and based
on Hewitts advice no modifications were made to director
compensation. The Committee does not delegate any of its duties
regarding director compensation, and executive officers of the
Company have no role in determining or recommending the amount
or form of director compensation.
The Governance and Nominating Committee will consider director
candidates recommended by shareholders. In considering
candidates submitted by shareholders, the Governance and
Nominating Committee will take into consideration the needs of
the Board and the qualifications of the candidate. To have a
candidate considered by the Governance and Nominating Committee,
a shareholder must submit the recommendation in writing and must
include the following information:
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the name of the shareholder and evidence of the persons
ownership of Company stock; and
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the name of the candidate, the candidates resume or a
listing of his or her qualifications to be a director of the
Company and the persons consent to be named as a director
if selected by the Governance and Nominating Committee and
nominated by the Board.
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The shareholder recommendation and information described above
must be sent to the Corporate Secretary at 2855 Campus Drive,
Suite 300, San Mateo, California 94403. The Governance
and Nominating Committee will accept recommendations of director
candidates throughout the year; however, in order for a
recommended director candidate to be considered for nomination
to stand for election at an upcoming annual meeting of
shareholders, the recommendation must be received by the
Corporate Secretary not less than 120 days prior to the
anniversary date of the Companys most recent annual
meeting of shareholders.
The Governance and Nominating Committee believes that the
minimum qualifications for serving as a director of the Company
are that a nominee demonstrate, by significant accomplishment in
his or her field, an ability to make a meaningful contribution
to the Boards oversight of the business and affairs of the
Company and have a reputation for honest and ethical conduct in
both his or her professional and personal activities. In
addition, the Governance and Nominating Committee examines a
candidates specific experiences and skills, time
availability in light of other commitments, potential conflicts
of interest and independence from management and the Company.
The Governance and Nominating Committee also seeks to have the
Board represent a diversity of backgrounds and experience.
The Governance and Nominating Committee identifies potential
nominees by asking current directors and executive officers to
notify the Committee if they become aware of persons, meeting
the criteria described above, who would be good candidates for
service on the Board. The Governance and Nominating Committee
also, from time to time, may engage firms that specialize in
identifying director candidates. As described above, the
Committee will also consider candidates recommended by
shareholders.
Once a person has been identified by the Governance and
Nominating Committee as a potential candidate, the Committee may
collect and review publicly available information regarding the
person to assess whether the person should be considered
further. If the Governance and Nominating Committee determines
that the candidate warrants further consideration, the Chairman
or another member of the Committee contacts the person.
Generally, if the person expresses a willingness to be
considered and to serve on the Board, the Governance and
Nominating Committee requests information from the candidate,
reviews the persons accomplishments and qualifications,
including in light of any other candidates that the Committee
might be considering, and conducts one or more interviews with
the candidate. In certain instances, Committee members may
contact one or more references provided by the candidate or may
contact other members of the business community or other persons
that may have
17
greater first-hand knowledge of the candidates
accomplishments. The Committees evaluation process does
not vary based on whether or not a candidate is recommended by a
shareholder.
Policies and
Procedures Regarding Related Person Transactions; Transactions
with Related Persons
The Company has written policies and procedures for the review,
approval or ratification of related person transactions. A
transaction is subject to the policies and procedures if the
transaction involves in excess of $120,000, the Company is a
participant in the transaction and any executive officer,
director or 5% shareholder, or any of their immediate family
members, has a direct or indirect interest in the transaction.
The Governance and Nominating Committee of the Board of
Directors is responsible for applying these policies and
procedures. It is the Companys policy to enter into or
ratify related person transactions only when the Governance and
Nominating Committee determines that the transaction in question
is in, or is not inconsistent with, the best interests of the
Company and its stockholders, including but not limited to
situations where the Company may obtain products or services of
a nature, quantity or quality, or on other terms, that are not
readily available from alternative sources or when the Company
provides products or services to related persons on an
arms length basis on terms comparable to those provided to
unrelated third parties or on terms comparable to those provided
to employees generally.
Since January 1, 2008, the Company has not been a
participant in any transaction involving more than $120,000 in
which a related person had a direct or indirect material
interest, nor is any such transaction currently proposed, except
for the transactions described in the next paragraph.
Contract Freighters, Inc. (CFI), the truckload
carrier acquired by the Company in August 2007 and which now is
part of Con-way Truckload, engages Contract Transportation
Service (CTS) to provide shuttle services within the
Joplin, Missouri area. CTS has been providing these services to
CFI since 1994, and the amount paid by CFI to CTS has risen from
approximately $60,000 in 1994 to approximately $150,000 in 2008.
CTS is owned and operated by Scott Schmidt, the brother of
Herbert J. Schmidt, President of Con-way Truckload and Senior
Vice President of the Company. Herbert J. Schmidt has no
ownership or other pecuniary interest in CTS and is not involved
in the day-to-day management of the relationship between Con-way
Truckload and CTS. Pursuant to the Companys policies and
procedures described below, the Governance and Nominating
Committee reviewed and ratified the transactions between Con-way
Truckload and CTS, concluding that the transactions are in the
best interests of the Company and its stockholders.
As part of its standard relocation package, the Company offers
assistance with the sale of a transferring employees
existing home. This assistance is offered through a contract
between the Company and a third-party home re-seller, which
agrees to purchase the home at an appraised value, or at an
outside offer contract price, and then re-sell the home. Upon
the sale of the home by the employee to the third party, the
Company assumes the economic risk should the home ultimately be
re-sold for less than the appraised value, or outside offer
contract price, and responsibility for carrying costs incurred
before the home is re-sold, and closing costs and commissions
incurred when the home is re-sold.
The third-party re-seller purchased Mr. Stotlars
Michigan home in 2007 and his California home in 2008 and
re-sold both of these homes in 2008. In connection with the
resale of the Michigan home, the Company paid an additional
$98,921 to the third-party re-seller to cover the loss on sale,
closing costs, carrying costs, and commissions. In connection
with the resale of the California home, the Company paid an
additional $431,481 to the third-party re-seller to cover
closing costs, carrying costs, and commissions.
The third-party re-seller purchased the Kansas home of
Mr. Bruffett in 2008 and re-sold it the same year. In
connection with this transaction, the Company paid an additional
$56,366 to the third party re-seller to cover closing costs,
carrying costs, and commissions.
18
Communications
with Directors
Any shareholder or other interested party desiring to
communicate with any director (including the Lead Non-Management
Director and the other non-management directors) regarding the
Company may directly contact any director or group of directors
by submitting such communications in writing to the director or
directors in care of the Corporate Secretary, 2855 Campus Drive,
Suite 300, San Mateo, California 94403.
All communications received as set forth in the preceding
paragraph will be opened by the Corporate Secretary for the sole
purpose of determining whether the contents represent a message
to the Companys directors. Any contents that are not in
the nature of advertising, promotions of a product or service,
or patently offensive material will be forwarded promptly to the
addressee. In the case of communications to the Board or any
group of directors, the Corporate Secretary will make sufficient
copies of the contents to send to each director who is a member
of the group to which the envelope is addressed.
Policy Regarding
Director Attendance at Annual Meetings of Shareholders
The Companys policy regarding director attendance at the
Annual Meeting of Shareholders is for the Chairman of the Board
of Directors and the Chief Executive Officer (if different from
the Chairman) to attend in person, and for other directors to
attend in person or electronically. In 2008, the Chief Executive
Officer was unable to attend the meeting in person due to his
attendance in New Orleans at the North American Leaders Summit
between the presidents of the United States and Mexico and the
prime minister of Canada, but he did attend telephonically. In
addition, the Chairman of the Board attended the meeting in
person and each of the other outside Directors attended
telephonically.
Authority to
Retain Advisors
The Board of Directors and each Committee of the Board is
authorized, as it determines necessary to carry out its duties,
to engage independent counsel and other advisors. The Company
compensates any independent counsel or other advisor retained by
the Board or any Committee.
Code of Ethics;
Corporate Governance Guidelines
The Board of Directors has adopted a Code of Ethics for the
Chief Executive and Senior Financial Officers, including the
Chief Financial Officer and Controller. The Board of Directors
has also adopted a Directors Code of Business Conduct and
Ethics applicable to all directors, a Code of Business Conduct
applicable to all officers and employees, and Corporate
Governance Guidelines. Current copies of each of these documents
are available on the Companys corporate website at
www.con-way.com under the headings
Investors/Corporate Governance. Copies are also
available in print to shareholders upon request, addressed to
the Corporate Secretary at 2855 Campus Drive, Suite 300,
San Mateo, California 94403. The Company intends to satisfy
any disclosure requirements regarding an amendment to, or waiver
from, the Code of Ethics by posting such information on the
Companys website at
www.con-way.com.
19
2008 DIRECTOR
COMPENSATION
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Change in
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Pension
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Value and
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Nonqualified
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Non-Equity
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Deferred
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Fees Earned or
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Stock
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Option
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Incentive Plan
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Compensation
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All Other
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Paid in Cash
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Awards
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Awards
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Compensation
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Earnings
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Compensation
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Name
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($)(2)
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($)(3)(4)
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($)(5)
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($)(6)
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($)(7)
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($)(8)
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Total ($)
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John J. Anton
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75,000
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98,907
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77
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173,984
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William R. Corbin
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80,333
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85,327
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77
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165,737
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Margaret G. Gill
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75,000
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90,346
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77
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165,423
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Robert Jaunich II
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78,000
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90,346
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77
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168,423
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W. Keith Kennedy, Jr.
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220,000
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304,159
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507
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77
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524,744
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Henry H. Mauz
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70,000
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85,327
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77
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155,404
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Michael J. Murray
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70,005
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89,835
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77
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159,917
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John C. Pope
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85,000
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103,933
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77
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189,010
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Robert D. Rogers
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72,672
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89,835
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3,189
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77
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165,773
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William J. Schroeder
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78,005
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89,835
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77
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167,917
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Peter W. Stott
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70,000
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103,913
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77
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173,990
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Robert P. Wayman (1)
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90,346
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90,346
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Chelsea C. White III
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70,005
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89,822
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77
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159,904
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(1)
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Mr. Wayman resigned from the
Board in January 2008.
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(2)
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Each non-employee Director received
a cash retainer of $70,000 in 2008. For his services as Chairman
of the Board, Dr. Kennedy received an additional cash
retainer of $150,000. Messrs. Jaunich, Pope, and Schroeder
received $8,000, $15,000, and $8,000 each for serving as Chairs
of the Governance and Nominating, Audit, and Compensation
Committees, respectively. Mr. Rogers received $2,667 for
serving as Chair of the Finance Committee for part of 2008 and
Mr. Corbin, who succeeded Mr. Rogers as Chair,
received $5,333 for serving as Chair for part of 2008. For
serving on the Audit Committee, Mrs. Gill and
Messrs. Anton and Corbin received additional cash retainers
of $5,000.
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Amounts shown in this column for
Messrs. Murray, Rogers, Schroeder and White include a $5
cash payment made in lieu of granting partial shares in
connection with 2008 restricted stock grants.
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Mr. Stotlar is not included in
the table because he does not receive compensation in his
capacity as a member of the Board of Directors. His compensation
as President and Chief Executive Officer is included in the
Summary Compensation Table below.
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(3)
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Amounts shown in this column
reflect the 2008 compensation expense for financial reporting
purposes under FAS 123R for all outstanding stock awards
made to non-employee directors. The FAS 123R value as of
the grant date is spread over the number of months of service
required for the grant to become non-forfeitable. The 2008
amount expensed for Dr. Kennedy also reflects
4,000 shares awarded to him in September 2004 during his
tenure as interim Chief Executive Officer. For additional
information on the valuation assumptions for 2008 grants, see
Note 13, Share-Based Compensation of
Item 8, Financial Statements and Supplementary
Data, of our
Form 10-K
for the year ended December 31, 2008, as filed with the
SEC. For information on the valuation assumptions for grants
made prior to fiscal year 2008, see the notes in our financial
statements in the Form
10-K for the
respective year.
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20
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(4)
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The following table provides
certain additional information concerning the restricted stock
awards of our non-employee directors for fiscal year 2008 and
restricted stock awards outstanding at December 31, 2008:
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Total Restricted Stock
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Restricted
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Grant Date Fair Value
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Awards Outstanding
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Stock Awards
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of Restricted Stock
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at December 31, 2008
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Granted
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Awards Granted During
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(#)
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During 2008 (#)
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2008 ($)
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John J. Anton
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3,034
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William R. Corbin
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1,738
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Margaret G. Gill
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2,475
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Robert Jaunich II
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2,475
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W. Keith Kennedy, Jr.
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13,192
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Henry H. Mauz, Jr.
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1,738
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Michael J. Murray
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6,545
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5,570
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254,995
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John C. Pope
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3,771
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Robert D. Rogers
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6,545
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5,570
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254,995
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William J. Schroeder
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6,545
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5,570
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254,995
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Peter W. Stott
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3,844
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Robert P. Wayman
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Chelsea C. White III
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6,618
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5,570
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254,995
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(5)
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No option awards were granted to
non-employee directors in 2008, and all outstanding stock
options have been fully expensed. As of December 31, 2008,
non-employee directors held the following number of stock
options: Mrs. Gill, 14,943; Mr. Jaunich, 16,479;
Dr. Kennedy, 31,000; Mr. Murray, 12,197;
Mr. Pope, 10,438; Mr. Rogers, 19,424;
Mr. Schroeder, 9,332; and Mr. Stott, 6,250.
Dr. Kennedys total stock option balance includes
26,000 options awarded to him in March 2004 during his tenure as
interim Chief Executive Officer.
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(6)
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The Company does not maintain any
non-equity incentive compensation plans for non-employee
directors.
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(7)
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Amounts shown in this column
reflect interest on deferred compensation account balances above
120% of the applicable federal rate. The Company does not
maintain any pension or other retirement plan for non-employee
directors.
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(8)
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The amount shown in this column
reflects the annual Company-paid insurance premium for each
director other than Mr. Wayman. The total value of
perquisites provided to each director is less than $10,000;
therefore as permitted under SEC disclosure rules we have not
individually identified perquisites by type or amount.
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Each non-employee member of the Board of Directors receives an
annual cash retainer of $70,000. The Chairman of the Board of
Directors receives an additional annual cash retainer in
recognition of his increased responsibilities and time
commitment as Chair. In 2008, Dr. Kennedy received an
additional annualized retainer of $150,000 as compensation for
his service as Chairman of the Board. In addition to the annual
cash retainers, the chair of the Companys Audit Committee
also receives an annual chair cash retainer of $15,000, and the
chairs of the Compensation, Governance and Nominating and
Finance Committees each receive an annual chair cash retainer of
$8,000. Each member of the Audit Committee, other than the
chair, also receives a committee retainer of $5,000. Each of the
retainers described above are payable quarterly in arrears.
Directors do not receive any fees for attending Board or
Committee meetings.
Directors may elect to defer payment of their fees under the
Companys deferred compensation plans for directors.
Payment of any deferred compensation account balances will be
paid in a lump sum or in installments beginning no later than
the year following the directors final year on the Board.
In 2008 (as in previous years), interest on amounts deferred
prior to 2007 was credited quarterly at the Bank of America
prime rate. The Companys deferred compensation plans for
directors provide that balances on amounts deferred in 2007 and
subsequent years are not credited with a fixed rate of interest
but instead fluctuate based on the value on one of more funds
selected by the director from a list of available funds. In
addition, directors may elect to have some or all of their
pre-2007 account balances treated in the same manner as
post-2006 deferrals. Directors may also elect to convert some or
all of their deferred
21
compensation account balances into phantom stock units that
track the performance of the Companys common stock.
Each director also receives a grant of restricted stock in the
year that the director is elected or re-elected to the Board and
does not receive a restricted stock grant under this program in
the subsequent two years. The value at the time of grant is
equal to three times an annual notional value of $85,000, so
that directors elected or re-elected to the Board receive grants
with a value at the time of grant of $255,000 (three times
$85,000). The number of shares of restricted stock in each grant
is determined by dividing the notional value of the grant by the
closing price of the Companys common stock on the grant
date, with any fractional shares paid in cash. Each such grant
of restricted stock is made following election or re-election to
the Board and vests one-third per year, commencing on the first
anniversary of the grant, or earlier upon the occurrence of
certain events such as death, disability, retirement or a change
in control. In April 2008, the four Class II directors
elected or re-elected to the Board received grants with a
notional value of $255,000 at the time of grant.
If shareholders approve the Declassification Amendments
described below under Proposal Number 2, the
Board of Directors will realign the equity compensation provided
to directors with the new declassified Board structure.
Directors are also provided with certain insurance coverage and,
in addition, are reimbursed for travel expenses incurred for
attending Board and Committee meetings. In 2008 the Company also
offered an Education Matching Gifts Program, pursuant to which
the Company matched donations made to an accredited college or
university by executives, certain other employees or members of
the Companys Board of Directors. The matching
contributions made by the Company in any year on behalf of any
executive, employee or Board member are limited to $5,000.
22
COMPENSATION OF
EXECUTIVE OFFICERS
Introduction
This Compensation Discussion and Analysis describes the
Companys executive compensation program objectives,
policies and procedures as in effect for the 2008 fiscal year.
Overview
The Companys Compensation Committee engages in a
collective evaluation of all components of compensation when
establishing the various forms and levels of executive pay. The
Compensation Committee seeks to provide a competitive pay
package designed to attract, retain and motivate talented
executives, and to ensure that equity-based awards make up a
significant portion of executive pay, in order to align the
interests of our executive officers with those of our
shareholders.
The key components of executive pay are annual base salary,
annual cash incentive award(s) and grants of long-term incentive
compensation awards. These key components are referred to as an
executives total direct compensation. The
Compensation Committee annually assesses the competitiveness of
the total direct compensation provided to the Named Executives
using comparative market data provided by an independent
compensation consultant (see Comparative Market Data
below). As discussed below, executives also receive
post-employment compensation and perquisites, and from time to
time some executives may receive special awards upon hire, for
retention purposes or in recognition of noteworthy
accomplishments.
Each executives annual cash incentive award and long-term
incentive compensation awards are set so as to deliver, at
target performance levels, specified percentages of annual base
salary. The percentages applicable to 2008 compensation are
shown in the table below.
Incentive
Compensation Opportunities as a Percentage of Base
Salary
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Long-Term Incentive
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Annual Cash
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Compensation
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Incentive Award
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Opportunity at
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Opportunity at
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Target (as a
|
|
|
|
Target (as a percentage
|
|
|
percentage of
|
|
Executive Grade Level
|
|
of base salary)
|
|
|
base salary)
|
|
|
Level 1 (President and Chief Executive Officer)
|
|
|
100%
|
|
|
|
400%
|
|
Level 2 (6 officers, including all Named Executives other
than the Chief Executive Officer)
|
|
|
75%
|
|
|
|
225%
|
|
This structure furthers the objectives of the Companys
executive compensation program by providing for:
|
|
|
|
|
a significant percentage of total direct compensation in the
form of at risk incentive compensation opportunities;
|
|
|
|
the percentage of total direct compensation that is at
risk to be higher for the Chief Executive Officer than for
other executives of the Company; and
|
|
|
|
long-term incentive compensation opportunities to constitute a
much greater proportion of total direct compensation than
short-term compensation opportunities, thereby
(i) encouraging decisions intended to benefit the Company
long-term rather than decisions focused principally on
short-term outcomes and (ii) promoting executive retention.
|
23
Total Direct
Compensation
Base
Salary
The annual base salaries approved by the Compensation Committee
typically reflect increases designed to bring executives
salaries in line with comparative market data. However,
increases may also take into account other factors, such as the
individual performances of the executives and the
executives relative levels of responsibility and relative
potential to affect business results. The Compensation
Committees analysis of the annual base salaries paid to
Named Executives in 2008 is discussed under 2008
Compensation of Named Executives below.
Short-Term
Incentive Compensation Opportunities
Short-term incentive compensation opportunities are provided to
executives through the Companys annual incentive
compensation program. In a typical year, the Compensation
Committee grants to each executive a single annual incentive
compensation award based on the short-term business objectives
of the business unit(s) for which the executive is responsible.
However, following the Companys 2007 strategic acquisition
of truckload carrier Contract Freighters, Inc., for 2008 the
Compensation Committee elected to make a second short-term
incentive compensation award to executives in addition to the
traditional annual incentive compensation award. This second
special incentive compensation award was based on increasing
2008 inter-company revenues through achievement of operational
synergies across the Companys business units.
For the traditional annual incentive compensation awards, the
Compensation Committee approves the performance metrics that
will be measured and also approves the specific numerical
performance goals that govern the level of payout. Numerical
performance goals are set for threshold, interim, target and
maximum performance levels. The table below shows the payouts
received at each performance level. For performance levels
between threshold and interim, interim and target, or target and
maximum, the actual payout is determined by interpolation. The
maximum payout that an executive can receive for this award is
200% of the target payout.
|
|
|
Performance Level
|
|
Payout
|
|
Less than threshold
|
|
|
Interim
|
|
Interim amount*
|
Target
|
|
Target amount**
|
At or above maximum
|
|
200% of target amount
|
|
|
|
*
|
|
The Compensation Committee sets the
interim payout at an amount between zero and the target payout,
based on its assessment of the difficulty of achieving the
specified performance goals.
|
|
|
|
**
|
|
For each Named Executive, the
target payout is equal to the percentage of annual base salary
shown in the Incentive Compensation Opportunities as a
Percentage of Base Salary table above.
|
For the special incentive compensation award based on increasing
2008 inter-company revenues through achievement of operational
synergies, the Compensation Committee established baseline
levels of inter-company revenues, target levels of revenue
growth over baseline and percentages of revenue growth over
baseline that would be used to fund a synergy pool from which
synergy awards would be payable. An executive could earn a
payout of up to 70% of his or her target short-term incentive
compensation opportunity under the cash-based synergy award,
depending on the level of actual growth of 2008 inter-company
revenues relative to targeted levels of growth; however, the
total combined payout received by an executive under the
traditional annual incentive compensation award and the synergy
award could not exceed 200% of his or her target short-term
incentive compensation opportunity shown in the Incentive
Compensation Opportunities as a Percentage of Base Salary
table above. See 2008 Compensation of Named Executives;
Synergy Awards below.
