|
UNITED STATES |
OMB APPROVAL |
|
SECURITIES AND EXCHANGE COMMISSION |
OMB Number: 3235-0059 |
|
Washington, D.C. 20549 |
Expires: January 31, 2008 |
|
SCHEDULE 14A |
Estimated average burden hours per response... 14 |
Proxy
Statement Pursuant to Section 14(a) of
the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x | |
Filed by a Party other than the Registrant o | |
Check the appropriate box: | |
o | Preliminary Proxy Statement |
o | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x | Definitive Proxy Statement |
o | Definitive Additional Materials |
o | Soliciting Material Pursuant to Rule §240.14a-12 |
Payment of Filing Fee (Check the appropriate box):
x | No fee required. | |
o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. | |
1. | Title of each class of securities to which transaction applies: | |
|
||
2. | Aggregate number of securities to which transaction applies: | |
|
||
3. | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): | |
|
||
4. | Proposed maximum aggregate value of transaction: | |
|
||
5. | Total fee paid: | |
|
||
SEC 1913 (04-05) Persons who are to respond to the collection of information contained in this form are not required to respond unless the form displays a currently valid OMB control number. |
||
o | Fee paid previously with preliminary materials. | |
o | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | |
1. | Amount Previously Paid: | |
2. | Form, Schedule or Registration Statement No.: | |
3. | Filing Party: | |
4. | Date Filed: | |
EAGLE BANCORP
1400 Prospect Avenue
Helena, Montana 59601
(406) 442-3080
September 17, 2007
Dear Stockholder:
You are invited to attend the Annual Meeting of Stockholders (the Annual Meeting) of Eagle Bancorp, the stock holding company for American Federal Savings Bank (the Bank). The Annual Meeting is scheduled to be held on Thursday, October 18, 2007, at 11:00 a.m., Mountain time at the main office of the Bank, located at 1400 Prospect Avenue, Helena, Montana.
The attached Notice of Annual Meeting and Proxy Statement describe the proposals to be voted on at the Annual Meeting. The Board of Directors of Eagle Bancorp (Board) has determined that approval of the proposals is in the best interests of Eagle Bancorp and its stockholders. Therefore, the Board unanimously recommends that you vote in favor of all proposals and in favor of the Boards nominees for director. Members of the Board and officers of Eagle Bancorp and Eagle Bancorps independent auditors will be present at the Annual Meeting to respond to any questions that you may have regarding the agenda for the Annual Meeting and any adjournment thereof.
Please sign and return the enclosed proxy card promptly. Your cooperation is appreciated since a majority of the common stock outstanding must be represented either in person or by proxy to constitute a quorum for the conduct of business at the annual meeting.
On behalf of the Board of Directors and all of the employees of Eagle Bancorp, I wish to thank you for all your support and interest. We look forward to seeing you at the Annual Meeting.
|
Sincerely yours, |
|
Larry A. Dreyer |
Chief Executive Officer
EAGLE BANCORP
1400 Prospect Avenue
Helena, MT 59601
(406) 442-3080
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD ON OCTOBER 18, 2007
TO THE SHAREHOLDERS OF EAGLE BANCORP:
NOTICE IS HEREBY GIVEN that the Annual Meeting of Stockholders of Eagle Bancorp (Eagle) will be held at the home office of American Federal Savings Bank located at 1400 Prospect Avenue, Helena, Montana on Thursday, October 18, 2007, at 11:00 a.m. Mountain time, for the following purposes, as more completely set forth in the accompanying Proxy Statement:
I. To elect three (3) directors of Eagle for three year terms.
II. To ratify the appointment by Eagles Board of Directors of the firm of Davis, Kinard & Co, P.C. as independent public accountants for Eagle for the fiscal year ending June 30