24
Named Executives and other policy-making executive officers of
the Company are required to repay overpayments of annual
incentive compensation awards in the event of fraud, or in the
event of financial statement restatement occurring within one
year following the award payment. To date, the Company has not
had any occasion to consider seeking recovery from its
executives of performance award overpayments.
For a discussion of how performance goals are set, see
Setting Performance Goals for Incentive Compensation
Awards; Assessment of Risk below. For a discussion of the
performance goals applicable to the 2008 short-term incentive
compensation awards granted to each of the Named Executives, as
well as 2008 actual performance relative to those goals, see
2008 Compensation of Named Executives below.
Long-Term
Incentive Compensation Opportunities
The total dollar values of long-term incentive compensation
opportunities for the Named Executives, at target performance
levels, are determined based on multiples of annual base salary.
The multiples applicable to 2008 compensation are shown in the
Incentive Compensation Opportunities as a Percentage of
Base Salary table above. The total opportunity is then
provided to executives through different types of
awards stock option awards and other types of awards
that have varied over time. The table below shows how these
opportunities were provided in each of the years from 2006
through 2008:
Long-Term
Incentive Compensation Opportunities
|
|
|
|
|
|
|
Year
|
|
|
Type of Award
|
|
Portion of Opportunity
|
|
|
2006
|
|
|
Stock Option award
|
|
One-half
|
|
|
|
|
Value Management Plan award
|
|
One-half
|
|
2007
|
|
|
Stock Option award
|
|
One-half
|
|
|
|
|
Performance Share Plan Unit award
|
|
One-half
|
|
2008
|
|
|
Stock Option award
|
|
One-third
|
|
|
|
|
Performance Share Plan Unit award
|
|
One-third
|
|
|
|
|
Restricted Stock award
|
|
One-third
|
Historically, long-term incentive compensation opportunities
have been delivered one-half in the form of stock options and
one-half in another type of award. In 2008 the Compensation
Committee modified the manner in which long-term incentive
compensation opportunities are delivered to executives, with
stock options, time-based restricted stock and performance share
plan unit awards each constituting one-third of each
executives long-term incentive compensation award
opportunity. The Compensation Committee chose to make only
long-term awards that are equity-based (that is, denominated
and/or
payable in Company equity), to more closely align the interests
of executives with those of shareholders. The awards also are
intended to encourage executive retention, to assist executives
in meeting stock ownership guidelines and, in the case of the
performance share plan unit awards, to tie payouts to
achievement of specified performance goals.
Stock Option
Awards:
Annual stock option grants to the Named Executives are approved
by the Compensation Committee, are granted at fair market value
and have a term of ten years. The 2008 stock option grants to
the Named Executives are discussed below under 2008
Compensation of Named Executives.
The Compensation Committee typically approves schedules of
meetings for the upcoming two years. Each schedule of meetings
includes a meeting at which annual stock option grants and the
other elements of total direct compensation will be approved.
The Compensation Committee does not select or revise the meeting
date at which it grants stock options in coordination with the
release of material non-
25
public information. To our knowledge, no Company stock options
have ever been backdated, nor has the exercise price of any
outstanding option ever been lowered (other than as part of an
equitable adjustment, such as the adjustment that was made when
the Company completed the spin-off of Consolidated Freightways
Corporation to shareholders in 1996).
Value Management
Plan Awards:
Value Management Plan awards were granted each year from 2000
through 2006. The 2006 award (for the 2006 2008
award cycle) ended at the end of 2008 with no payouts being
earned, so no Value Management Plan awards remain outstanding.
The Compensation Committee currently does not contemplate making
any additional awards under the Value Management Plan.
Value Management Plan awards measured performance over a
three-year cycle, with two-thirds of the award based on a matrix
or matrices consisting of EBITDA (earnings before
interest, taxes, depreciation and amortization) and
ROCE (return on capital employed) and one-third
based on Total Shareholder Return (TSR) relative to
peer group companies (relative TSR). Value
Management Plan awards were payable in cash. The 2006 Value
Management Plan awards to Named Executives are discussed below
under 2008 Compensation of Named Executives.
Performance Share
Plan Unit Awards:
Performance Share Plan Unit awards are performance-based awards
having a three-year cycle and are payable in Company stock.
These awards were made to executives for the first time in 2007
for the 2007 2009 cycle. Performance Share Plan Unit
awards were also made to executives in 2008 for the
2008 2010 cycle. As discussed below, based on
Company performance through 2008 no payouts will be made on the
Performance Share Plan Unit awards for the 2008 2010
cycle and no payouts are currently expected to be made on the
Performance Share Plan Unit awards for the 2007 2009
cycle.
The Compensation Committee approves the specific numerical
performance goals that govern the levels of payout. For the 2007
Performance Share Plan Unit awards, executives can earn 200% of
their target awards at performance levels at or above the
maximum level. The performance goals for the Performance Share
Plan Unit awards granted in 2007 are based on revenue growth of
the Company as a whole, with a profitability limiter, measured
over the three-year cycle. These performance metrics were chosen
to encourage all executives to work together to achieve revenue
growth that delivers desired levels of profit. The profitability
limiter reduces the amount of the award payout that would
otherwise be made based on revenue growth if specified levels of
profitability are not achieved. Based on the Companys
performance through 2008, no payouts are expected to be made on
the 2007 Performance Share Plan Unit awards. Although revenue
has increased, application of the profitability limiter is
expected to eliminate payouts on these awards.
The performance goals for the Performance Share Plan Unit awards
granted for the 2008 2010 cycle are based on the
Companys earnings per share from continuing operations for
calendar year 2008. Because the cyclical nature of the
Companys businesses makes it very difficult to develop
realistic three-year performance goals, the Compensation
Committee elected to base the performance goals on the
Companys performance over the first year of the three-year
cycle. The number of Performance Share Plan Units that become
eligible to vest is determined following the end of the first
year of the three-year cycle, based on the Companys actual
2008 earnings per share from continuing operations in relation
to pre-established performance targets. However, except in
limited circumstances such as upon death, disability, or a
change in control, the eligible Performance Share Plan Units
actually vest and become payable only if the executive remains
employed by the Company for the entire three-year cycle, thereby
promoting executive retention.
The Compensation Committee approved the specific numerical
performance goals that govern the level of payout on the 2008
awards, taking into account the Companys annual guidance
of from $3.40 to
26
$3.80 per share that was provided to shareholders in January
2008. For 2008 earnings per share from continuing operations of
$3.70 or more, executives can earn their target payouts and for
earnings per share from continuing operations of $3.34 or less
executives earn no payouts. For earnings per share between $3.35
and $3.70, executives can earn payouts ranging from 30% to 100%
of their target awards. Based on the Companys actual 2008
earnings per share from continuing operations of $1.23, none of
the Performance Share Plan Units granted in 2008 became eligible
to vest, so no payouts on these awards will be made at the end
of the 2008 2010 cycle (see 2008 Compensation
of Named Executives below).
Restricted Stock
Awards
The restricted stock awards provide for cliff vesting at the end
of three years and, except in limited circumstances such as upon
death, disability, or a change in control, for forfeiture of the
restricted stock award if an executive leaves the Company prior
to the end of the three-year period. Restricted stock awards
earned by senior executives are subject to a retention policy
that, taken together with the Companys stock ownership
guidelines, will result in those executives building meaningful
equity positions in the Company. See Stock Ownership
Guidelines; Restricted Stock Retention Policy; Hedging; Pledges
of Stock below.
Role of Chief
Executive Officer in Setting Total Direct Compensation
The role of the Chief Executive Officer in setting total direct
compensation is discussed above under Standing
Committees Compensation Committee.
Setting
Performance Goals for Incentive Compensation Awards; Assessment
of Risk
For 2008 executive compensation, incentive compensation
opportunities were tied to projected performance as reflected in
the one-year financial plans developed by the Company and its
business units. The Compensation Committee typically does not
consider historical analyses that attempt to correlate
performance goals established in prior years with actual payouts
in those years and did not do so when establishing performance
goals in 2008.
In evaluating the financial plans, among the factors the
Compensation Committee considers are market conditions, the
business cycle and operating plan priorities. It also tries to
gauge the relative degree of difficulty the Company and its
business units will face in meeting the financial plans. The
Compensation Committee also discusses the financial plans with
the Chief Executive Officer and takes into consideration his
recommended performance goals and corresponding payout levels.
Based on its independent assessment of all of these factors, the
Compensation Committee sets the numerical performance goals for
the short-term and long-term incentive compensation awards.
When setting performance goals applicable to an award, one of
the factors considered by the Compensation Committee is whether
the award creates an incentive for executives to take excessive
risks in order to increase the amount of the payouts they will
receive. The Compensation Committee believes that by basing
performance goals on metrics such as income and earnings per
share, and by providing a significant portion of executive
compensation in the form of equity awards, the Companys
executive compensation structure properly aligns
executives interest with those of shareholders and does
not create or provide an incentive for executives to take
excessive risks.
Stock
Ownership Guidelines; Restricted Stock Retention Policy;
Hedging; Pledges of Stock
The Company believes that its top executives should have a
meaningful stake in the risks and rewards of long-term ownership
of the Company. To this end, the Company has established stock
ownership guidelines for its top three levels of executive
officers, which currently includes a total of 14
27
executive officers. The following guidelines identify levels of
ownership, expressed as a multiple of each executives base
salary:
|
|
|
|
|
|
|
Guideline (as a
|
|
|
|
multiple of
|
|
Executive Officers
|
|
base salary)
|
|
|
Level 1 Officer (Chief Executive Officer)
|
|
|
5
|
|
Level 2 Officers (Chief Financial Officer, General Counsel,
business unit heads)(6 in total)
|
|
|
3
|
|
Level 3 Officers (7 in total)
|
|
|
1
|
|
To determine compliance with these guidelines, ownership
interests are valued as follows:
|
|
|
|
|
Common shares held directly or indirectly
|
|
|
Full value
|
|
Phantom stock units held in Deferred Compensation Plan
|
|
|
Full value
|
|
Common shares and preferred shares (on an as converted basis)
held in 401(k) plan
|
|
|
Full value
|
|
Executives receive no credit for Performance Share Plan Units
unless and until the Units vest and are paid in Company stock.
In addition, executives no longer receive credit for vested
in-the-money stock options and unvested restricted stock, each
of which was previously credited at 50% of value.
Previously, the Compensation Committee set deadlines for
executives compliance with the stock ownership guidelines.
However, given the substantial decrease in market value of
Company common stock in 2008, the Compensation Committee in
January 2009 elected to replace these deadlines with a
restricted stock retention policy. Under the policy, each
executive is required to retain 70% of each restricted stock
award as and when it vests (after withholding of shares of
restricted stock to satisfy applicable taxes) if at the time the
stock vests the executive is not in compliance with the stock
ownership guidelines outlined above. An executive may later sell
stock retained pursuant to the retention policy if and to the
extent the executives ownership interest, determined as of
the previous compliance measurement date, exceeds the level
required under the stock ownership guidelines.
Company policy prohibits short sales of Company stock and other
similar transactions that could be used to hedge the economic
risk of the ownership of Company stock. The Company does not
impose restrictions on the pledging of Company stock by
executives. However, as noted in the footnotes to the Stock
Ownership Table above, no Named Executive currently has pledged
any shares of which he or she is the beneficial owner.
Tax and
Accounting Considerations
Federal tax law limits the deductibility by the Company of
non-performance based compensation paid to the Chief
Executive Officer and the three other most highly compensated
executives, other than the Chief Financial Officer (the
covered employees). All amounts of non-performance
based compensation in excess of the annual statutory maximum of
$1 million per covered employee are not deductible. The
Companys general policy is, where feasible, to structure
incentive compensation paid to the covered employees so that it
qualifies as performance-based compensation, which
is exempt from the $1 million annual cap and thus is
deductible for federal income tax purposes. However, there may
be circumstances where portions of a covered employees
compensation will not be deductible. In 2008, approximately
$840,000 of Mr. Stotlars compensation was not
deductible, primarily due to the 2008 time-based vesting of
17,897 shares of restricted stock that were granted to him
in 2004 and 2005.
The Company did not revise its executive compensation practices
relating to equity awards in response to changes in accounting
rules pursuant to FAS 123R.
28
Post-Employment
Compensation
Executives are entitled to receive post-employment compensation
in the form of (i) retirement, death and disability
benefits, (ii) deferred compensation account balances (for
those executives who elect to participate in the Companys
deferred compensation plans) and (iii) contingent payments
and benefits that are available only in connection with a
change-in-control.
In addition, in its discretion the Company may elect to provide
severance benefits to an executive who is being involuntarily
terminated for reasons other than cause.
Post-employment compensation is made available under plans that
either set the levels of compensation or include formulas that
set the levels of compensation. The Compensation Committee
periodically reviews the terms of these plans and reassesses the
competitiveness of the compensation provided under the plans.
Retirement,
Death and Disability Benefits
The Company maintains defined benefit pension plans and 401(k)
plans to provide employees with an opportunity to accumulate
benefits for retirement. These plans are not limited to
executives as most Company employees are eligible to participate
in these plans.
In 2006, the Company decided to make certain changes to its
retirement benefit programs, effective January 1, 2007. The
changes de-emphasized the defined benefit pension plans by
providing that credited service would no longer accrue after
December 31, 2006, and that employees joining the Company
after December 31, 2005 would not be eligible to
participate in the defined benefit pension plans. At the same
time, the changes put additional emphasis on the Con-way
Retirement Savings Plan (the Companys 401(k) plan) by
increasing Company matching contributions and introducing
Company basic and transition contributions.
In response to the dramatic economic downturn in late 2008,
which has continued into 2009, the Company decided to reduce its
basic contribution and suspend its other contributions to the
Retirement Savings Plan, effective April 2009. The Company also
amended the Con-way Pension Plan to provide that a
participants average final compensation (which is used
when determining benefits available under the Plan) will only
take into account compensation paid through April 2009.
Employees of the Company (including the Named Executives) who
are subject to federal tax law limits on the compensation that
can be taken into account for the defined benefit pension plans
and 401(k) plans also participate in non-qualified supplemental
plans maintained by the Company. Plan participants receive
benefits under the supplemental plans that they would have
received under the defined benefit pension plans and 401(k)
plans if not for the federal tax law limits, and do not receive
credit for additional service time or other incremental benefits
under the supplemental plans. The Company maintains the
supplemental plans in order to provide competitive
post-retirement benefits to the Companys executives.
For additional information regarding the pension benefits
available to the Named Executives, see the 2008 Pension
Benefits table below and the narrative that follows that
table, and for additional information regarding Company
contributions to the 401(k) accounts of the Named Executives,
see the Summary Compensation Table and accompanying footnotes.
In addition, the Company provides death and disability benefits
designed to protect all employees (not just executives) from
catastrophic loss.
Deferred
Compensation Account Balances
The Company maintains deferred compensation plans for eligible
highly compensated key employees (currently, employees at
director-level and above with annual base salaries of at least
$125,000) to provide an additional tax-deferred vehicle to save
for retirement. The Company does not make contributions to the
deferred compensation plans on behalf of executives or other
participants in
29
the plans. The Companys obligation to pay deferred
compensation account balances is unsecured. For additional
information regarding the deferred compensation accounts of the
Named Executives, see the 2008 Nonqualified Deferred
Compensation table below.
Severance
Payments; Contingent Payments and Benefits Available in
Connection with a Change in Control
Severance
Payments (Other Than In Connection with a Change in
Control):
The Company does not have employment agreements or any other
formal arrangements that provide for the payment of severance
benefits to the Named Executives, other than in connection with
a change in control (discussed below). However, the Compensation
Committee believes that it is important to engender loyalty to,
and productive employment tenure with, the Company by its
executives. As a result, when the Company decides to change
either the structure or staffing of its executive organization,
and such changes affect a Named Executive, the Compensation
Committee may in its discretion approve a severance agreement
with the Named Executive. In doing so, the Compensation
Committee considers the tenure and contributions of the Named
Executive, including his or her prospective contributions in
assisting the Company to make the organizational transition, in
determining an appropriate level of severance to be paid to the
Named Executive.
Severance
Payments In Connection with a
Change-in-Control:
The Compensation Committee has approved an executive severance
program which provides certain benefits in connection with a
change in control. Under the program, each of the Named
Executives has an individual change in control severance
agreement with the Con-way company that employs the executive.
This program recognizes the significant distraction that can
arise from a possible sale or other disposition of the Company
or a business unit and thus provides incentives for executives
to:
|
|
|
|
|
remain in the employ of the Company;
|
|
|
|
remain focused on their work; and
|
|
|
|
use their best efforts to successfully complete a proposed
change in control transaction that the Board has determined is
in the best interests of shareholders.
|
These incentives include the following:
|
|
|
|
|
severance payments and benefits that are provided only if there
is both a change in control and a qualifying termination of
employment (a so-called double trigger); and
|
|
|
|
early vesting of long-term incentive compensation awards as
follows: (i) all unvested stock options and unvested shares
of restricted stock vest upon a change in control, and
(ii) a pro rata portion (based on number of months elapsed
in the
36-month
cycle) of the target number of Performance Share Plan Units
granted in 2007 vest upon a change in control.
|
The levels of payments and benefits provided under these
agreements were established based on comparative market data
provided by an independent compensation consultant retained by
the Compensation Committee and are periodically reviewed by the
Compensation Committee to reassess the competitiveness of the
benefits offered. In connection with such an assessment that was
completed in September 2007 based on an analysis performed by
Hewitt Associates, LLP, the Compensation Committee decided that
executives who are hired at or promoted to executive grade
level 2 after that date would receive a lesser level of
severance payments and benefits.
30
The table below shows the benefits available to each of the
Named Executives:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance Payment in $
|
|
|
|
|
|
|
|
|
|
|
|
|
(As a Multiple of Base
|
|
|
Duration of
|
|
|
|
|
|
IRC Section
|
|
|
|
Salary and Target Annual
|
|
|
Health and
|
|
|
Outplacement
|
|
|
280G Tax
|
|
Named Executive
|
|
Bonus)
|
|
|
Other Benefits
|
|
|
Services
|
|
|
Gross-up
|
|
|
Douglas W. Stotlar
|
|
|
3
|
x
|
|
|
3 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
Stephen L. Bruffett
|
|
|
2
|
x
|
|
|
2 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
Kevin C. Schick
|
|
|
3
|
x
|
|
|
3 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
Robert L. Bianco, Jr.
|
|
|
3
|
x
|
|
|
3 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
John G. Labrie
|
|
|
3
|
x
|
|
|
3 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
Herbert J. Schmidt
|
|
|
3
|
x
|
|
|
3 years
|
|
|
|
Yes
|
|
|
|
Yes
|
|
To ensure that the Companys severance program remains
competitive and has its intended effect of retaining executives
through an actual or potential change in control event, the
Company provides for a
gross-up for
Internal Revenue Code Section 280G excise taxes to be
available to the Named Executives and other executives within
executive grade levels 1 through 3. The
gross-up is
most likely to apply to executives who have been promoted into
their current positions but have not served in those positions
for a substantial period of time, and are therefore more likely
to be subject to the excise tax, since their five-year average
W-2 income
is likely to be significantly lower than their current annual
income.
In 2008 the Compensation Committee made certain changes to the
executive severance program for implementation not later than
December 31, 2009. These changes include the addition of
certain restrictive covenants (including covenants regarding
non-solicitation of customers and employees) and provide for a
modified
gross-up for
280G excise taxes. Under the modified tax
gross-up, if
a reduction of ten percent (10%) or less in an executives
severance compensation would avoid imposition of the 280G excise
tax, then that executives severance compensation would be
reduced to the minimum extent necessary in order to avoid
imposition of the 280G excise tax. Alternatively, if a reduction
of ten percent (10%) or less in an executives severance
compensation would not avoid imposition of the 280G excise tax,
then that executive would remain entitled to receive a
gross-up for
280G excise taxes. The Compensation Committee believes the
modified tax
gross-up
achieves a better balance between the interests of executives
and shareholders.
Additional information regarding the Companys executive
severance program, as well as a table showing the payments and
benefits, expressed in dollars, that the Named Executives would
have been eligible to receive under the severance program if a
change in control had occurred on December 31, 2008, can be
found under Other Potential Post-Employment Payments
below. For the Compensation Committees analysis of the
severance benefits available to the Named Executives in 2008,
see 2008 Compensation of Named Executives below.
Perquisites
Under the Companys Flexible Perquisites Program
implemented in 2008, executives are entitled to receive $8,000
per year (less applicable taxes) to use for benefits no longer
eligible for reimbursement from the Company (including an annual
physical examination, which executives are required to undergo
each year, tax preparation and estate and financial planning
services, and long-term care insurance), or for other benefits
at the discretion of the executive. In addition, executives
receive the use of a Company car and are eligible to participate
in the Companys Educational Matching Gifts Program and to
receive relocation assistance. For further information regarding
the perquisites actually received by the Named Executives in
2008, see the Summary Compensation Table and accompanying
footnotes, and 2008 Compensation of Named Executives
below.
31
Special
Awards
From time to time some executives may receive special awards for
retention purposes or in recognition of noteworthy
accomplishments. The most common form of special award granted
by the Company is restricted stock, which periodically has been
granted to executives for retention purposes. The Company also
sometimes pays discretionary cash bonuses to selected executives
to reward them for extraordinary individual performance.
In addition to awards of restricted stock and discretionary cash
bonuses, from time to time the Company grants special stock
option or other long-term incentive awards to selected
executives upon hiring or promotion, for retention purposes, or
in recognition of individual performance. Any special cash
bonuses and special stock option awards and other long-term
incentive compensation awards that are made to Named Executives
are made by the Compensation Committee. For further information
regarding special awards received by the Named Executives in
2008, see the Summary Compensation Table and accompanying
footnotes, and 2008 Compensation of Named Executives
below.
Role of
Compensation Consultants
Each year the Compensation Committee considers competitive
market data to assess whether the total direct compensation
provided to Company executives compares reasonably to the total
direct compensation provided to executives at other companies.
The Compensation Committee engages an independent compensation
consultant to provide comparative market data and to assist the
Compensation Committee in its assessment of total direct
compensation.
For 2008 the Compensation Committee retained Hewitt Associates,
LLP as its independent compensation consultant. At the
Compensation Committees request, Hewitt:
|
|
|
|
|
recommended the companies to be included in the Focused
Group described below under Comparative Market
Data;
|
|
|
|
provided comparative market data for the companies in the
Focused Group, as well as for the companies in general industry
(excluding financial services companies);
|
|
|
|
provided the Compensation Committee with its analysis of the
Companys total direct compensation in relation to the
comparative market data; and
|
|
|
|
advised the Compensation Committee regarding the types of
long-term incentive compensation awards to grant in 2008.
|
Except as described above, Hewitt had no role in recommending or
determining the 2008 compensation of the Companys
executives.
In addition to the executive compensation consulting services
provided to the Compensation Committee, in 2008 Hewitt provided
director compensation consulting services to the Governance and
Nominating Committee of the Board of Directors.
Besides retaining an independent compensation consultant to
assist the Compensation Committee in its assessment of total
direct compensation, periodically the Compensation Committee
engages a compensation consultant to assist it with reviewing
elements of post-employment compensation provided to executives.
For example, in 2006, the Company retained Mercer Human
Resources Consulting to review the Companys retirement
programs and recommend changes to the Companys pension and
401(k) plans. No compensation consultants were engaged in 2008
with respect to post-employment compensation.
32
Comparative
Market Data
Given its size and the mix of services that it offers, the
Company does not have many comparable industry peers against
which to compare executive compensation. As a result, to assist
it in setting 2008 total direct compensation for the Named
Executives, the Compensation Committee instructed its
compensation consultant, Hewitt Associates, LLP, to provide
comparative market data for a focused group of companies and for
companies within general industry, as described below.
Focused Group
At the Compensation Committees request, Hewitt recommended
companies for inclusion in a focused group that was used when
setting 2007 total direct compensation. However, during 2007 two
of the ten companies in the focused group were taken private,
and in August 2007 the Company acquired Contract Freighters,
Inc., a truckload carrier. As a result, for 2008 the
Compensation Committee requested that Hewitt make
recommendations for companies to include in a new focused group,
based on types of services provided, relative size and possible
competition for executive talent. In developing the new focused
group, Hewitt included companies from the Dow Jones
Transportation Average (other than six companies which are
substantially larger than the Company) and also included other
direct industry competitors of the Company. The fifteen
companies identified by Hewitt are shown in the table below. For
purposes of comparison, the Company is also included in the
table. Revenues shown in the table are as of November 2007.
|
|
|
|
|
|
|
Company Name
|
|
Types of Services Provided
|
|
Revenue (Millions)
|
|
|
Alexander & Baldwin Inc.
|
|
Ocean carrier
|
|
$
|
1,631
|
|
C.H. Robinson Worldwide Inc.
|
|
Brokerage
|
|
$
|
6,855
|
|
CSX Corp.
|
|
Railroad
|
|
$
|
9,766
|
|
Expeditors International of Washington Inc.
|
|
Freight forwarding
|
|
$
|
4,720
|
|
GATX Corp.
|
|
Equipment leasing
|
|
$
|
1,115
|
|
J.B. Hunt Transport Services, Inc.
|
|
Truckload; intermodal
|
|
$
|
3,363
|
|
Jetblue Airways Corp.
|
|
Passenger airline
|
|
$
|
2,481
|
|
Landstar System Inc.
|
|
Truckload; brokerage
|
|
$
|
2,470
|
|
Norfolk Southern
|
|
Railroad
|
|
$
|
9,351
|
|
Overseas Shipholding Group
|
|
Ocean carrier
|
|
$
|
1,032
|
|
Ryder System Inc.
|
|
Leasing; contract logistics
|
|
$
|
6,404
|
|
Southwest Airlines
|
|
Passenger airline
|
|
$
|
9,398
|
|
UTI Worldwide Inc.
|
|
Freight forwarding; contract logistics
|
|
$
|
3,732
|
|
Werner Enterprises Inc.
|
|
Truckload
|
|
$
|
2,095
|
|
YRC Worldwide Inc.
|
|
Less-than-truckload
|
|
$
|
9,869
|
|
Con-way Inc.
|
|
Less-than-truckload; truckload; contract logistics
|
|
$
|
4,700
|
|
General
Industry Survey Data
Survey data was also provided from Hewitts Total
Compensation Measurement survey for companies from general
industry (other than financial services) of the same relative
size as the Company. Financial services companies were not
considered because the pay structure of those companies differs
materially from that of the Company and because the Company does
not compete with financial services companies for executive
talent. For 2008 compensation, companies with revenues between
$1 billion and $10 billion were included. By using
this range, the compensation consultant was able to generate a
substantially larger pool of comparative market data than was
available using the
33
Focused Group described above. Comparative market data from a
total of approximately 175 companies was considered. The
names of the companies are shown on Appendix C to this
Proxy Statement.
Use of
Comparative Market Data
In assessing whether the total direct compensation provided to
the Companys Named Executives compares reasonably to the
comparative market data, the Compensation Committee considers
annual base salary together with the short-term and long-term
incentive compensation payouts that the executive would receive
at target performance levels.
The Compensation Committees objective is to provide a
target opportunity for total direct compensation that is between
the
50th and
75th percentiles
of the total direct compensation of comparable executives at
comparable companies. The Compensation Committee believes the
targets it sets for incentive compensation are challenging and
that the executives should receive above-median compensation if
they are able to meet those targets.
However, the Compensation Committee does not engage in strict
quantitative benchmarking against the comparative market data
using objective guidelines or formulae. As discussed above, the
Company does not have many comparable industry peers against
which to compare executive compensation, and consequently uses
different sources of comparative market data. In any given year,
the total direct compensation for a Named Executive, when
measured against the different sources of comparative market
data, is likely to produce different percentile rankings.
As a result, the Compensation Committee uses the comparative
market data as a starting point and relies on its collective
judgment when setting Named Executive compensation. The
Compensation Committee takes into consideration general economic
conditions and overall Company performance, challenges
confronting the Company, advice from the independent
compensation consultant, information provided by the Company and
the recommendations of the Chief Executive Officer. The
Compensation Committee also uses subjective information when
considering the credentials, length of service, experience,
consistent performance, and available competitive alternatives
of our executive officers. We believe that the Compensation
Committee is in a unique position, with its knowledge of Company
circumstances, the characteristics of the executive team, and
the market data provided by the consultant, to use its judgment
in setting pay levels.
2008 Compensation
of Named Executives
The discussion that follows summarizes the 2008 compensation of
the Companys Named Executives and the Compensation
Committees analysis of that compensation.
Overview
The total direct compensation provided to Named Executives in
2008 was based on the Companys executive compensation
structure described above under Overview and
Total Direct Compensation, with each Named Executive
(other than Mr. Bruffett) receiving target short-term and
long-term incentive compensation opportunities having values
equal to specified percentages of annual base salary.
Mr. Bruffett, who joined the Company in August 2008, was
eligible to receive a pro-rated portion of his target short term
incentive compensation opportunity and also received the stock
option and restricted stock grants described below under
Special Awards. The Compensation Committee, in
consultation with the other independent members of the
Companys Board of Directors, approved the annual base
salary, annual incentive compensation award, and stock option,
restricted stock and performance plan share unit awards of the
Chief Executive Officer. The Compensation Committee also
approved the annual base salaries, annual incentive compensation
awards, and the stock option, restricted stock and performance
plan share unit awards of the other Named Executives. In doing
so, the Compensation Committee considered the comparative market
data provided by Hewitt and the other factors described
34
above in Use of Comparative Market Data, and
concluded that the 2008 total direct compensation of the Named
Executives compared reasonably to the comparative market data.
The Compensation Committee did not consider amounts realized or
realizable from prior stock option awards or other long-term
incentive awards when approving 2008 total direct compensation
for the Named Executives. The Compensation Committee believes
that incentive awards are effective in motivating executives and
that adjustments based on prior compensation would undermine the
effectiveness of these awards. Likewise, the Compensation
Committee did not consider accrued retirement benefits of Named
Executives when approving 2008 total direct compensation.
Executives who have earned substantial levels of retirement
benefits under the Companys pension plans typically have
done so by spending significant parts of their careers at the
Company, which benefits the Company through the continuity,
experience, institutional knowledge and bench
strength of its management team. In addition, retirement
benefits in the form of 401(k) and deferred compensation account
balances largely reflect compensation earned for services
previously performed which the executive has elected to save for
retirement.
As in prior years, in 2008 the total direct compensation of the
Companys Chief Executive Officer was higher than that of
the other Named Executives. This disparity reflects both the
assessment of a chief executive officers value relative to
that of other senior company executives (as indicated in the
various sources of comparative market data reviewed by the
Compensation Committee) and the Compensation Committees
belief that the Chief Executive Officers substantially
higher level of responsibility and greater potential impact on
the Companys results warrants a higher level of
compensation than the other Named Executives.
The Companys short-term and long-term incentive
compensation awards are made under omnibus equity
and incentive plans approved by the Companys shareholders.
These plans give our Compensation Committee discretion to make
equitable and discretionary adjustments to awards granted to
executives. As discussed further below, in 2008, the
Compensation Committee made equitable adjustments when measuring
performance for the 2008 short-term incentive compensation
awards of certain of the Named Executives.
Base
Salaries
The table below shows the 2007 and 2008 base salaries for each
of the Named Executives and the percentage increases received in
2008:
Base
Salaries
|
|
|
|
|
|
|
|
|
|
|
|
|
2007
|
|
2008
|
|
Percentage
|
|
|
|
|
Annualized
|
|
Annualized
|
|
Increase
|
Named Executive
|
|
Title
|
|
Base Salary
|
|
Base Salary
|
|
(2008 over 2007)
|
|
Douglas W. Stotlar
|
|
President and Chief Executive Officer
|
|
$695,032
|
|
$695,032
|
|
0.0%
|
Stephen L. Bruffett
|
|
Senior Vice President and Chief Financial Officer
|
|
N/A
|
|
$425,048
|
|
N/A
|
Kevin C. Schick
|
|
Vice President - Operational Accounting
|
|
$357,032
|
|
$357,032
|
|
0.0%
|
Robert L. Bianco, Jr.
|
|
Senior Vice President
|
|
$373,048
|
|
$410,384
|
|
10.0%
|
John G. Labrie
|
|
Senior Vice President
|
|
$400,036
|
|
$440,076
|
|
10.0%
|
Herbert J. Schmidt
|
|
Senior Vice President
|
|
$375,000
|
|
$401,284
|
|
7.0%
|
Analysis:
Mr. Schick served as Senior Vice President and Chief
Financial Officer from March 2005 until August 2008, and
Mr. Bruffett has served in that capacity since joining the
Company in August 2008. Messrs. Bianco, Labrie and Schmidt,
each of whom operates one of the Companys three primary
business units, received sizeable increases designed to bring
their base salaries more in line with the
35
comparative market data reviewed by the Compensation Committee.
Mr. Stotlar and Mr. Schick did not receive base salary
increases in 2008.
2008
Short-term Incentive Compensation Awards
In 2008, each of the Named Executives received two short-term
incentive compensation awards: a traditional annual incentive
compensation award based on the performance of the business unit
for which the executive is responsible, and a second special
award based on increasing 2008 inter-company revenues through
achievement of operational synergies across the Companys
business units. Executives had an opportunity to earn payouts of
up to 200% and 70%, respectively, of their target short-term
incentive compensation opportunities under the awards. However,
the total combined payout received by executives under the two
awards could not exceed 200% of their target short-term
incentive compensation opportunities shown in the
Incentive Compensation Opportunities as a Percentage of
Base Salary table above.
Analysis:
Traditional
Annual incentive Compensation Awards
For 2008 each Named Executive received a traditional annual
incentive compensation award that was based on the short-term
business objectives of the business unit for which he was
responsible, since the executives actions most directly
affect the performance of that unit. The performance goals
applicable to the 2008 awards are shown in the table below.
|
|
|
Named Executive
|
|
Performance Goals
|
|
Douglas W. Stotlar
|
|
Adjusted Operating Income of Con-way
|
Stephen L. Bruffett
|
|
Adjusted Operating Income of Con-way
|
Kevin C. Schick
|
|
Adjusted Operating Income of Con-way
|
Robert L. Bianco, Jr.
|
|
Adjusted Operating Income of Menlo Worldwide Logistics
|
John G. Labrie
|
|
Adjusted Operating Income of Con-way Freight
|
Herbert J. Schmidt
|
|
Adjusted Operating Income of Con-way Truckload
|
As used in the table above, Adjusted Operating
Income refers to earnings before deducting any incentive
or bonus compensation, income taxes, and interest income and
expense.
36
The table below shows the numerical performance goals that
applied to these awards to Named Executives, as well as the
level of achievement. For the actual payouts (expressed in
dollars) of the Named Executives, see the Summary Compensation
Table and accompanying footnotes.
Performance Goals
Applicable to 2008 Short-Term Incentive Compensation
Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payout
|
|
|
|
|
|
|
|
|
|
Performance
|
|
|
Percentage at
|
|
|
Achievement
|
|
|
Achievement
|
|
|
|
Goals
|
|
|
Performance
|
|
|
Level
|
|
|
(as Percentage
|
|
Performance Metrics
|
|
(in 000s)
|
|
|
Levels
|
|
|
(in 000s)*
|
|
|
of Target Payout)
|
|
|
Adjusted Operating Income Con-way
|
|
Threshold
|
|
$
|
225,638
|
|
|
|
0
|
%
|
|
|
|
|
|
|
|
|
|
|
Interim
|
|
$
|
424,481
|
|
|
|
65
|
%
|
|
|
|
|
|
|
|
|
|
|
Target
|
|
$
|
489,846
|
|
|
|
100
|
%
|
|
$
|
243,878
|
|
|
|
5.96
|
%
|
|
|
Maximum
|
|
$
|
658,614
|
|
|
|
200
|
%
|
|
|
|
|
|
|
|
|
Adjusted Operating Income Con-way Freight
|
|
Threshold
|
|
$
|
180,978
|
|
|
|
0
|
%
|
|
|
|
|
|
|
|
|
|
|
Interim
|
|
$
|
329,050
|
|
|
|
65
|
%
|
|
|
|
|
|
|
|
|
|
|
Target
|
|
$
|
384,850
|
|
|
|
100
|
%
|
|
$
|
185,419
|
|
|
|
1.95
|
%
|
|
|
Maximum
|
|
$
|
528,336
|
|
|
|
200
|
%
|
|
|
|
|
|
|
|
|
Adjusted Operating Income Menlo Worldwide Logistics
|
|
Threshold
|
|
$
|
18,225
|
|
|
|
0
|
%
|
|
|
|
|
|
|
|
|
|
|
Interim
|
|
$
|
33,137
|
|
|
|
65
|
%
|
|
|
|
|
|
|
|
|
|
|
Target
|
|
$
|
36,753
|
|
|
|
100
|
%
|
|
$
|
(8,820
|
)
|
|
|
0.00
|
%
|
|
|
Maximum
|
|
$
|
46,053
|
|
|
|
200
|
%
|
|
|
|
|
|
|
|
|
Adjusted Operating Income Con-way Truckload
|
|
Threshold
|
|
$
|
34,865
|
|
|
|
0
|
%
|
|
|
|
|
|
|
|
|
|
|
Interim
|
|
$
|
69,730
|
|
|
|
70
|
%
|
|
|
|
|
|
|
|
|
|
|
Target
|
|
$
|
75,290
|
|
|
|
100
|
%
|
|
$
|
63,380
|
|
|
|
57.25
|
%
|
|
|
Maximum
|
|
$
|
90,270
|
|
|
|
200
|
%
|
|
|
|
|
|
|
|
|
|
|
|
*
|
|
Includes the effect of the
equitable adjustments described below.
|
In setting the threshold, interim, target and maximum
performance goals for adjusted operating income for the 2008
short-term incentive compensation awards, the Compensation
Committee considered the projected performance of the Company
and its individual business units as reflected in the
Companys one-year financial plan, taking into account
market conditions, the business cycle, operating plan priorities
and other factors as it tried to gauge the relative degree of
difficulty the Company and its business units will face in
meeting the financial plan.
37
When measuring the achievement levels for the annual incentive
compensation awards, the Compensation Committee elected to make
equitable adjustments to exclude the effect of certain one-time
non-recurring events (to the extent applicable to each Named
Executives award, other than the award to
Mr. Stotlar). Exclusions included charges associated with
(i) goodwill impairment at Menlo Worldwides
operations in China (to the extent the charge resulted from a
the application of a higher discount rate than the rate used at
the time of the acquisition), (ii) the revaluation of
intangible assets of Contract Freighters, Inc. (now part of
Con-way Truckload), and (iii) Con-way Freights
network re-engineering. The adjustments described above were not
applied to Mr. Stotlars award in order to preserve
the status of his incentive compensation as performance-based
compensation under Internal Revenue Code Section 162(m).
The effects of these adjustments are shown in the table below:
Effects of
Equitable Adjustments
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Increase in
|
|
|
|
|
|
|
|
|
|
Adjusted
|
|
|
Payout (as a
|
|
|
Payout (as a
|
|
|
|
Operating
|
|
|
percentage of
|
|
|
percentage of
|
|
|
|
Income
|
|
|
target) without
|
|
|
target) with
|
|
Business Unit
|
|
($ in millions)
|
|
|
adjustment
|
|
|
adjustment
|
|
|
Con-way
|
|
|
32.9
|
|
|
|
|
|
|
|
5.96
|
|
Con-way Freight
|
|
|
15.2
|
|
|
|
|
|
|
|
1.95
|
|
Menlo Worldwide Logistics
|
|
|
14.7
|
|
|
|
|
|
|
|
|
|
Con-way Truckload
|
|
|
0.8
|
|
|
|
55.66
|
|
|
|
57.25
|
|
The actual performance of the Company and its subsidiaries in
2008 was affected by a number of factors, including a
dramatically slowing economy and resulting effect on the demand
and prices received for the Companys services. As a
result, the Company and its operating business units did not
achieve the level of performance contemplated in the 2008
financial plan. Consequently, Mr. Stotlar and
Mr. Bianco each received no payout, and
Messrs. Labrie, Schick and Schmidt received payouts equal
to 1.95%, 5.96% and 57.25%, respectively, of target.
Mr. Bruffett, who joined the Company in August 2008,
received a pro-rated payout of 5.96% of his target award. These
payouts at substantially less than target amounts illustrate the
pay-for-performance emphasis of the Companys executive
compensation program.
Synergy
Awards
Following the Companys August 2007 acquisition of
truckload carrier Contract Freighters, Inc. (which was combined
with the Companys pre-existing truckload business to
form Con-way
Truckload), for 2008 the Compensation Committee elected to make
a special award to encourage executives to identify and take
advantage of synergistic opportunities for the Companys
business units to do business with one another. Taking advantage
of synergies results in better asset utilization and operating
efficiency and allows the Company to capture profits that would
otherwise be earned by third parties hired to provide
transportation and other services to the Companys business
units.
38
In setting up the award, the Compensation Committee established
baseline levels of inter-company revenues and also established
levels of targeted growth above baseline. For each business
unit, the Compensation Committee also specified percentages of
revenue above baseline that would be used to fund a synergy
pool. These performance metrics are set forth in the table below:
Performance
Metrics Applicable to 2008 Special Synergy Award
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Targeted
|
|
|
Actual
|
|
|
|
|
|
|
|
|
|
|
|
|
Growth
|
|
|
Growth
|
|
|
|
|
|
|
|
|
|
Baseline
|
|
|
Over
|
|
|
Over
|
|
|
% of Growth Over
|
|
|
Contribution to
|
|
|
|
Revenue
|
|
|
Baseline
|
|
|
Baseline
|
|
|
Baseline into
|
|
|
Synergy Pool
|
|
Metric
|
|
($ in 000s)
|
|
|
($ in thousands)
|
|
|
($ in 000s)
|
|
|
Synergy Pool
|
|
|
($ in 000s)
|
|
|
Con-way Truckload Revenue with Con-way Freight
|
|
|
100,000
|
|
|
$
|
20,000
|
|
|
|
32,680
|
|
|
|
4
|
%
|
|
|
1,307.22
|
|
Con-way Truckload Revenue with Menlo Logistics
|
|
|
7,000
|
|
|
|
10,000
|
|
|
|
20,724
|
|
|
|
4
|
%
|
|
|
828.97
|
|
Road Systems Inc. Revenue with Con-way Truckload
|
|
|
|
|
|
|
10,000
|
|
|
|
10,076
|
|
|
|
2
|
%
|
|
|
201.52
|
|
Con-way Freight Revenue with Menlo Logistics
|
|
|
50,000
|
|
|
|
20,000
|
|
|
|
4,614
|
|
|
|
4
|
%
|
|
|
184.56
|
|
Con-way Brokerage Revenue with Con-way Truckload
|
|
|
|
|
|
|
0
|
|
|
|
525
|
|
|
|
1.50
|
%
|
|
|
7.87
|
|
Menlo Logistics Revenue with Con-way Freight
|
|
|
|
|
|
|
30,000
|
|
|
|
|
|
|
|
1
|
%
|
|
|
|
|
|
|
|
157,000
|
|
|
$
|
90,000
|
|
|
|
68,619
|
|
|
|
|
|
|
|
2,530.14
|
|
Approximately 60 Company executives received a synergy award in
2008. Each award entitled an executive to receive a pro rata
payout from the synergy pool based on the size of his or her
target short-term incentive compensation opportunity in
proportion to the aggregate target short-term incentive
compensation opportunities of all executives receiving synergy
awards. The synergy pool was subject to an overall cap of
$5 million, which if achieved would result in each
executive receiving a payout of approximately 70% of his or her
short-term incentive compensation opportunity. However, as noted
above, the total combined payout received by each executive for
the traditional short-term incentive compensation award and the
synergy award was capped at 200% of his or her target short-term
compensation opportunity.
As shown in the table above, overall the Companys business
units were successful in taking advantage of synergy
opportunities to increase 2008 inter-company revenues. This
performance resulted in the creation of a synergy pool of
approximately $2.5 million, representing approximately 101%
of target, and the following payouts on synergy awards to Named
Executives: Mr. Stotlar, $245,499; Mr. Bruffett,
$28,150, Mr. Schick, $94,583; Mr. Bianco, $108,717;
Mr. Labrie, $116,583; and Mr. Schmidt, $106,306.
Mr. Bruffetts payout includes a proration based on
the portion of the year during which he was employed by the
Company.
2008 Long-Term
Incentive Compensation Awards
The long-term incentive compensation awards granted to the Named
Executives in 2008 are shown in the 2008 Grants of
Plan-Based Awards table below.
Analysis:
39
For 2008, long-term incentive compensation awards consisted of
Performance Share Plan Unit awards, time-based restricted stock
awards and stock option awards. The Compensation Committee chose
this mix so that all long-term awards are equity-based (that is,
denominated
and/or
payable in Company equity), thereby more closely aligning the
interests of executives with those of shareholders. The awards
also are intended to encourage executive retention, assist
executives in meeting stock ownership guidelines and, in the
case of the performance share plan unit awards, tie payouts to
achievement of specified performance goals.
Performance Share Plan Unit Awards:
For each of the Named Executives (other than Mr. Bruffett),
the number of Performance Share Plan Units was determined so as
to deliver, at target performance levels and based on the
closing price of the Companys common stock on
January 28, 2008 of $44.09 per share, a value equal to
one-third of the Named Executives target long-term
incentive compensation opportunity. Mr. Bruffett, who
joined the Company in August 2008, did not receive a Performance
Share Plan Unit award.
The performance goals for the Performance Share Plan Unit awards
are shown in the table below. The table shows the percentage of
the awarded PSPUs that will be eligible to vest based on the
Companys actual 2008 earnings per share. Earnings
Per Share is defined as the Companys reported net
income (loss) from continuing operations (after preferred stock
dividends) for fiscal year 2008, divided by the weighted-average
number of shares of common stock of the Company outstanding in
2008, on a fully-diluted basis. As noted above under Total
Direct Compensation, Performance Share Plan Unit Awards,
based on the Companys actual 2008 earnings per share of
$1.23, none of the Performance Share Plan Units granted in 2008
became eligible to vest, so no shares will be released pursuant
to these awards at the end of the 2008 2010 cycle.
Performance
Goals
2008 Performance
Share Plan Unit Awards
|
|
|
Earnings Per Share
|
|
Percentage
|
|
$3.70 and above
|
|
100%
|
$3.36 $3.69
|
|
Interpolated
|
$3.35
|
|
30%
|
$3.34 and below
|
|
0%
|
Restricted Stock:
In 2008, for each Named Executive other than Mr. Bruffett,
restricted stock awards were determined by dividing an amount
equal to one-third of his or her long-term incentive
compensation opportunity by $44.09, the closing price of the
Companys Common Stock on January 28, 2008. The awards
are scheduled to vest on January 28, 2011 (the third
anniversary of the grant date), and will vest earlier upon the
occurrence of certain events, including upon death, disability
or a change in control. Mr. Bruffett received a special
grant of restricted stock when he was hired in 2008 (see
Special Awards below).
Stock Options:
In 2008, for each Named Executive other than Mr. Bruffett,
stock option awards were determined by dividing an amount equal
to one-third of his or her long-term incentive compensation
opportunity by the estimated value of a single option determined
using the valuation assumptions described in footnote 8 to the
Summary Compensation Table. Mr. Bruffett received a special
stock option grant when he was hired in 2008 (see Special
Awards below).
Value Management Plan Awards for 2006 2008
Cycle:
40
The Value Management Plan awards for the 2006 2008
cycle were granted in 2006 as part of the long-term incentive
compensation opportunity provided to executives in that year.
However, since the cycle ended at the end of 2008, the
performance goals on those awards are discussed below. Because
Mr. Bruffett and Mr. Schmidt were not with the Company
in 2006, they did not receive Value Management Plan awards for
the 2006 2008 cycle. As noted below, there were no
payouts for the 2006 2008 cycle.
For an overview of the Companys Value Management Plan
awards, see Long-Term Incentive Compensation
Opportunities above.
Analysis:
For the 2006 2008 cycle, one-third of the Value
Management Plan awards to the Named Executives was based on
relative Total Shareholder Return. Total Shareholder Return
combines share price appreciation and dividends paid to show the
total return to the shareholder. The relative Total Shareholder
Return portion of the awards is based upon the Total Shareholder
Return of the Company in comparison to the Total Shareholder
Return of the companies that were in the Dow Jones
Transportation Average for the entire three-year cycle.
The table below shows various relative Total Shareholder Returns
(expressed as percentile rankings) and the payouts (expressed as
a percentage of the target payout) that correspond to each
percentile ranking. For performance between the specified
percentile rankings, the corresponding payout is determined by
interpolation.
Relative Total
Shareholder Return
|
|
|
|
|
Payout (as a
|
|
|
percentage of
|
Percentile Ranking
|
|
target payout)
|
|
85% and above
|
|
200%
|
75%
|
|
150%
|
50%
|
|
100%
|
40%
|
|
75%
|
30%
|
|
50%
|
Below 30%
|
|
0%
|
For the period from 2006 to 2008, the Companys Total
Shareholder Return was -46.3%, and its percentile ranking was
10.3%; as a result, the Named Executives did not receive a
payout of this portion of the 2006 2008 Value
Management Plan award.
For the 2006 2008 cycle, two-thirds of the Value
Management Plan award to the Named Executives was based on one
or more EBITDA/ROCE matrices. For each of the Named Executives
who received an award for the cycle, the two-thirds portion of
the award was based on the performance goals shown in the table
below.
|
|
|
Named Executive
|
|
Performance Goals
|
|
Douglas W. Stotlar
|
|
ROCE and EBITDA of Con-way (100)%
|
Kevin C. Schick
|
|
ROCE and EBITDA of Con-way (100)%
|
Robert L. Bianco, Jr.
|
|
ROCE and EBITDA of Menlo Worldwide Logistics (80%) ROCE and
EBITDA of Con-way (20)%
|
John G. Labrie
|
|
ROCE and EBITDA of Con-way Freight (50%)
ROCE and EBITDA of Con-way (50%)
|
The Value Management Plan awards for Messrs. Bianco, and
Labrie were based in part on EBITDA and ROCE of their operating
business unit and in part on EBITDA and ROCE of the Company as a
whole in order to create an incentive for those Named Executives
to consider the impact of their business decisions not only on
the results of operation of their operating business unit but
also on the Company as a whole.
41
The matrices applicable to the 2006 2008 Value
Management Plan awards are show below.
Percentage of
Award Earned Based on ROCE and EBITDA Performance
Con-way
Con-way
Freight
Menlo Worldwide
Logistics
The table below shows the 2006 2008 EBITDA/ROCE
achievement levels for the parent Company and for Con-way
Freight and Menlo Worldwide Logistics, expressed both in dollars
(for EBITDA) and percentages (for ROCE) and as a percentage of
target for the 2006 2008 Value Management Plan award
cycle. Based on these achievement levels, none of the Named
Executives received a payout on this portion of his Value
Management Plan award.
EBITDA/ROCE
Achievement Levels
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Actual EBITDA
|
|
|
Actual
|
|
|
% Target
|
|
Company
|
|
(in 000s)
|
|
|
ROCE
|
|
|
Attained
|
|
|
Con-way
|
|
$
|
1,415,427
|
|
|
|
15.2
|
%
|
|
|
0
|
%
|
Con-way Freight
|
|
$
|
1,103,485
|
|
|
|
22.7
|
%
|
|
|
0
|
%
|
Menlo Worldwide Logistics
|
|
$
|
117,008
|
|
|
|
24.1
|
%
|
|
|
0
|
%
|
42
Post-Employment
Compensation
Executive
Severance Benefits:
The severance benefits that each of the Named Executives would
have been eligible to receive had his or her employment been
terminated as of December 31, 2008 as a result of a
severance qualifying termination in connection with
a change in control is shown in the Executive Benefits and
Payments Upon Change in Control table in Section IX
below.
Analysis:
The Compensation Committee believes that the amounts shown in
the Executive Benefits and Payments Upon
Change-in-Control
table are reasonably designed to achieve the Companys goal
of encouraging the Named Executives to remain in the employ of
the Company prior to and during the pendency of an actual or
potential change in control event.
In the Compensation Committees view, the value of the
stock options and other long-term equity awards that would vest
upon a change in control, taken alone, would not provide a
sufficient incentive for the Named Executives to remain with the
Company and actively support a change in control transaction
deemed by the Board of Directors to be in the best interests of
shareholders but that might result in the executives loss
of his or her position with the Company. The cash payments and
other benefits offered under the Companys executive
severance program (including possible tax
gross-up
payments), which are consistent with comparative market data,
are considered necessary to promote the Companys goal of
retaining Named Executives, as described above, and
incentivizing the active support for a change in control
transaction. The Compensation Committee believes the tax
gross-up
payments are appropriate, and that the failure to provide the
tax gross-up
payments would significantly undermine the effectiveness of the
executive severance benefits as an incentive for retaining the
Named Executives.
The Compensation Committee does not take into account other
forms of wealth accumulation of the Named Executives, such as
earnings on vested stock option and restricted stock awards and
accumulated retirement benefits under the Companys
pension, 401(k) and deferred compensation plans, when assessing
the reasonableness of the severance benefits offered to the
Named Executives in connection with a change in control. In the
Compensation Committees view, accumulated retirement
benefits do not serve as an incentive for the Named Executives
to remain with the Company, since the executives are entitled to
receive these benefits whether or not they stay with the
Company. In addition, the Compensation Committee recognizes that
it is not uncommon for companies seeking to recruit executives
to make the executives whole for equity awards that the
executive loses when leaving his or her current employer, so the
potential forfeiture of these awards may not deter executives
from leaving the Company.
Other
Post-Employment Compensation
In 2008, the Named Executives were eligible to receive
post-employment compensation in the form of:
|
|
|
|
|
increases in the value of accrued benefits under the
Companys pension plans;
|
|
|
|
Company contributions to 401(k) plan accounts;
|
|
|
|
earnings on deferred compensation and Supplemental Retirement
Savings Plan accounts; and
|
|
|
|
death and disability benefits.
|
For the individual amounts earned, see Summary Compensation
Table, under Changes in Pension Value and Non-Qualified
Deferred Compensation Earnings and All Other
Compensation, and accompanying footnotes.
43
Analysis:
As described above under Post Employment
Compensation, the 2008 post-employment compensation of the
Named Executives was earned under plans that were established
from time to time by the Compensation Committee, in consultation
with independent compensation consultants, to provide a
competitive compensation package to executives. The Compensation
Committee believes that the post-employment compensation
provided to the Named Executives in 2008 was reasonable and
appropriate.
As shown in the Summary Compensation Table, in 2008 the
actuarial present value of accumulated benefits under the
Companys pension plans increased substantially for the
Chief Executive Officer and three of the other Named Executives.
These increases were not the result of actions taken by the
Company to increase benefits, but instead were primarily driven
by a significant reduction in the applicable discount rate,
which had the effect of increasing the present value of
accumulated benefits not only for Named Executives but also for
all other participants in the pension plans. In determining the
appropriate discount rate, Con-way is assisted by actuaries who
calculate the yield on a theoretical portfolio of high-grade
corporate bonds. In 2008, the discount rate decreased due
largely by the dramatic disruption in the credit markets during
2008.
Perquisites
The perquisites received by the Named Executives in 2008 are
shown below in footnote 11 to the Summary Compensation Table.
Analysis:
In 2008, the Named Executives received a total of $134,674 in
perquisites, excluding the relocation assistance described
below. In the view of the Compensation Committee, the
recruitment and retention benefits obtained from providing a
competitive perquisites package to executives outweighs the cost.
When they relocated from Michigan to California following their
promotions to Chief Executive Officer and Chief Financial
Officer, respectively, Messrs. Stotlar and Schick received
mortgage subsidies in recognition of the substantially higher
housing costs in California. Mr. Stotlars mortgage
subsidy ended in 2008, upon his relocation from California back
to Michigan, as described below.
In 2008 the Board of Directors and Mr. Stotlar agreed that
his relocation from California back to Michigan would be
advantageous to the Company. Through an arrangement between the
Company and a third-party re-seller, Mr. Stotlar sold his
California home to the re-seller. Due to the condition of the
housing market at the time, which reflected a large reduction in
home values since the time he bought his California home,
Mr. Stotlar incurred a substantial loss on the sale. In
recognition of and to partially compensate Mr. Stotlar for
the loss on sale, the Board approved a lump sum payment of
$250,000. The Company also provided other assistance to
Mr. Stotlar through the Companys standard relocation
package for executives.
Relocation assistance was made available to Mr. Bruffett in
2008 in connection with his relocation from Kansas to Michigan
upon joining the Company as Senior Vice President and Chief
Financial Officer.
Special
Awards
Analysis:
In connection with his hiring as the Companys Senior Vice
President and Chief Financial Officer, and as an inducement to
join the Company, Mr. Bruffett received a one-time cash
signing bonus of $150,000, a one-time grant of 7,000 shares
of stock with three-year cliff vesting, and a one-time grant of
10,000 stock options that vest in three equal annual
installments.
44
Other
Compensation
In connection with the Companys acquisition of Contract
Freighters Inc. in August 2007, Herbert J. Schmidt entered into
an employee retention agreement with the Company. Under the
terms of the agreement Mr. Schmidt agreed to deposit
approximately $2 million of his after-tax income into an
escrow account. The agreement also included a schedule for
release of the escrowed funds and provided that Mr. Schmidt
would forfeit any funds remaining in the escrow account at the
time of his departure should he leave the Company prior to
August 2009. Pursuant to the release schedule, in August 2008
Mr. Schmidt received approximately $600,000 from the escrow
account. This amount is reflected in the Summary Compensation
Table as 2008 compensation for Mr. Schmidt, even though
Mr. Schmidt earned and paid taxes on these funds in 2007
prior to joining the Company.
II. COMPENSATION
COMMITTEE REPORT
The Compensation Committee has reviewed and discussed with
management the Compensation Discussion and Analysis which
appears in the Companys 2009 Notice of Annual Meeting and
Proxy Statement.
Based on the review and discussions referred to above, the
Compensation Committee recommended to the Board of Directors
that the Compensation Discussion and Analysis be included in the
Companys 2009 Notice of Annual Meeting and Proxy Statement
for filing with the Securities and Exchange Commission.
THE COMPENSATION
COMMITTEE
|
|
|
Henry H. Mauz, Jr.
|
|
Peter W. Stott
|
Michael J. Murray
|
|
Chelsea C. White III
|
William J. Schroeder, Chairman
|
|
|
45
III. 2008
SUMMARY COMPENSATION TABLE
The following table sets forth the compensation received by the
Companys Chief Executive Officer, Chief Financial Officer
and the other current and former executive officers for whom
disclosure is required, for the fiscal years ended
December 31, 2008, December 31, 2007, and
December 31, 2006 except as otherwise noted. As used in
this Proxy Statement, Named Executives means the
officers identified in this Summary Compensation Table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
in Pension
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity
|
|
Deferred
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
Option
|
|
Incentive Plan
|
|
Compensation
|
|
All Other
|
|
|
Name and
|
|
|
|
Salary
|
|
Bonus
|
|
Awards
|
|
Awards
|
|
Compensation
|
|
Earnings
|
|
Compensation
|
|
Total
|
Principal Positions
|
|
Year
|
|
($)
|
|
($)(6)
|
|
($)(7)
|
|
($)(8)
|
|
($)(9)
|
|
($)(10)
|
|
($)(11)
|
|
($)
|
|
D.W. Stotlar
|
|
|
2008
|
|
|
|
700,378
|
|
|
|
|
|
|
|
(23,566
|
)
|
|
|
1,227,976
|
|
|
|
245,499
|
|
|
|
585,539
|
|
|
|
440,739
|
|
|
|
3,176,566
|
|
President & CEO
|
|
|
2007
|
|
|
|
695,780
|
|
|
|
|
|
|
|
920,878
|
|
|
|
1,552,424
|
|
|
|
553,034
|
|
|
|
258,322
|
|
|
|
241,271
|
|
|
|
4,221,709
|
|
|
|
|
2006
|
|
|
|
673,569
|
|
|
|
|
|
|
|
925,625
|
|
|
|
1,128,039
|
|
|
|
626,226
|
|
|
|
294,965
|
|
|
|
180,502
|
|
|
|
3,828,926
|
|
S.L. Bruffett(1)
|
|
|
2008
|
|
|
|
152,036
|
|
|
|
150,000
|
|
|
|
32,851
|
|
|
|
12,223
|
|
|
|
32,900
|
|
|
|
|
|
|
|
33,804
|
|
|
|
413,814
|
|
Sr. VP & CFO
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
K.C. Schick(2)
|
|
|
2008
|
|
|
|
359,778
|
|
|
|
|
|
|
|
(10,160
|
)
|
|
|
310,123
|
|
|
|
110,542
|
|
|
|
298,363
|
|
|
|
130,742
|
|
|
|
1,199,388
|
|
VP Operational
|
|
|
2007
|
|
|
|
357,730
|
|
|
|
10,000
|
|
|
|
134,306
|
|
|
|
317,711
|
|
|
|
278,074
|
|
|
|
128,010
|
|
|
|
144,891
|
|
|
|
1,370,722
|
|
Accounting
|
|
|
2006
|
|
|
|
347,705
|
|
|
|
|
|
|
|
|
|
|
|
225,989
|
|
|
|
277,120
|
|
|
|
205,390
|
|
|
|
230,334
|
|
|
|
1,286,538
|
|
R.L. Bianco(3)
|
|
|
2008
|
|
|
|
410,812
|
|
|
|
|
|
|
|
71,432
|
|
|
|
272,885
|
|
|
|
108,717
|
|
|
|
195,891
|
|
|
|
45,732
|
|
|
|
1,105,470
|
|
Sr. VP
|
|
|
2007
|
|
|
|
373,268
|
|
|
|
|
|
|
|
250,400
|
|
|
|
253,560
|
|
|
|
232,134
|
|
|
|
8,499
|
|
|
|
40,935
|
|
|
|
1,158,796
|
|
|
|
|
2006
|
|
|
|
359,233
|
|
|
|
|
|
|
|
286
|
|
|
|
173,523
|
|
|
|
338,529
|
|
|
|
70,080
|
|
|
|
15,963
|
|
|
|
957,614
|
|
J.G. Labrie(4)
|
|
|
2008
|
|
|
|
440,535
|
|
|
|
|
|
|
|
87,658
|
|
|
|
280,407
|
|
|
|
123,019
|
|
|
|
151,638
|
|
|
|
48,651
|
|
|
|
1,131,909
|
|
Sr. VP
|
|
|
2007
|
|
|
|
371,773
|
|
|
|
5,000
|
|
|
|
241,041
|
|
|
|
296,198
|
|
|
|
225,288
|
|
|
|
149
|
|
|
|
39,214
|
|
|
|
1,178,663
|
|
|
|
|
2006
|
|
|
|
340,337
|
|
|
|
|
|
|
|
|
|
|
|
224,006
|
|
|
|
266,756
|
|
|
|
64,661
|
|
|
|
24,033
|
|
|
|
919,793
|
|
H.J. Schmidt(5)
|
|
|
2008
|
|
|
|
402,450
|
|
|
|
609
|
|
|
|
92,814
|
|
|
|
100,044
|
|
|
|
278,607
|
|
|
|
|
|
|
|
638,197
|
|
|
|
1,512,721
|
|
Sr. VP
|
|
|
2007
|
|
|
|
119,712
|
|
|
|
583
|
|
|
|
|
|
|
|
|
|
|
|
87,747
|
|
|
|
|
|
|
|
10,923
|
|
|
|
218,965
|
|
|
|
|
(1)
|
|
Mr. Bruffett was appointed
Senior Vice President & Chief Financial Officer on
August 25, 2008.
|
|
(2)
|
|
Mr. Schick served as Senior
Vice President & Chief Financial Officer until
August 24, 2008.
|
|
(3)
|
|
Mr. Bianco is also President
of Menlo Worldwide, LLC, the Companys supply chain
management company.
|
|
(4)
|
|
Mr. Labrie is also President
of Con-way Freight Inc., the Companys regional
full-service less-than-truckload trucking company.
|
|
(5)
|
|
Mr. Schmidt is also President
of Con-way Truckload Inc., the Companys full-truckload
company. Mr. Schmidt joined the Company in August 2007 in
connection with the Companys acquisition of the truckload
carrier, Contract Freighters, Inc.
|
|
(6)
|
|
Mr. Bruffett received a
signing bonus of $150,000 when he joined Con-way Inc. in August
2008. Also, Mr. Schmidt received a Christmas Bonus, as is
the policy of Con-way Truckload.
|
|
(7)
|
|
The amounts shown in this column
for 2008 reflect the compensation expense or reversal of expense
for financial reporting purposes under FAS 123R (rather
than amounts paid to or realized by Named Executives) for all
outstanding awards as follows: expense of restricted stock for
Mr. Stotlar of $441,249, Mr. Bruffett of $32,851,
Mr. Schick of $124,146, Mr. Bianco of $211,759,
Mr. Labrie of $218,626, and Mr. Schmidt of $92,814,
and reversal of expense of performance share plan units for
Mr. Stotlar of $464,815, Mr. Schick of $134,306,
Mr. Bianco of $140,327, and Mr. Labrie of $130,968.
The FAS 123R value as of the grant date is spread over the
number of months of service required for the grant to become
non-forfeitable. For additional information on the valuation
assumptions for 2008 grants, see Note 12, Share-Based
Compensation of Item 8, Financial Statements
and Supplementary Data, of our
Form 10-K
for the year ended December 31, 2008, as filed with the
SEC. For information on the valuation assumptions for grants
made prior to fiscal year 2008, see the notes in our financial
statements in the
Form 10-K
for the respective year.
|
|
(8)
|
|
The amounts shown in this column
reflect the compensation expense of stock options for financial
reporting purposes under FAS 123R, excluding forfeitures,
rather than amounts paid to or realized by the Named Executives.
The amounts include the cost not only of option awards made in
2008 but also certain awards made in prior years. The
FAS 123R value as of the grant date is spread over the
number of months of service required for the grant to become
non-forfeitable. For additional information on the valuation
assumptions for 2008 grants, see Note 13, Share-Based
Compensation of Item 8, Financial Statements
and Supplementary Data, of our
Form 10-K
for the year ended December 31, 2008, as filed with the
SEC. For information on the valuation assumptions for grants
made prior to fiscal year 2008, see the notes in our financial
statements in the Form
10-K for the
respective year.
|
46
|
|
|
(9)
|
|
The amounts shown in this column
for 2008 reflect the annual performance bonuses earned under the
Companys short-term incentive compensation plan as
follows: Mr. Bruffett, $4,750; Mr. Schick, $15,959;
Mr. Labrie, $6,436; and Mr. Schmidt, $172,301, and the
Companys operational synergy program as follows:
Mr. Stotlar, $245,499; Mr. Bruffett, $28,150;
Mr. Schick, $94,583; Mr. Bianco, $108,717;
Mr. Labrie, $116,583; and Mr. Schmidt, $106,306.
Information regarding applicable performance goals and
achievement levels is contained under 2008 Compensation of
Named Executives in the Compensation Discussion and
Analysis above. Mr. Bianco elected to defer a portion of
the incentive compensation plan payouts reflected above into the
Companys Deferred Compensation Plan.
|
|
|
|
(10)
|
|
The amounts shown in the column
relate to deferred compensation balances that are credited with
returns based on the Bank of America prime rate and reflect
amounts earned in 2008 above 120% of the applicable federal rate
for Messrs. Stotlar, Schick, Bianco, and Labrie of $1,863;
$525; $935; and $2, respectively. Other deferred compensation
balances, as well as Supplemental Retirement Savings Plan
account balances, are credited with returns based on the
performance of one of more investment funds chosen by the Named
Executive from a group of available funds, which are
substantially the same funds as are made available in the
Retirement Savings Plan, the Companys tax-qualified 401(k)
plan.
|
|
|
|
The amounts also reflect the total
change, from December 31, 2007 to December 31, 2008,
in the actuarial present value of the Named Executives
accumulated benefits under the Companys pension plans. The
changes in actuarial present value under the Con-way Pension
Plan and the Con-way Supplemental Excess Retirement Plan, as
well as the total changes, are shown in the table below:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in
|
|
|
|
|
|
|
|
|
|
Actuarial
|
|
|
|
|
|
|
|
|
|
Present Value
|
|
|
|
|
|
|
Change in
|
|
|
Con-way
|
|
|
|
|
|
|
Actuarial
|
|
|
Supplemental
|
|
|
|
|
|
|
Present Value
|
|
|
Excess
|
|
|
|
|
|
|
Con-way Pension
|
|
|
Retirement
|
|
|
Total
|
|
Named Executive
|
|
Plan
|
|
|
Plan
|
|
|
Change
|
|
|
Douglas W. Stotlar
|
|
|
94,626
|
|
|
|
489,050
|
|
|
|
583,676
|
|
Stephen L. Bruffett
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin C. Schick
|
|
|
110,573
|
|
|
|
187,265
|
|
|
|
297,838
|
|
Robert L. Bianco
|
|
|
58,253
|
|
|
|
136,703
|
|
|
|
194,956
|
|
John G. Labrie
|
|
|
51,613
|
|
|
|
100,023
|
|
|
|
151,636
|
|
Herbert J. Schmidt
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The values shown in the table above
are based on actuarial present values of accumulated plan
benefits calculated using the earliest age at which each Named
Executive is entitled to receive unreduced retirement benefits.
|
|
(11)
|
|
Amounts shown in this column
include the items shown in the following table. Amounts shown in
this column also include payments under the Companys
Flexible Perquisites Program; the cost of the use of a leased
Company automobile; Company contributions made under its
Education Matching Gifts Program; dividends on unvested
restricted stock; and executive and spouse leisure activities at
the annual Board retreat. None of these items individually
exceeds $25,000; therefore as permitted under the SEC disclosure
rules, we have not included the amount of each individual
perquisite.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Company
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Contributions to
|
|
|
Truckload
|
|
|
Relocation
|
|
|
Basic Life
|
|
|
Annual
|
|
|
|
the Retirement
|
|
|
Escrow
|
|
|
Program
|
|
|
Insurance
|
|
|
Insurance
|
|
Named Executive
|
|
Savings Plan
|
|
|
Payment(a)
|
|
|
(b)(c)
|
|
|
Premium
|
|
|
Premium
|
|
|
Stotlar
|
|
|
23,000
|
|
|
|
|
|
|
|
383,746
|
|
|
|
3,219
|
|
|
|
77
|
|
Bruffett
|
|
|
|
|
|
|
|
|
|
|
29,833
|
|
|
|
656
|
|
|
|
|
|
Schick
|
|
|
25,300
|
|
|
|
|
|
|
|
84,815
|
|
|
|
1,654
|
|
|
|
|
|
Bianco
|
|
|
18,400
|
|
|
|
|
|
|
|
|
|
|
|
1,899
|
|
|
|
|
|
Labrie
|
|
|
18,400
|
|
|
|
|
|
|
|
|
|
|
|
2,038
|
|
|
|
|
|
Schmidt
|
|
|
13,800
|
|
|
|
605,897
|
|
|
|
|
|
|
|
684
|
|
|
|
115
|
|
|
|
|
(a)
|
|
Reflects amounts released from
escrow account during 2008. See Other Compensation
under Compensation Discussion and Analysis, 2008
Compensation of Named Executives above.
|
|
(b)
|
|
In 2005, the Board of Directors
approved six-year mortgage subsidies for the
Messrs. Stotlar and Schick, each of whom relocated from
Michigan to California following promotion to their positions as
Chief Executive Officer and Chief Financial Officer,
respectively. Mr. Stotlars subsidy was $10,000 per
month in years 1 and 2; $8,000 per month in years 3 and 4; and
$6,000 per month in years 5 and 6. Mr. Stotlars
subsidy ceased in May 2008, when
|
47
|
|
|
|
|
he sold his California home in
connection with his relocation back to Michigan.
Mr. Schicks subsidy is $8,000 per month in years 1
and 2; $6,000 per month in years 3 and 4; and $4,000 per month
in years 5 and 6.
|
|
(c)
|
|
The costs of relocation are:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stotlar
|
|
|
Bruffett
|
|
|
Schick
|
|
|
Mortgage Subsidy
|
|
|
40,000
|
|
|
|
|
|
|
|
84,815
|
|
Lump Sum
|
|
|
290,648
|
|
|
|
25,403
|
|
|
|
|
|
Relocation Expense
|
|
|
38,487
|
|
|
|
|
|
|
|
|
|
Closing Costs
|
|
|
5,451
|
|
|
|
|
|
|
|
|
|
Service Charges to Home Re-Seller*
|
|
|
9,160
|
|
|
|
4,430
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
383,746
|
|
|
|
29,833
|
|
|
|
84,815
|
|
IV. 2008
GRANTS OF PLAN-BASED AWARDS
The following table includes plan-based awards made to Named
Executives in 2008. As noted elsewhere in this proxy statement,
no payouts will be received on the
2008-2010
LTI awards shown in the table because the applicable performance
criteria were not met. In addition, the payouts received on the
annual performance bonuses ranged from zero to approximately 57%
of the target payouts shown in the table below, based on actual
performance relative to pre-established performance goals. See
Compensation Discussion and Analysis; 2008 Compensation of
Named Executives above.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other
|
|
|
All Other
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
|
Option
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards:
|
|
|
Awards:
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Possible Payouts
|
|
|
Estimated Future Payouts
|
|
|
Number of
|
|
|
Number of
|
|
|
Exercise or
|
|
|
|
|
|
|
|
|
Under Non-Equity
|
|
|
Under Equity
|
|
|
Shares of
|
|
|
Securities
|
|
|
Base Price
|
|
|
Grant
|
|
|
|
|
|
Incentive Plan Awards(1)
|
|
|
Incentive Plan Awards(1)
|
|
|
Stock or
|
|
|
Underlying
|
|
|
of Option
|
|
|
Date Fair
|
|
|
|
Grant
|
|
Threshold
|
|
|
Target
|
|
|
Maximum
|
|
|
Threshold
|
|
|
Target
|
|
|
Maximum
|
|
|
Units
|
|
|
Options
|
|
|
Awards
|
|
|
Value
|
|
Name
|
|
Date
|
|
($)
|
|
|
($)(2)
|
|
|
($)
|
|
|
(#)
|
|
|
(#)
|
|
|
(#)
|
|
|
(#)(3)
|
|
|
(#)(4)
|
|
|
($/Share)(4)
|
|
|
($/Share)
|
|
|
D.W. Stotlar
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
88,867
|
|
|
|
44.0900
|
|
|
|
10.4281
|
|
Annual Performance Bonus
|
|
01/28/08
|
|
|
|
|
|
|
695,032
|
|
|
|
1,390,064
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
01/28/08
|
|
|
|
|
|
|
243,261
|
|
|
|
486,522
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
21,019
|
|
|
|
21,019
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
21,019
|
|
|
|
|
|
|
|
|
|
|
|
44.0900
|
|
S.L. Bruffett
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
09/20/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
(5)
|
|
|
50.3800
|
|
|
|
13.1231
|
|
Annual Performance Bonus
|
|
09/20/08
|
|
|
|
|
|
|
79,697
|
|
|
|
159,393
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
09/20/08
|
|
|
|
|
|
|
27,894
|
|
|
|
55,788
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
09/20/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Shares Award
|
|
09/20/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,000
|
|
|
|
|
|
|
|
|
|
|
|
50.3800
|
|
K.C. Schick
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,678
|
|
|
|
44.0900
|
|
|
|
10.4281
|
|
Annual Performance Bonus
|
|
01/28/08
|
|
|
|
|
|
|
267,774
|
|
|
|
535,548
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
01/28/08
|
|
|
|
|
|
|
93,721
|
|
|
|
187,442
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,073
|
|
|
|
6,073
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Shares Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,073
|
|
|
|
|
|
|
|
|
|
|
|
44.0900
|
|
R.L. Bianco
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
29,515
|
|
|
|
44.0900
|
|
|
|
10.4281
|
|
Annual Performance Bonus
|
|
01/28/08
|
|
|
|
|
|
|
307,788
|
|
|
|
615,576
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
01/28/08
|
|
|
|
|
|
|
107,726
|
|
|
|
215,452
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,981
|
|
|
|
6,981
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Shares Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,981
|
|
|
|
|
|
|
|
|
|
|
|
44.0900
|
|
J.G. Labrie
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
31,651
|
|
|
|
44.0900
|
|
|
|
10.4281
|
|
Annual Performance Bonus
|
|
01/28/08
|
|
|
|
|
|
|
330,057
|
|
|
|
660,114
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
01/28/08
|
|
|
|
|
|
|
115,520
|
|
|
|
231,040
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,486
|
|
|
|
7,486
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Shares Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,486
|
|
|
|
|
|
|
|
|
|
|
|
44.0900
|
|
H.J. Schmidt
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Option Awards
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,861
|
|
|
|
44.0900
|
|
|
|
10.4281
|
|
Annual Performance Bonus
|
|
01/28/08
|
|
|
|
|
|
|
300,963
|
|
|
|
601,926
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Synergy Bonus
|
|
01/28/08
|
|
|
|
|
|
|
105,337
|
|
|
|
210,674
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008-2010
LTI Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,826
|
|
|
|
6,826
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Shares Award
|
|
01/28/08
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,826
|
|
|
|
|
|
|
|
|
|
|
|
44.0900
|
|
48
|
|
|
(1)
|
|
The terms of these awards
(including, in the case of 2008 annual performance bonuses, the
payouts actually received by the Named Executives) are discussed
in the Compensation Discussion and Analysis under 2008
Compensation of Named Executives.
|
|
(2)
|
|
The target amount of the annual
synergy bonus reflects the payout that the Named Executive would
receive if the Companys business units achieved the
targeted levels of growth shown in the third column of the table
above entitled Performance Metrics Applicable to 2008
Special Synergy Award. The maximum amount of the annual
synergy bonus reflects the payout that the Named Executive would
receive if the maximum synergy pool of $5 million was
attained.
|
|
(3)
|
|
These stock awards are restricted
shares scheduled to vest on January 28, 2011, except in the
case of Mr. Bruffett, whose shares are scheduled to vest on
September 20, 2011. Additional details on the terms of the
Companys stock grants are discussed in the Compensation
Discussion and Analysis under 2008 Compensation of Named
Executives.
|
|
(4)
|
|
The terms of the Companys
annual stock option grants are discussed in the Compensation
Discussion and Analysis above.
|
|
(5)
|
|
Stock options were awarded at time
of hire, have a
10-year
term, and vest in three annual installments beginning on
September 20, 2009.
|
The amounts shown in the Estimated Possible Payouts Under
Non-Equity Incentive Plan Awards column, and the amounts
shown in the Estimated Future Payouts Under Equity
Incentive Plan Awards column, of the Grants of Plan-Based
Awards Table reflect, respectively, the amounts payable at
target and maximum achievement levels for the 2008 annual
performance bonuses and the number of Performance Share Plan
Units that could be earned at target and maximum levels of
performance for the 2008 2010 award cycle. The
performance goals applicable to the awards are discussed in the
Compensation Discussion and Analysis above.
The option awards listed in the Grants of Plan-Based Awards
table have a term of ten years and vest in three equal
installments, on January 1 of 2009, 2010 and 2011, except in the
case of Mr. Bruffett whose awards vest as indicated in
footnote (5). Any unvested portion of the option awards vest on
death or disability, retirement at age 65 or on achieving
rule of 85 (combined age and years of service equal
to 85 or more) or upon a change in control of the Company.
49
V. OUTSTANDING
EQUITY AWARDS AT 2008 FISCAL YEAR-END
The following table identifies the exercisable and unexercisable
option awards and unvested stock awards for each of the Named
Executives as of December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
|
Stock Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity
|
|
Equity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive
|
|
Incentive Plan
|
|
|
|
|
|
|
Equity
|
|
|
|
|
|
|
|
|
|
|
Plan Awards:
|
|
Awards:
|
|
|
|
|
|
|
Incentive
|
|
|
|
|
|
|
|
|
|
|
Number of
|
|
Market or
|
|
|
|
|
|
|
Plan Awards:
|
|
|
|
|
|
|
|
|
Market
|
|
Unearned
|
|
Payout Value
|
|
|
Number of
|
|
Number of
|
|
Number of
|
|
|
|
|
|
|
Number of
|
|
Value of
|
|
Shares,
|
|
of Unearned
|
|
|
Securities
|
|
Securities
|
|
Securities
|
|
|
|
|
|
|
Shares or
|
|
Shares or
|
|
Units or
|
|
Shares, Units
|
|
|
Underlying
|
|
Underlying
|
|
Underlying
|
|
|
|
|
|
|
Units of
|
|
Units of
|
|
Other
|
|
or Other
|
|
|
Unexercised
|
|
Unexercised
|
|
Unexercised
|
|
Option
|
|
Option
|
|
|
Stock that
|
|
Stock that
|
|
Rights
|
|
Rights that
|
|
|
Options(#)
|
|
Options(#)
|
|
Unearned
|
|
Exercise
|
|
Expiration
|
|
|
have not
|
|
have not
|
|
that have
|
|
have not
|
Name
|
|
Exercisable
|
|
Unexercisable(1)
|
|
Options(#)
|
|
Price($)
|
|
Date
|
|
|
Vested(#)
|
|
Vested($)(2)
|
|
not Vested(#)(3)
|
|
Vested($)(3)
|
D.W. Stotlar
|
|
|
|
|
|
|
88,867
|
|
|
|
|
|
|
|
44.0900
|
|
|
|
1/28/2018
|
|
|
|
|
21,019
|
(5)
|
|
|
559,105
|
|
|
|
21,019
|
|
|
|
|
|
|
|
|
38,333
|
|
|
|
76,667
|
|
|
|
|
|
|
|
46.6500
|
|
|
|
1/29/2017
|
|
|
|
|
|
|
|
|
|
|
|
|
29,798
|
|
|
|
|
|
|
|
|
36,666
|
|
|
|
18,334
|
|
|
|
|
|
|
|
55.2000
|
|
|
|
1/22/2016
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
79,673
|
|
|
|
|
|
|
|
|
|
|
|
43.9300
|
|
|
|
4/25/2015
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
40,000
|
|
|
|
|
|
|
|
|
|
|
|
49.1100
|
|
|
|
12/17/2014
|
|
|
|
|
10,000
|
(6)
|
|
|
266,000
|
|
|
|
|
|
|
|
|
|
|
|
|
13,500
|
|
|
|
|
|
|
|
|
|
|
|
32.9600
|
|
|
|
12/15/2013
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,000
|
|
|
|
|
|
|
|
|
|
|
|
31.3800
|
|
|
|
12/2/2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17,000
|
|
|
|
|
|
|
|
|
|
|
|
25.1100
|
|
|
|
12/4/2011
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,500
|
|
|
|
|
|
|
|
|
|
|
|
27.0625
|
|
|
|
12/6/2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
S.L. Bruffett
|
|
|
|
|
|
|
10,000
|
(4)
|
|
|
|
|
|
|
50.3800
|
|
|
|
9/20/2018
|
|
|
|
|
7,000
|
(7)
|
|
|
186,200
|
|
|
|
|
|
|
|
|
|
K.C. Schick
|
|
|
|
|
|
|
25,678
|
|
|
|
|
|
|
|
44.0900
|
|
|
|
1/28/2018
|
|
|
|
|
6,073
|
(5)
|
|
|
161,542
|
|
|
|
6,073
|
|
|
|
|
|
|
|
|
9,333
|
|
|
|
18,667
|
|
|
|
|
|
|
|
46.6500
|
|
|
|
1/29/2017
|
|
|
|
|
|
|
|
|
|
|
|
|
8,610
|
|
|
|
|
|
|
|
|
10,666
|
|
|
|
5,334
|
|
|
|
|
|
|
|
55.2000
|
|
|
|
1/22/2016
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,500
|
|
|
|
|
|
|
|
|
|
|
|
46.7900
|
|
|
|
4/1/2015
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,000
|
|
|
|
|
|
|
|
|
|
|
|
46.0200
|
|
|
|
1/24/2015
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,600
|
|
|
|
|
|
|
|
|
|
|
|
32.9600
|
|
|
|
12/15/2013
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,000
|
|
|
|
|
|
|
|
|
|
|
|
31.3800
|
|
|
|
12/2/2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,100
|
|
|
|
|
|
|
|
|
|
|
|
25.1100
|
|
|
|
12/4/2011
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000
|
|
|
|
|
|
|
|
|
|
|
|
30.7500
|
|
|
|
12/8/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
R.L. Bianco
|
|
|
|
|
|
|
29,515
|
|
|
|
|
|
|
|
44.0900
|
|
|
|
1/28/2018
|
|
|
|
|
6,981
|
(5)
|
|
|
185,695
|
|
|
|
6,981
|
|
|
|
|
|
|
|
|
9,999
|
|
|
|
20,001
|
|
|
|
|
|
|
|
46.6500
|
|
|
|
1/29/2017
|
|
|
|
|
7,500
|
(8)
|
|
|
199,500
|
|
|
|
8,996
|
|
|
|
|
|
|
|
|
5,800
|
|
|
|
2,900
|
|
|
|
|
|
|
|
55.2000
|
|
|
|
1/22/2016
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,000
|
|
|
|
|
|
|
|
|
|
|
|
46.0200
|
|
|
|
1/24/2015
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,125
|
|
|
|
|
|
|
|
|
|
|
|
32.9600
|
|
|
|
12/15/2013
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,000
|
|
|
|
|
|
|
|
|
|
|
|
31.3800
|
|
|
|
12/2/2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
|
|
|
|
|
|
|
|
25.1100
|
|
|
|
12/4/2011
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J.G. Labrie
|
|
|
|
|
|
|
31,651
|
|
|
|
|
|
|
|
44.0900
|
|
|
|
1/28/2018
|
|
|
|
|
7,486
|
(5)
|
|
|
199,128
|
|
|
|
7,486
|
|
|
|
|
|
|
|
|
9,999
|
|
|
|
20,001
|
|
|
|
|
|
|
|
46.6500
|
|
|
|
1/29/2017
|
|
|
|
|
7,500
|
(8)
|
|
|
199,500
|
|
|
|
8,396
|
|
|
|
|
|
|
|
|
5,800
|
|
|
|
2,900
|
|
|
|
|
|
|
|
55.2000
|
|
|
|
1/22/2016
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,000
|
|
|
|
|
|
|
|
|
|
|
|
46.0200
|
|
|
|
1/24/2015
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,125
|
|
|
|
|
|
|
|
|
|
|
|
32.9600
|
|
|
|
12/15/2013
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,000
|
|
|
|
|
|
|
|
|
|
|
|
31.3800
|
|
|
|
12/2/2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,300
|
|
|
|
|
|
|
|
|
|
|
|
25.1100
|
|
|
|
12/4/2011
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
H.J. Schmidt
|
|
|
|
|
|
|
28,861
|
|
|
|
|
|
|
|
44.0900
|
|
|
|
1/28/2018
|
|
|
|
|
6,826
|
(5)
|
|
|
181,572
|
|
|
|
6,826
|
|
|
|
|
|
|
|
|
(1)
|
|
Unless otherwise noted, options
vest over a period of three years as follows: one-third of the
option vests each year on January 1 following the date of grant.
|
|
(2)
|
|
Based on the closing price on
December 31, 2008 ($26.60 per share).
|
|
(3)
|
|
Performance Share Plan Units
granted on January 28, 2008 will vest only upon achievement
of specified performance criteria (see 2008 Compensation
of Named Executives in the Compensation Discussion and
Analysis above). As noted in the Compensation Discussion and
Analysis, the performance criteria was based on earnings per
share for calendar year 2008, and no shares will vest at the end
of the
2008-2010
cycle.
|
|
(4)
|
|
Total option grant vests over three
year as follows: one-third of the option vests annually
beginning September 20, 2009.
|
50
|
|
|
(5)
|
|
Restricted shares granted
January 28, 2008 vest on January 28, 2011.
|
|
(6)
|
|
Restricted shares granted
December 17, 2004 vest one-third per year beginning
January 1, 2007. The shares shown will vest January 1,
2009.
|
|
(7)
|
|
Restricted shares granted
September 20, 2008 vest on September 20, 2011.
|
|
(8)
|
|
Restricted shares granted
January 29, 2007 vest on January 29, 2010.
|
VI. 2008
OPTION EXERCISES AND STOCK VESTED
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
|
Stock Awards
|
|
|
|
Number of Shares
|
|
|
|
|
|
Number of Shares
|
|
|
|
|
|
|
Acquired on
|
|
|
Value Realized on
|
|
|
Acquired on Vesting
|
|
|
Value Realized on
|
|
Name
|
|
Exercise (#)
|
|
|
Exercise($)
|
|
|
(#)
|
|
|
Vesting($)(2)
|
|
|
D.W. Stotlar(1)
|
|
|
|
|
|
|
|
|
|
|
17,897
|
|
|
|
776,451
|
|
S.L. Bruffett
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
K.C. Schick
|
|
|
2,000
|
|
|
|
15,535
|
|
|
|
|
|
|
|
|
|
R.L. Bianco
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J.G. Labrie
|
|
|
1,250
|
|
|
|
6,947
|
|
|
|
|
|
|
|
|
|
H.J. Schmidt
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
10,000 shares of restricted stock vested on January 1,
2008 at $41.54 (the closing price on December 31, 2007).
The grant of these restricted shares was made on
December 17, 2004, and provided for time-based vesting over
three years of all shares beginning on January 1, 2007. In
addition, 7,897 shares of restricted stock vested on
April 25, 2008 at $45.72 (the closing price on
April 25, 2008). These shares are part of a restricted
stock award of 23,690 shares made on April 25, 2005,
which vested in three annual installments beginning
April 25, 2006.
|
|
(2)
|
Dividends on restricted shares are paid currently and are
discussed in the Summary Compensation Table above.
|
VII. 2008
PENSION BENEFITS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of
|
|
Present
|
|
Payments
|
|
|
|
|
Years
|
|
Value of
|
|
During
|
|
|
|
|
Credited
|
|
Accumulated
|
|
Last Fiscal
|
|
|
|
|
Service
|
|
Benefit
|
|
Year
|
Name
|
|
Plan Name
|
|
(#)(1)
|
|
($)(2)
|
|
($)(3)
|
|
D.W. Stotlar
|
|
|
Con-way Pension Plan
|
|
|
|
21.0000
|
|
|
|
601,277
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
2,021,606
|
|
|
|
|
|
S.L. Bruffett
|
|
|
Con-way Pension Plan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
|
|
|
|
|
|
K.C. Schick
|
|
|
Con-way Pension Plan
|
|
|
|
23.0000
|
|
|
|
855,145
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
996,448
|
|
|
|
|
|
R.L. Bianco
|
|
|
Con-way Pension Plan
|
|
|
|
17.0833
|
|
|
|
335,689
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
497,175
|
|
|
|
|
|
J.G. Labrie
|
|
|
Con-way Pension Plan
|
|
|
|
16.0833
|
|
|
|
280,809
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
365,974
|
|
|
|
|
|
H.J. Schmidt
|
|
|
Con-way Pension Plan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Excess Retirement Plans
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
Years of credited service are through December 31, 2006.
Effective January 1, 2007, credited service ceased to
accrue for all participants under the Con-way Pension Plan and
the Con-way Supplemental Excess Retirement Plans.
|
51
|
|
|
Messrs. Bruffett and Schmidt,
who joined the Company after the Pension Plan was closed to new
entrants, do not participate in the plans.
|
|
|
(2)
|
Actuarial present value of accumulated plan benefit based on
current compensation and computed as of December 31, 2008.
Assumptions include retirement at earliest retirement age with
an unreduced benefit; FAS disclosure rate of 6.10%; and the
current RP 2000 mortality table. Earliest retirement ages at
which the Named Executives are entitled to receive an unreduced
benefit are as follows: age 55 for Messrs. Stotlar and
Labrie; age 58 and 3 months for Mr. Schick; and
age 55 and 2 months for Mr. Bianco.
|
|
(3)
|
Plan participants are not entitled to receive benefit payments
while still employed by the Company.
|
The Company maintains the following qualified and non-qualified
pension plans:
|
|
|
|
|
the Con-way Pension Plan, a tax-qualified defined benefit
pension plan; and
|
|
|
|
the Con-way Supplemental Excess Retirement Plan and the Con-way
2005 Supplemental Excess Retirement Plan, each a nonqualified
excess benefit plan.
|
Monthly retirement benefits under the Pension Plan are
calculated by multiplying years of credited service by an amount
equal to:
1.1% of the average final monthly compensation plus
0.3% of the average final monthly compensation in excess of
Covered Compensation.
In addition, after an employee has completed 35 years of
service, benefits for additional credited service earned are
calculated based on 1.4% of the average final monthly
compensation.
Covered Compensation is the average of the taxable
wage base under Section 230 of the Social Security Act for
each of the 35 years ending with the earlier of 2016 or the
year in which the participant attains Social Security retirement
age.
Credited service only takes into account years and months of
credited service earned through December 31, 2006, when the
pension plan was closed to new entrants. Average final
compensation only takes into account eligible compensation paid
through April 30, 2009.
The monthly retirement benefit determined using the formula
above is for a life annuity for the life of the participant with
full monthly payments continued to a designated beneficiary for
the remainder of the first 60 monthly payments if the
participant dies before 60 monthly payments have been made.
Participants may choose other forms of payment, but regardless
of the form chosen, the value of the retirement benefit is the
actuarial equivalent of the form of payment described in the
preceding sentence.
Employees who were plan participants as of December 31,
1989 have their pension benefits calculated using the greater of
the current pension formula shown above, or the formula that was
in effect as of December 31, 1989. This prior pension
formula applies to Messrs. Stotlar and Schick.
The age 65 monthly benefit determined under the prior
pension formula equals 2% of average final monthly compensation
for credited service through December 31, 1987, plus 1.5%
of average final monthly compensation for credited service after
January 1, 1988 through December 31, 2006. This amount
is then reduced by a Social Security Offset (which takes into
account the participants Social Security benefit and years
of Social Security participation), and further reduced if the
participant did not elect to transfer their Common Stock Fund
shares to the pension plan.
Plan participants who meet certain eligibility criteria may
elect to retire
and/or begin
receiving benefits prior to age 65. The plan provides early
retirement subsidies to plan participants under certain
circumstances. For example, participants whose combined age and
years of service equals or exceeds 85, and participants who have
reached age 62 and have at least 20 years of service,
are eligible to retire early with an unreduced retirement
benefit.
Federal tax law limits the benefits available under defined
benefit pension plans such as the Con-way Pension Plan. In
addition, benefits do not accrue under the Pension Plan on
compensation deferred
52
under the Companys deferred compensation plan. All
participants in the Con-way Pension Plan as of December 31,
2006 who are affected by the federal tax law limits described
above also participate in the supplemental retirement plans.
Under those plans, a participant is entitled to receive
retirement benefits determined in accordance with the Pension
Plan benefits formula described above, offset by all benefits
that the participant is entitled to receive under the Pension
Plan (which reflect the federal tax law limits).
VIII. 2008
NONQUALIFIED DEFERRED COMPENSATION
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate
|
|
Aggregate
|
|
|
Executive
|
|
Registrant
|
|
Aggregate
|
|
Withdrawals/
|
|
Balance
|
|
|
Contributions in
|
|
Contributions in
|
|
Earnings
|
|
Distributions
|
|
at December 31,
|
Name
|
|
2008 ($)(1)
|
|
2008 ($)(2)
|
|
in 2008 ($)(3)
|
|
($)(4)
|
|
2008 ($)(5)
|
|
D.W. Stotlar
|
|
|
218,846
|
|
|
|
69,571
|
|
|
|
(210,872
|
)
|
|
|
|
|
|
|
1,043,383
|
|
S.L. Bruffett
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
K.C. Schick
|
|
|
|
|
|
|
25,085
|
|
|
|
(1,980
|
)
|
|
|
(72,352
|
)
|
|
|
183,931
|
|
R.L. Bianco, Jr.
|
|
|
51,166
|
|
|
|
31,012
|
|
|
|
(16,729
|
)
|
|
|
(27,935
|
)
|
|
|
359,774
|
|
J.G. Labrie
|
|
|
|
|
|
|
27,339
|
|
|
|
(54,024
|
)
|
|
|
|
|
|
|
114,854
|
|
H.J. Schmidt
|
|
|
|
|
|
|
15,427
|
|
|
|
(1,309
|
)
|
|
|
|
|
|
|
14,118
|
|
|
|
(1)
|
Amounts shown in column are the portion of the 2007 incentive
compensation awards or the portion of the
2005-2007
Value Management Plan awards that were deferred in 2008.
|
|
(2)
|
The amounts shown in this column are credits to the
non-qualified Supplemental Retirement Savings Plan
(SRSP), which provides company contributions in
excess of those that can be made to the qualified 401(k) plan,
due to IRS limits on compensation. Amounts shown include the
fourth quarter 2008 company contribution posted to accounts
on January 7, 2009. More information about the SRSP is
provided below.
|
|
(3)
|
For Mr. Schick, reflects amounts credited quarterly to
deferred compensation account balances based on the Bank of
America prime rate as of the first day of that quarter (the
rates for each of the four quarters were 7.25%, 5.25%, 5.00%,
and 5.00%, respectively). For Messrs. Stotlar and Labrie,
reflects a combination of the change in value of Phantom Stock
Units (PSUs), dividend equivalents on PSUs, and
amounts credited to the non-PSU portion of deferred compensation
account balances at the Bank of America prime rate.
|
|
|
For Messrs Stotlar and Bianco, reflects amounts credited
quarterly to deferred compensation account balances based on the
Bank of America prime rate for that quarter (for pre-2007
deferrals) and increase or decrease in value of investment funds
selected by the executive from a list of mutual funds (for 2007
and 2008 deferrals). For all Named Executives, reflects amounts
credited quarterly to Supplemental Retirement Savings Plan
account balances based on increase or decrease in value of
investment funds selected by the Named Executive from a list of
mutual funds.
|
|
(4)
|
Reflects amounts deferred in 2001 for Mr. Schick and 2003
for Mr. Bianco as to which Named Executives elected a 2008
pre-retirement distribution at the time of deferral.
|
|
(5)
|
Includes 13,660 PSUs for Mr. Stotlar and 2,974 PSUs for
Mr. Labrie, valued at $26.60, the closing price of the
Companys common stock on December 31, 2008. Amounts
shown include $771,399, $92,894, $186,916 and $69,237 in total
deferrals that have been reported as compensation in prior
years Summary Compensation Tables for
Messrs. Stotlar, Schick, Bianco and Labrie, respectively.
|
The table above reflects contributions, earnings and withdrawals
for the Named Executives under the Companys deferred
compensation plans and its Supplemental Retirement Savings Plan.
Deferred
Compensation Plans
The Company maintains a deferred compensation program for
eligible highly compensated employees. Only employees at
director level and above with annual base salaries of at least
$125,000 are eligible to participate. Each year the Compensation
Committee approves the list of employees who meet the
eligibility criteria.
A participant in the Companys deferred compensation
program may elect to defer base salary, annual performance bonus
and/or Value
Management Plan awards. For each type of compensation
53
deferred, the participant cannot elect to defer less than $2,000
or more than 90%. The Company does not contribute to the
deferred compensation plan on behalf of participants.
Deferred compensation account balances for years prior to 2007
are credited with returns based on the Bank of America Prime
Rate, unless the participant elects (i) to have some or all
of the account balances fluctuate based on the performance of
one or more investment funds selected by the participant from a
specified group of available funds or (ii) to convert some
or all of the account balances into phantom stock units as
described below. The Bank of America prime rate is adjusted
quarterly. The Compensation Committee in its discretion may
select a fixed rate of return other than the Bank of America
prime rate to apply to pre-2007 balances in the future.
For deferrals made for plan years after 2006, participants must
select one or more funds from a specified group of available
funds. Each participants account balance for that plan
year (excluding any portion converted into phantom stock units)
will fluctuate based on the performance of the funds selected by
the participant. A participant may change from one investment
fund to another at any time.
Once each year, participants may elect to convert all or a part
of their deferred compensation account balances into
phantom stock units. Elections made to convert into
phantom stock units are irrevocable, so executives maintain
their investments in the phantom stock units until they leave
the Company at retirement or upon termination of employment.
These elections are made in January with the actual conversion
taking place on February 1. However, if the Companys
General Counsel determines that the blackout period for trading
in Company securities is in effect on February 1, then the
elections are null and void. Each participant who makes the
election is credited with a number of phantom stock units
determined by dividing the amount converted by the closing price
of the Companys common stock on February 1. All
phantom stock units are credited with a return based on the
performance of the Companys common stock, including
dividends paid on the common stock.
A participant may elect to defer compensation for a specified
period of time (but not less than 5 years) or until
retirement. A participant who defers compensation until
retirement may elect to receive his or her account balance in a
lump sum at retirement or in quarterly installments over a
period of 5 or 10 years. A participant may also elect
between a lump sum and installments if the participants
employment is terminated before retirement. However, regardless
of any such election, if a participants employment is
terminated within one year after a change in control, the
account balance is paid to the participant in a lump sum.
Con-way
Supplemental Retirement Savings Plan
Federal tax law limits the benefits available under 401(k) plans
such as the Con-way Retirement Savings Plan. The Company
established the Con-way Supplemental Retirement Savings Plan
effective January 1, 2007 to provide Company basic,
transition and matching contributions that cannot be made to the
tax-qualified Retirement Savings Plan due to these tax law
limits. All participants in the Con-way Retirement Savings Plan
who are subject to these limits or are eligible and have elected
to defer compensation are automatically enrolled in the Con-way
Supplemental Retirement Savings Plan.
Plan participants select one or more funds from a specified
group of available funds. Each participants account
balance for that plan year will fluctuate based on the
performance of the funds selected by the participant.
The Con-way deferred compensation program and Supplemental
Retirement Savings Plan are not funded plans. However, the
Company has contributed assets to a grantor trust intended to
cover the Companys liabilities under the plans. Assets
placed in the grantor trust are subject to the claims of general
creditors of the Company for amounts that the Company owes them.
54
IX. OTHER
POTENTIAL POST-EMPLOYMENT PAYMENTS
The Companys change in control program is discussed in the
Compensation Discussion and Analysis above under
Post-Employment Compensation Severance
Payments in Connection with a Change in Control. The table
below, and the accompanying footnotes, show the estimated
payments that each of the Named Executives would have been
entitled to receive had his or her employment been terminated as
of December 31, 2008 as a result of a severance
qualifying termination in connection with a change in
control not caused by the disposition of a business unit.
Executive
Benefits and Payments Upon Change in Control
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stotlar
|
|
|
Bruffett
|
|
|
Schick
|
|
|
Bianco
|
|
|
Labrie
|
|
|
Schmidt
|
|
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
Base Salary
|
|
|
2,085,096
|
|
|
|
850,096
|
|
|
|
1,071,096
|
|
|
|
1,231,152
|
|
|
|
1,320,228
|
|
|
|
1,203,852
|
|
Short-term incentive
|
|
|
2,085,096
|
|
|
|
159,394
|
|
|
|
803,322
|
|
|
|
923,364
|
|
|
|
990,171
|
|
|
|
902,889
|
|
Long-term incentive(1)
|
|
|
1,087,522
|
|
|
|
|
|
|
|
314,226
|
|
|
|
345,223
|
|
|
|
348,016
|
|
|
|
181,572
|
|
Stock Options/Restricted Stock Unvested and accelerated(2)
|
|
|
825,105
|
|
|
|
186,200
|
|
|
|
161,542
|
|
|
|
385,195
|
|
|
|
398,628
|
|
|
|
181,572
|
|
Benefits and Perquisites Continued Medical, Dental, Vision
Coverage(3)
|
|
|
40,731
|
|
|
|
21,276
|
|
|
|
40,731
|
|
|
|
40,731
|
|
|
|
37,878
|
|
|
|
28,246
|
|
Continued Life and Long-Term Disability (also includes AD&D
Coverage if employee had this voluntary benefit)(4)
|
|
|
9,450
|
|
|
|
4,215
|
|
|
|
5,049
|
|
|
|
5,606
|
|
|
|
6,571
|
|
|
|
10,708
|
|
Accrued Vacation Pay(5)
|
|
|
103,947
|
|
|
|
8,960
|
|
|
|
65,069
|
|
|
|
55,363
|
|
|
|
23,696
|
|
|
|
|
|
Outplacement Services(6)
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
10,000
|
|
280G Tax
Gross-up
|
|
|
2,034,472
|
|
|
|
|
|
|
|
|
|
|
|
1,116,156
|
|
|
|
1,076,593
|
|
|
|
|
|
Total
|
|
|
8,281,421
|
|
|
|
1,240,141
|
|
|
|
2,471,035
|
|
|
|
4,112,789
|
|
|
|
4,211,780
|
|
|
|
2,518,839
|
|
|
|
(1)
|
Equals the value (based on the closing price of $26.60 per share
of the Companys common stock on December 31,
2008) of the following number of Performance Share Plans
Units that would vest upon a change in control occurring on
December 31, 2008 under the 2007 and 2008 Performance Share
Plan Unit awards, respectively: Mr. Stotlar, 19,865.3 and
21,019.0; Mr. Schick, 5,740.0 and 6,073.0; Mr. Bianco,
5,997.3 and 6,981.0; Mr. Labrie, 5,597.3 and 7,486.0; and
Mr. Schmidt, 0 and 6,826.0. If a change in control were to
occur subsequent to December 31, 2008, none of the 2008
Performance Plan Share Units would vest because the applicable
performance criteria were not satisfied, and in the case
Messrs. Stotlar, Schick, Bianco and Labrie would be
entitled to receive only pro rata portions of their 2007
Performance Share Plan Unit awards.
|
|
(2)
|
Equals the value of shares of restricted stock that vest in each
case based on $26.60 per share, the closing price of the
Companys common stock on December 31, 2008:
Mr. Stotlar, 31,019 shares of restricted stock;
Mr. Bruffett, 7,000 shares of restricted stock;
Mr. Schick, 6,073 shares of restricted stock;
Mr. Bianco, 14,481 shares of restricted stock;
Mr. Labrie, 14,986 shares of restricted stock; and
Mr. Schmidt, 6,826 shares of restricted stock. There
were no stock options in the money as of 12/31/08.
|
|
(3)
|
Equals the estimated cost of providing continued medical, dental
and vision coverage to the Named Executive and his dependants
for three years for Messrs. Stotlar, Bruffett, Schick,
Bianco and Schmidt and two years for Mr. Bruffett.
|
|
(4)
|
Equals the estimated cost of providing continued life and
long-term disability coverage for three years for
Messrs. Stotlar, Bruffett, Schick, Bianco and Schmidt and
two years for Mr. Bruffett. Also includes the cost of
continuing employee-paid AD&D coverage for
Messrs. Stotlar, Bruffett, Labrie and Schmidt. The table
does not include the value of self-insured programs for which
the executive was not drawing benefits as of 12/31/08. There are
no incremental charges for continuing the employee-paid
supplemental life program for Mr. Stotlar and the
employee-paid long term care program for Mr. Labrie.
|
55
|
|
(5)
|
Equals payment for the accrued vacation pay, as follows:
Mr. Stotlar, 38.9 days; Mr. Bruffett,
5.5 days; Mr. Schick, 47.4 days; Mr. Bianco,
35.1 days; and Mr. Labrie, 14.0 days.
|
|
(6)
|
Equals estimated cost of outplacement services.
|
In general, a change in control occurs if:
|
|
|
|
|
25% of the Companys voting securities are acquired by an
outsider;
|
|
|
|
Members of the Board serving as of January 1, 2006 cease to
constitute a majority of Directors;
|
|
|
|
The Company merges with or is consolidated into another
company; and
|
|
|
|
The Company is liquidated or there is a disposition of more than
75% of the Companys assets.
|
A change in control also occurs if the Company disposes of a
business unit, but only as to executives employed by that
business unit (unless the transaction also constitutes a sale of
more than 75% of the Companys assets, in which case it is
a change in control as to all executives).
Each of the change in control events described above is subject
to various qualifications, exceptions and limitations, and we
refer you to the Companys 2006 Equity and Incentive Plan
for more details. The Plan is attached as Appendix B to the
Companys 2006 Proxy Statement, which can be found on the
Companys website, www.con-way.com, under the
heading Investor Relations, Annual Report, Proxy and Other
SEC Filings. You can also refer to the individual
severance agreements, which the Company entered into with each
of the Named Executives. The forms of these agreements are
attached to the Companys Report on
Form 8-K
that was filed with the SEC on December 6, 2005. This
8-K can be
found on the Companys website, www.con-way.com,
under the heading Investor Relations, Annual Report, Proxy
and Other SEC Filings.
For executives to be entitled to receive severance benefits
there must occur both a change in control and a termination of
employment, a so-called double trigger. In general,
the termination of employment must occur within a specified
period of time after the change in control occurs. For the Named
Executives and six other senior executives, the termination must
occur within two years after the change in control. For the
other approximately 50 executive officers entitled to receive
severance benefits, the termination must occur within one year
after the change in control.
A termination of employment can be actual or constructive. A
constructive termination occurs if the executive terminates his
or her employment for good reason. Good
reason is defined in the severance documents and generally
exists when an executives duties, compensation or place of
employment are changed so drastically that the executive is no
longer viewed as having the same job.
The forms of these agreements are attached to the Companys
Report on
Form 8-K
that was filed with the SEC on December 6, 2005. This
8-K can be
found on the Companys website,
www.con-way.com,
under the heading Investor Relations, Annual Report, Proxy
and Other SEC Filings.
If a change in control and termination of employment occurs,
each of the Named Executives is entitled to receive:
|
|
|
|
|
Lump Sum Payment: a lump sum severance payment
equal to three years annual base salary and target annual
performance bonus for each of the other Named Executives and two
years annual base salary and target annual performance bonus for
Mr. Bruffett;
|
|
|
|
Health and Dental Benefits: Continued health
benefits for the executive and his or her dependents for a
period of two years for Mr. Bruffett and three years for
each of the other Named Executives;
|
|
|
|
Life, Disability and Accident
Benefits: Continued life, long-term disability
and accident benefits for the executive for a period of three
years (two years for Mr. Bruffett) at no greater cost to
the executive than the cost to the executive immediately prior
to the change in control; and
|
56
|
|
|
|
|
Outplacement Services: Outplacement services
determined by the Company to be suitable to the executives
position.
|
The federal tax law imposes a 20% excise tax on
change-in-control
payments that are considered excessive (so-called excess
parachute payments). In general, the excise tax applies if
the
change-in-control
payments equal or exceed three times the average of the
executives compensation during the five calendar years
before the year in which the change in control occurs. The
Companys individual severance agreements provide for
executives to receive a tax
gross-up
so that the executive receives not only the severance benefits
called for in the severance agreements but also an additional
amount to place the executive in the same position as if the
excise tax did not apply. Currently the Named Executives and six
other senior executives have individual severance agreements and
are eligible to receive the tax
gross-up.
As described in the Compensation Discussion and Analysis, under
Severance Payments; Contingent Payments and Benefits
Available in Connection with a
Change-in-Control,
in 2008 the Board of Directors approved certain changes to the
executive severance program, to be implemented on or prior to
the December 31, 2009 expiration of the existing executive
severance agreements.
In addition to the benefits described above that are available
under the severance agreements and severance plans, the
Companys equity and incentive plan and award agreements
also provide for early vesting of long-term incentive
compensation awards (see Severance Payments; Contingent
Payments and Benefits in Connection with a Change in
Control in the Compensation Discussion and Analysis
above). Also, upon a termination of employment in connection
with a change in control occurring on December 31, 2008,
each of the Named Executives would also be entitled to receive
his 2008 annual performance bonus and synergy award, since the
performance periods applicable to those awards would have been
completed.
In the case of any termination of employment (whether voluntary,
involuntary not for cause, involuntary for cause, or upon death,
disability or a change in control, and whether or not on
December 31, 2008), each of the Named Executives would be
entitled to: (i) his or her deferred compensation account
balance shown in the 2008 Nonqualified Deferred Compensation
Table shown above, to be payable as provided in the distribution
elections made by the Named Executive or, notwithstanding those
elections, in a lump sum if his or her employment is terminated
within one year following certain change in control
transactions; and (ii) his accrued pension benefit shown in
the 2008 Pension Benefits table, to be payable in accordance
with the terms of the Con-way Pension Plan and Supplemental
Excess Retirement Plans. As an employee who had attained
age 55 and at least 10 years of service as of
December 31, 2008, Mr. Schick would have been eligible
to begin receiving monthly benefit payments under the Con-way
Pension Plan and under the Con-way Supplemental Excess
Retirement Plans starting on January 1, 2009.
As discussed under Involuntary Not-for-Cause
Termination the Company may, in its discretion, enter into
a severance agreement with an executive who is being
involuntarily terminated other than for cause. However, since
the terms of these agreements vary, and are subject to approval
by the Chief Executive Officer (or, if the severance agreement
is with the Chief Executive Officer or a Senior Vice President,
by the Board of Directors), we are unable to disclose the
payments, if any, that might be received by a departing Named
Executive.
COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
Members of the Compensation Committee are all independent
directors of the Company and have no other relationships with
the Company and its subsidiaries.
57
AUDIT COMMITTEE
REPORT
In connection with its review of the audited financial
statements of the Company for the fiscal year ended
December 31, 2008, the Audit Committee reviewed and
discussed the audited financial statements with management, and
discussed with KPMG LLP, the Companys independent
auditors, the matters required to be discussed by the statement
on Accounting Standards No. 61, as amended (AICPA,
Professional Standards, Vol. I, AU 380), as adopted
by the Public Company Accounting Oversight Board in
Rule 3200T. In addition, the Audit Committee received the
written disclosures and the letter from KPMG LLP required by
applicable requirements of the Public Company Accounting
Oversight Board regarding KPMG LLPs communications with
the Audit Committee concerning independence, and discussed with
KPMG LLP their independence from the Company.
Based on the review and discussions referred to above, the Audit
Committee recommended to the Board of Directors that the audited
financial statements be included in the Companys Annual
Report on
Form 10-K
for its fiscal year ended December 31, 2008, for filing
with the Securities and Exchange Commission.
THE AUDIT
COMMITTEE
|
|
|
|
|
|
John C. Pope, Chairman
|
|
Margaret G. Gill
|
John J. Anton
|
|
William R. Corbin
|
PRINCIPAL
SHAREHOLDERS
According to information furnished to the Company as of
February 17, 2009, the only persons known to the Company to
own beneficially an interest in excess of 5% of the shares of
Common Stock are set forth below. Such information is as
reported in the most recent Schedule 13G filed by each such
person with the Securities and Exchange Commission.
|
|
|
|
|
|
|
|
|
|
|
Amount and
|
|
|
|
|
|
|
Nature of
|
|
|
Percent of
|
|
Name and Address
|
|
Beneficial Ownership
|
|
|
Class
|
|
|
FMR LLC
|
|
|
6,776,555 Common
|
(1)
|
|
|
14.8%
|
|
82 Devonshire Street
Boston, MA 02109
|
|
|
|
|
|
|
|
|
Artisan Partners Limited Partnership
|
|
|
3,976,900 Common
|
(2)
|
|
|
8.7%
|
|
875 East Wisconsin Avenue, Suite 800
Milwaukee, WI 53202
|
|
|
|
|
|
|
|
|
Sasco Capital, Inc.
|
|
|
2,533,750 Common
|
(3)
|
|
|
5.5%
|
|
10 Sasco Hill Road
Fairfield, CT 06824
|
|
|
|
|
|
|
|
|
Barclays Global Investors, NA
|
|
|
2,351,878 Common
|
(4)
|
|
|
5.3%
|
|
40 Howard Street
San Francisco, CA 94105
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
|
FMR LLC, and its direct and
indirect subsidiaries have, in the aggregate, sole voting power
over 472,560 shares, shared voting power over
0 shares, sole dispositive power over 6,776,666 shares
and shared dispositive power over 0 shares.
|
|
(2)
|
|
Artisan Partners Limited
Partnership and its affiliates Artisan Investment Corporation.,
ZFIC, inc., Andrew A. Ziegler, Carlene M. Ziegler and Artisan
Funds, Inc., have, in the aggregate, sole voting power over
0 shares, shared voting power over 3,799,400 shares,
sole dispositive power over 0 shares and shared dispositive
power over 3,976,900 shares.
|
|
(3)
|
|
Sasco Capital, Inc. has sole voting
power over 1,081,850 shares, shared voting power over
0 shares, sole dispositive power over 2,533,750 shares
and shared dispositive power over 0 shares.
|
58
|
|
|
(4)
|
|
Barclays Global Investors NA and
its affiliates Barclays Global Fund Advisors, Barclays Global
Investors, Ltd., Barclays Global Investors Japan Limited,
Barclays Global Investors Canada Ltd., and Barclays Global
Investors Australia Limited have, in the aggregate, sole voting
power over 1,868,636 shares, shared voting power over
0 shares, sole dispositive power over 2,351,878 shares
and shared dispositive power over 0 shares.
|
COMPLIANCE WITH
SECTION 16 OF THE EXCHANGE ACT
The Company believes that, during 2008, its executive officers
and directors have complied with all filing requirements under
Section 16 of the Securities Exchange Act of 1934, as
amended (the Exchange Act).
CONFIDENTIAL
VOTING
Under the confidential voting policy adopted by the Board of
Directors, all proxies, ballots, and voting materials that
identify the votes of specific shareholders will be kept
confidential from the Company except as may be required by law
or to assist in the pursuit or defense of claims or judicial
actions and except in the event of a contested proxy
solicitation. In addition, comments written on proxies, ballots,
or other voting materials, together with the name and address of
the commenting shareholder, will be made available to the
Company without reference to the vote of the shareholder, except
where such vote is included in the comment or disclosure is
necessary to understand the comment. Certain vote tabulation
information may also be made available to the Company, provided
that the Company is unable to determine how any particular
shareholder voted.
Access to proxies, ballots, and other shareholder voting records
will be limited to inspectors of election who are not employees
of the Company and to certain Company employees and agents
engaged in the receipt, count, and tabulation of proxies.
SUBMISSION OF
SHAREHOLDER PROPOSALS
Shareholder proposals intended for inclusion in the next
years proxy statement pursuant to
Rule 14a-8
under the Exchange Act must be directed to the Corporate
Secretary, Con-way Inc., at 2855 Campus Drive, Suite 300,
San Mateo, California 94403, and must be received by
December [15], 2009. In order for proposals of shareholders made
outside of
Rule 14a-8
under the Exchange Act to be considered timely
within the meaning of
Rule 14a-4(c)
under the Exchange Act, such proposals must be received by the
Corporate Secretary at the above address by February 18,
2010. The Companys Bylaws require that proposals of
shareholders made outside of
Rule 14a-8
under the Exchange Act must be submitted, in accordance with the
requirements of the Bylaws, not later than February 18,
2010 and not earlier than January 19, 2010.
OTHER
MATTERS
The Company will furnish to interested shareholders, free of
charge, a copy of its 2008 Annual Report on
Form 10-K
filed with the Securities and Exchange Commission. The report
will be available for mailing after [April 15], 2009. Please
direct your written request to the Corporate Secretary, Con-way
Inc., 2855 Campus Drive, Suite 300, San Mateo,
California 94403.
Your Board knows of no other matters to be presented at the
meeting. If any other matters come before the meeting, it is the
intention of the proxy holders to vote on such matters in
accordance with their best judgment.
The expense of proxy solicitation will be borne by the Company.
The solicitation is being made by mail and may also be made by
telephone, telegraph, facsimile, or personally by directors,
officers, and regular employees of the Company who will receive
no extra compensation for their services. In addition, the
Company has engaged the services of Innisfree M&A
Incorporated, New York, New York, to assist in
59
the solicitation of proxies for a fee of $10,000, plus expenses.
The Company will reimburse banks, brokerage firms and other
custodians, nominees, and fiduciaries for reasonable expenses
incurred by them in sending proxy material to beneficial owners
of the Companys voting stock.
IT IS IMPORTANT THAT YOUR SHARES BE REPRESENTED AND VOTED AT
THE MEETING. PLEASE SIGN, DATE AND RETURN THE ACCOMPANYING WHITE
PROXY CARD AS SOON AS POSSIBLE WHETHER OR NOT YOU PLAN TO ATTEND
THE MEETING.
BY ORDER OF THE BOARD OF DIRECTORS
JENNIFER W. PILEGGI
Secretary
April , 2009
60
APPENDIX A
Proposed
Amendments to Paragraph B, Article ELEVENTH of the
Certificate of Incorporation
Article ELEVENTH
B. The number of directors shall be determined by the Board
of Directors or the stockholders, provided, however, that the
number thereof shall never be less than twelve
[seven] nor greater than
fifteen.[eleven.] A director need not be
a stockholder. The [Board of Directors shall not be
classified. From and after the 2009 annual meeting of
Stockholders, the] directors shall be divided into
three classes, designated Class I, Class II, and
Class III, as nearly equal in number as the then total
number of directors permits. At the 1985 annual meeting of
stockholders, Class I directors shall be elected for a
one-year term, Class II directors for a two-year term and
Class III directors for a three-year term. At each
succeeding annual meeting of stockholders beginning in 1986,
successors to the class of directors whose term expires at that
annual meeting shall be elected for a three-year term. If the
number of directors is changed, any increase or decrease shall
be apportioned among the classes so as to maintain the number of
directors in each class as nearly equal as possible, and any
additional directors of any class elected to fill a vacancy
resulting from an increase in such class shall hold office for a
term that shall coincide with the remaining term of that class,
but in no case will a decrease in the number of directors
shorten the term of any incumbent director. [elected
at each annual meeting of stockholders for a one-year term
expiring at the next annual meeting of stockholders; provided
that the term of any director elected prior to the 2009 annual
meeting of stockholders shall be unaffected.] A director
shall hold office until the annual meeting for the year
in which his term expires [the next annual meeting
of stockholders] and until his successor shall be elected
and shall qualify, subject, however, to prior death,
resignation, retirement, disqualification or removal from
office. Any vacancy on the Board of Directors, including any
vacancy that results from an increase in the number of directors
may be filled by a majority of the Board of Directors then in
office, although less than a quorum, or by a sole remaining
director. Any director elected to fill a vacancy shall
have the same remaining term as that of his
predecessor. [hold office until the next annual
meeting of stockholders.]
Notwithstanding the foregoing, whenever the holders of any one
or more classes or series of Preferred Stock issued by the
corporation shall have the right, voting separately by class or
series, to elect directors at an annual or special meeting of
stockholders, the election, term of office, filling of vacancies
and other features of such directorships shall be governed by
the terms of this Certificate of Incorporation applicable
thereto, and such directors so elected shall not be
divided into classes pursuant to this Article unless expressly
provided by such terms.
A-1
APPENDIX B
Proposed
Amendments to Article III, Section 2 of the
Bylaws
Article III
SECTION 2. Number, Qualifications and Classification.
(a) A majority of the directors holding office may by
resolution increase or decrease the number of directors,
provided, however, that the number thereof shall never be less
than twelve [seven] nor greater
thanfifteen. [eleven.] A director need
not be a stockholder. The [Board of Directors shall not be
classified. From and after the 2009 annual meeting of
Stockholders, the] directors shall be divided into
three classes, designated Class I, Class II, and
Class III, as nearly equal in number as the then total
number of directors permits. At the 1985 annual meeting of
stockholders, Class I directors shall be elected for a
one-year term, Class II directors for a two-year term and
Class III directors for a three-year term. At each
succeeding annual meeting of stockholders beginning in 1986,
successors to the class of directors whose term expires at that
annual meeting shall be elected for a three-year term. If the
number of directors is changed, any increase or decrease shall
be apportioned among the classes so as to maintain the number of
directors in each class as nearly equal as possible, and any
additional directors of any class elected to fill a vacancy
resulting from an increase in such class shall hold office for a
term that shall coincide with the remaining term of that class,
but in no case will a decrease in the number of directors
shorten the term of any incumbent director. [elected
at each annual meeting of stockholders for a one-year term
expiring at the next annual meeting of stockholders; provided
that the term of any director elected prior to the 2009 annual
meeting of stockholders shall be unaffected.] A director
shall hold office until the annual meeting for the year
in which his term expires [the next annual meeting
of stockholders] and until his successor shall be elected
and shall qualify, subject, however, to prior death,
resignation, retirement, disqualification or removal from
office. Any vacancy on the Board of Directors, including any
vacancy that results from an increase in the number of directors
may be filled by a majority of the Board of Directors then in
office, although less than a quorum, or by a sole remaining
director. Any director elected to fill a vacancy shall
have the same remaining term as that of his
predecessor. [hold office until the next annual
meeting of stockholders.]
(b) Notwithstanding the foregoing, whenever the holders of
any one or more classes or series of Preferred Stock issued by
the Corporation shall have the right, voting separately by class
or series, to elect directors at an annual or special meeting of
stockholders, the election, term of office, filling of vacancies
and other features of such directorships shall be governed by
the terms of the Certificate of Incorporation applicable
thereto, and such directors so elected shall not be
divided into classes pursuant to these Bylaws unless expressly
provided by such terms.
B-1
Appendix C
List of Companies
in General Industry Database
|
|
|
|
|
|
|
ACCO Brands Corporation
|
|
Donaldson Company, Inc.
|
|
Longs Drug Stores, Inc.
|
|
Schneider National, Inc.
|
AGL Resources Inc.
|
|
DSW Inc.
|
|
Martin Marietta Materials, Inc.
|
|
Schreiber Foods Inc.
|
Alberto-Culver Company
|
|
DTE Energy Company
|
|
Mastercard Inc.
|
|
Science Applications International Corporation
|
Allegheny Energy, Inc.
|
|
Dynegy Inc.
|
|
McCormick & Company, Inc.
|
|
The Scotts Miracle-Gro Company
|
Allergan, Inc.
|
|
Eastman Chemical Company
|
|
McDermott International Inc.
|
|
The Shaw Group
|
ALLTEL Corporation
|
|
Ecolab Inc.
|
|
McGraw-Hill Companies
|
|
The Sherwin-Williams Company
|
Ameren Corporation
|
|
Eddie Bauer, Inc
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MGM Mirage
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Smith International Inc.
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American Commercial Lines
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Edwards Lifesciences LLC
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Molson Coors Brewing Company
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Smurfit-Stone Container Corporation
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American Greetings Corporation
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El Paso Corporation
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Nabors Industries Ltd.
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Solutia Inc.
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AMSTED Industries Incorporated
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Emcor Group, Inc.
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Nalco Company
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Sonoco Products Company
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Andersen Corporation
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Energizer Holdings, Inc.
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National Oilwell Varco Inc.
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Starbucks Corporation
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AnnTaylor Stores Corporation
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Equifax Inc.
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NCR Corporation
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Starwood Hotels & Resorts Worldwide, Inc.
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Armstrong World Industries, Inc.
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Federal Signal
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Newell Rubbermaid Inc.
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Steelcase Inc.
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ArvinMeritor, Inc.
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Federal-Mogul Corporation
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Noble Corp
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Tenet Healthcare Corporation
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Ash Grove Cement Company
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Fleetwood Enterprises, Inc.
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Noble Energy, Inc.
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Terex Corporation
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AutoZone, Inc.
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Flowserve Corporation
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Nordstrom
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Thomas & Betts Corporation
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Avis Budget Group
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Fortune Brands, Inc.
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Oceaneering International
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Tidewater Inc.
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Ball Corporation
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Foster Wheeler Corporation
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OfficeMax Incorporated
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The Timberland Company
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Battelle Memorial Institute
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GATX Corporation
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Olin Corporation
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Trane Inc.
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Bausch & Lomb Incorporated
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Gerdau Ameristeel Corporation
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Packaging Corporation of America
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Transocean Inc.
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Belk, Inc.
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Global Crossing Ltd.
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Pactiv Corporation
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TriMas Corporation
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Big Lots, Inc.
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Global Payments Inc.
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Papa Johns International
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Tupperware Corporation
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Blockbuster Inc.
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Goodrich Corporation
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Perini Corporation
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United Space Alliance
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BorgWarner Inc.
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H. B. Fuller Company
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PETsMART
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United Stationers Inc.
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Brady Corporation
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Hallmark Cards, Inc.
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Pier 1 Imports, Inc.
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URS Corp
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Brightpoint, Inc.
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Hanesbrands, Inc.
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Pinnacle West Capital Corporation
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USG Corporation
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Brinker International, Inc.
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Harley-Davidson Motor Company Inc.
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Pioneer Natural Resources Company
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UST Inc.
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Brown Shoe Company, Inc.
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Herman Miller, Inc.
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Pitney Bowes, Inc.
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Valmont Industries, Inc.
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Brunswick Corporation
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The Hershey Company
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Polaris Industries Inc.
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The Valspar Corporation
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Burger King Holdings, Inc.
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Hormel Foods Corporation
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Portland General Electric Company
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Valves & Measurement
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Cameron International Corporation
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Idearc Media
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PPL Corporation
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Vulcan Materials Company
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Campbell Soup Company
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Jacobs Engineering Group Inc.
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Praxair, Inc.
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W. L. Gore & Associates, Inc.
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Catalent Pharma Solutions, Inc.
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JohnsonDiversey
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Progress Energy, Inc.
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W. R. Grace & Co.
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CenterPoint Energy
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Jones Lang LaSalle
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Qualcomm Inc.
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Waters Corporation
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Chicago Bridge and Iron Company
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Joy Global Inc.
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Quanta Services, Inc.
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Weatherford International Ltd.
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Church & Dwight Company, Inc.
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Kaman Corporation
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Reynolds American Inc.
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WGL Holdings Inc
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Cleco Corporation
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KBR, Inc.
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Rockwell Automation
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Windstream Communications
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Cleveland-Cliffs Inc
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Kennametal Inc.
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Rockwell Collins
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Wm. Wrigley Jr. Company
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The Clorox Company
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Kinder Morgan Inc.
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Rohm and Haas Company
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Woodward Governor Company
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CMS Energy Corporation
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L.L. Bean Incorporated
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Ross Stores, Inc.
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Worthington Industries, Inc.
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Cooper Industries, Inc.
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Land O Lakes
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Ryder System, Inc.
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Wyndham Worldwide Corporation
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Curtiss-Wright Corporation
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Leggett & Platt Inc.
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S.C. Johnson & Son, Inc.
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Darden Restaurants, Inc.
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Lennox International Inc.
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Sauer-Danfoss Inc.
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Del Monte Foods Company
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Levi Strauss & Co.
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SCANA Corporation
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C-1
PRELIMINARY COPY SUBJECT TO COMPLETION
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Please mark |
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your votes as |
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indicated in |
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this example |
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The Board of
Directors recommends a vote FOR the election of directors below. |
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The Board of Directors recommends a vote FOR item 2 below. |
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FOR |
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AGAINST |
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ABSTAIN |
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WITHHOLD |
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FOR EXCEPT WITHHOLD FROM THE FOLLOWING |
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2. Amendments relating to Board declassification |
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1. |
Election of three Class III directors. |
FOR ALL |
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FOR ALL |
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NOMINEE(S) |
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Nominees: 01-William R. Corbin 02-Robert Jaunich II |
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The Board of
Directors recommends a vote FOR item 3 below. |
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FOR |
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ABSTAIN |
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3. Amendments relating to Board size |
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03-W. Keith Kennedy, Jr. |
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(Instructions: To withhold authority to vote for any individual nominee,
mark the FOR, EXCEPT WITHHOLD FROM THE FOLLOWING NOMINEE(S) box and write
that nominees name on the following blank line.) |
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The
Board of Directors recommends a vote FOR item 4 below. |
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FOR |
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Exception |
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4. Ratify appointment of Independent Auditors |
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The proxies are hereby authorized to vote in their
discretion upon such other matters as may properly
come before the meeting and any adjournments or
postponements thereof. |
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Mark Here for Address Change or Comments
SEE REVERSE |
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Note: Please sign exactly as your
name appears hereon. Joint owners should each sign. When signing as an attorney, executor, administrator, trustee or guardian, please give full title as such.
5
FOLD AND DETACH HERE5
00000
CON-WAY INC.
This Proxy is Solicited on Behalf of the Board of Directors of Con-way Inc.
The undersigned appoints J.C. POPE, W.J. SCHROEDER and C.C. WHITE and each of them, the proxies of
the undersigned, with full power of substitution, to vote the stock of Con-way Inc., which the
undersigned may be entitled to vote at the Annual Meeting of Shareholders to be held on Tuesday,
May 19, 2009 at 9 a.m. local time at the Doubletree Hotel, 835 Airport Boulevard, Burlingame,
California, and at any adjournments or postponements thereof. The proxies are authorized to vote
in their discretion upon such other business as may properly come before the meeting and any and
all adjournments or postponements thereof.
You are encouraged to specify your choices by marking the appropriate boxes, SEE REVERSE SIDE, but
you need not mark any boxes if you wish to vote in accordance with the Board of Directors
recommendations.
This proxy, when properly executed, will be voted in the manner directed herein. If no direction is
made, this proxy will be voted FOR the election of directors, and FOR items 2, 3 and 4 on the
reverse side.
(PLEASE SIGN THIS CARD ON THE REVERSE SIDE)
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Address Change/Comments |
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(Mark the corresponding box on the reverse side) |
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BNY MELLON SHAREOWNER
SERVICES
P.O. BOX 3550
SOUTH
HACKENSACK, NJ 07606-9250
5 FOLD AND DETACH HERE 5
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Choose MLinkSM for fast,e asy and secure 24/7 online access to
your future proxy materials, investment plan statements, tax documents and
more. Simply log on to Investor
ServiceDirect® at www.bnymellon.com/shareowner/isd where step-by-step instructions will prompt you
through enrollment.
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00000
PRELIMINARY COPY SUBJECT TO COMPLETION
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Please mark |
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your votes as |
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indicated in
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this example |
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The Board of Directors recommends a vote FOR the election of directors below. |
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The Board of Directors recommends a vote FOR item 2 below. |
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FOR |
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AGAINST |
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ABSTAIN |
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WITHHOLD |
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FOR EXCEPT WITHHOLD FROM THE FOLLOWING |
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2.
Amendments relating to Board declassification |
o |
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o |
|
o |
1. |
Election of three Class III directors |
FOR ALL |
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FOR ALL |
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NOMINEE(S) |
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Nominees: 01-William R. Corbin
02-Robert Jaunich II
03-W. Keith Kennedy, Jr. |
o |
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o |
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o |
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The Board of Directors recommends a vote FOR item 3 below. |
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3.
Amendments relating to Board size |
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FOR o |
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AGAINST
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ABSTAIN
o |
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(Instructions: To withhold authority to vote for any individual nominee, mark the FOR,
EXCEPT WITHHOLD FROM THE FOLLOWING NOMINEE(S) box and write
that nominees
name on the following blank line.) |
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The Board of Directors recommends a vote FOR item 4 below. |
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FOR |
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AGAINST |
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ABSTAIN |
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Exception |
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4. Ratify appointment of Independent Auditors |
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o |
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The proxies are hereby authorized to vote in their
discretion upon such other matters as may properly
come before the meeting and any adjournments or
postponements thereof. |
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Mark Here for Address
Change or Comments
SEE REVERSE |
o |
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Note: Please sign exactly as your name appears hereon. Joint owners should each sign. When signing as an attorney, executor, administrator, trustee or guardian, please give full title as such.
5
FOLD AND DETACH HERE5
00000
CON-WAY INC. RETIREMENT SAVINGS PLAN
Direction of Participant to Trustee of
Con-way Inc. Retirement Savings Plan
(Common Stock and Preferred Stock)
The undersigned hereby directs the Trustee
of the Con-way Inc. Retirement Savings Plan to vote all
shares of Con-way Inc. common stock and preferred stock credited to the individual account of the
undersigned under the Plan at the Annual Meeting of Shareholders of Con-way Inc. to be held on
Tuesday, May 19, 2009 at 9 a.m. local time at the Doubletree
Hotel, 835 Airport Boulevard, Burlingame,
California, and at any adjournments or postponements thereof. The Trustee is hereby
directed to authorize the proxies to vote in their discretion upon such other business as may
properly come before the meeting and any and all adjournments or postponements thereof.
You are encouraged to specify your
choices by marking the appropriate boxes, SEE REVERSE SIDE, but
you need not mark any boxes if you wish to direct the Trustee to vote in accordance with the Board
of Directors recommendations.
This proxy, when properly executed,
will be voted in the manner directed herein. If no direction is
made, this proxy will be voted FOR the election of directors, and FOR items 2, 3 and 4 on the
reverse side.
(PLEASE SIGN THIS CARD ON THE REVERSE SIDE)
|
|
|
Address Change/Comments
(Mark the corresponding box on the reverse side)
|
|
BNY MELLON SHAREOWNER SERVICES
P.O. BOX 3550
SOUTH HACKENSACK, NJ 07606-9250 |
|
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|
5 FOLD AND DETACH HERE
5
|
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|
Dear Fellow Employee:
|
|
April ___, 2009 |
Enclosed is proxy material for the Con-way Inc. Annual Meeting of Shareholders to be held on
May 19, 2009. This material is being sent to you as a participant in the Con-way Inc. Retirement
Savings Plan and includes (1) the Companys 2009 Proxy Statement and 2008 Annual Report, (2) a card
to instruct T. Rowe Price Trust Company, the Plan Trustee, as to how you wish the shares of
Company stock credited to your account to be voted, (3) if you wish to instruct the Trustee to
vote the preferred shares of Company stock credited to your account differently than the common
shares, a direction form to instruct the Trustee as to how you wish to vote such preferred shares,
and (4) an envelope to forward your instructions to The Bank of New York, the Companys stock
transfer agent.
In order to vote the Company shares credited to your account, you must complete and return
the enclosed instruction card giving the Trustee specific voting instructions for the common and
preferred shares. If you wish, you may sign and return the card without giving specific voting
instructions and the shares will be voted as recommended by the Con-way Inc. Board of Directors.
The instruction card will direct the Trustee to vote both the common and preferred shares of
Company stock credited to your account. If you wish to vote the preferred shares of stock
differently than the common shares, you must also complete the preferred stock direction form and
return it to The Bank of New York with the instruction card. Under the terms of the Plan, the
Trustee votes the shares of each class of Company stock credited to your account for which it does
not receive a signed instruction card on a timely basis in the same manner and proportion as the
shares in such class of stock for which it does receive valid voting instructions on a timely
basis.
Your instruction card must be returned directly to The Bank of New York, the Companys stock
transfer agent. It will be treated confidentially by the transfer agent and the Trustee.
The exercise of shareholder voting rights is a very important feature of the Plan because it
allows you to participate directly in the affairs of the Company. We urge you to exercise your
voting rights. In order for the Trustee to comply with your instructions, The Bank of New York
must receive your completed instruction card no later than May 15, 2009.
Sincerely,
Jennifer W. Pileggi
00000
PRELIMINARY COPY SUBJECT TO COMPLETION
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Please mark |
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your votes as |
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indicated in
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this example |
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The Board of Directors recommends a vote FOR the election of directors below. |
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The Board of Directors recommends a vote FOR item 2 below. |
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FOR |
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AGAINST |
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ABSTAIN |
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WITHHOLD |
|
FOR EXCEPT WITHHOLD FROM THE FOLLOWING |
|
|
2. Amendments relating to Board declassification |
|
o |
|
o |
|
o |
1. |
Election of three Class III directors |
FOR ALL |
|
FOR ALL |
|
NOMINEE(S) |
|
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The Board of Directors recommends a vote FOR item 3 below. |
|
Nominees: 01-William R. Corbin |
|
o |
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o |
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o |
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FOR |
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AGAINST |
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ABSTAIN |
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02-Robert Jaunich II |
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3. Amendments relating to Board size |
|
o |
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o |
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o |
|
03-W. Keith Kennedy, Jr. |
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(Instructions: To withhold authority to vote for any individual nominee, mark the FOR,
EXCEPT WITHHOLD FROM THE FOLLOWING NOMINEE(S) box and write that nominee
name on the following blank line.) |
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The Board of Directors recommends a vote FOR item 4 below. |
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FOR |
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AGAINST |
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ABSTAIN |
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Exception |
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4. Ratify appointment of Independent Auditors |
|
o |
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o |
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o |
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The proxies are hereby authorized to vote in their
discretion upon such other matters as may properly
come before the meeting and any adjournments or
postponements thereof. |
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Mark Here for Address
Change or Comments
SEE REVERSE |
o |
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Note: Please sign exactly as your name appears hereon. Joint owners should each sign. When signing as an attorney, executor, administrator, trustee or guardian, please give full title as such.
5
FOLD AND DETACH HERE5
00000
CON-WAY 401(k) PLAN
Direction of Participant to Trustee of
Con-way 401(k) Plan
(Common Stock and Preferred Stock)
The undersigned hereby directs the Trustee of the Con-way 401(k) Plan to vote all shares of Con-way
Inc. common stock and preferred stock credited to the individual account of the undersigned under
the Plan at the Annual Meeting of Shareholders of Con-way Inc. to be held on Tuesday, May 19, 2009
at 9 a.m. local time at the Doubletree Hotel, 835 Airport Boulevard, Burlingame, California, and
at any adjournments or postponements thereof. The Trustee is hereby directed to authorize the
proxies to vote in their discretion upon such other business as may properly come before the meeting
and any and all adjournments or postponements thereof.
You are encouraged to specify your choices by marking the appropriate boxes, SEE REVERSE SIDE, but
you need not mark any boxes if you wish to direct the Trustee to vote in accordance with the
Board of Directors recommendations.
This proxy, when properly executed, will be voted in the manner directed herein. If no direction is
made, this proxy will be voted FOR the election of directors, and FOR items 2, 3 and 4 on the
reverse side.
(PLEASE SIGN THIS CARD ON THE REVERSE SIDE)
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Address Change/Comments
(Mark the corresponding box on the
reverse side)
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BNY MELLON SHAREOWNER SERVICES
P.O. BOX 3550
SOUTH HACKENSACK, NJ 07606-9250 |
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5 FOLD AND DETACH HERE
5
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Dear Fellow Employee:
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April ___, 2009 |
Enclosed is proxy material for the Con-way Inc. Annual Meeting of Shareholders to be held on
May 19, 2009. This material is being sent to you as a participant in the Con-way 401(k) Plan and
includes (1) the Companys 2009 Proxy Statement and 2008 Annual Report, (2) a card to instruct T.
Rowe Price Trust Company, the Plan Trustee, as to how you wish the shares of Company stock credited to your account to be voted, (3) if you wish to instruct the Trustee to vote the preferred
shares of Company stock credited to your account differently than the common shares, a direction
form to instruct the Trustee as to how you wish to vote such preferred shares, and (4) an envelope
to forward your instructions to The Bank of New York, the Companys stock transfer agent.
In order to vote the Company shares credited to your account, you must complete and return
the enclosed instruction card giving the Trustee specific voting instructions for the common and
preferred shares. If you wish, you may sign and return the card without giving specific voting
instructions and the shares will be voted as recommended by the Con-way Inc. Board of Directors. The
instruction card will direct the Trustee to vote both the common and preferred shares of Company
stock credited to your account. If you wish to vote the preferred shares of stock differently than
the common shares, you must also complete the preferred stock direction form and return it to The
Bank of New York with the instruction card. Shares of each class of Company stock credited to your
account for which the Trustee does not receive a signed instruction card on a timely basis will be
voted in the manner determined by the Trustee.
Your instruction card must be returned directly to The Bank of New York, the Companys stock
transfer agent. It will be treated confidentially by the transfer agent and the Trustee.
The exercise of shareholder voting rights is a very important feature of the Plan because it
allows you to participate directly in the affairs of the Company. We urge you to exercise your
voting rights. In order for the Trustee to comply with your instructions, The Bank of New York
must receive your completed instruction card no later than May 15, 2009.
Sincerely,
Jennifer W. Pileggi
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PRELIMINARY
COPY SUBJECT TO COMPLETION
SERIES B CUMULATIVE CONVERTIBLE PREFERRED STOCK
Direction to Trustee
(USE ONLY IF YOU WISH TO VOTE PREFERRED SHARES SEPARATELY)
The undersigned hereby directs the Trustee of the Con-way Inc. Retirement Savings Plan to vote all
shares of Con-way Inc. preferred stock credited to the individual account of the undersigned
under the Plan at the Annual Meeting of Shareholders of Con-way Inc. to be held on Tuesday, May
19, 2009 at 9:00 A.M. local time, or at any adjournments or postponements thereof.
This direction cannot be voted unless it is properly signed and returned. If properly signed and
returned, the Trustee will vote as directed by the undersigned or, if no choice is specified, the
Trustee will vote FOR the election of directors and FOR items 2, 3 and 4 below, as described in the
accompanying proxy statement.
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Election of three Class III directors. |
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Nominees: William R. Corbin, Robert Jaunich II and W. Keith Kennedy, Jr. |
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Vote FOR all nominees listed above; except vote withheld from the following nominees
(if any): |
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Vote WITHHELD from all nominees. |
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Amendments relating to Board declassification |
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FOR o
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AGAINST o
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ABSTAIN o
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Amendments relating to Board size |
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FOR o
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AGAINST o
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ABSTAIN o
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Ratify appointment of KPMG LLP as the Companys auditors for the year 2009 |
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FOR o
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AGAINST o
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ABSTAIN o
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The Trustee is hereby directed to authorize the proxies to vote in their discretion upon such
other business as may properly come before the meeting and any and all adjournments or
postponements thereof.
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,2009 |
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Signature of Participant |
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Name (Please Print) |
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Address (Please Print) |
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PRELIMINARY
COPY SUBJECT TO COMPLETION
DIRECTION FORM (CON-WAY 401(K) PLAN)
SERIES B CUMULATIVE CONVERTIBLE PREFERRED STOCK
Direction to Trustee
(USE
ONLY IF YOU WISH TO VOTE PREFERRED SHARES SEPARATELY)
The undersigned hereby directs the Trustee of the Con-way 401(k) Plan to vote all shares of Con-way
Inc. preferred stock credited to the individual account of the undersigned under the Plan at the
Annual Meeting of Shareholders of Con-way Inc. to be held on Tuesday, May 19, 2009 at 9:00 A.M. local time, or at any adjournments or postponements thereof.
This direction cannot be voted unless it is properly signed and returned. If properly signed and
returned, the Trustee will vote as directed by the undersigned or, if no choice is specified, the
Trustee will vote FOR the election of directors and FOR items 2, 3 and 4 below, as described in the
accompanying proxy statement.
1. |
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Election of three Class III directors. |
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Nominees: William R. Corbin, Robert Jaunich II and W. Keith Kennedy, Jr. |
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Vote FOR all nominees listed above; except vote withheld from the following nominees (if any): |
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Vote WITHHELD from all nominees. |
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Amendments relating to Board declassification |
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FOR o
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AGAINST o
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Amendments relating to Board size |
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FOR o
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AGAINST o
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ABSTAIN o
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Ratify appointment of KPMG LLP as the Companys auditors for the year 2009 |
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FOR o
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AGAINST o
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ABSTAIN o
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The Trustee is hereby directed to authorize the proxies to vote in their discretion upon such
other business as may properly come before the meeting and any and all adjournments or
postponements thereof.
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,2009 |
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Signature of Participant |
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Name (Please Print) |
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Address (Please Print) |
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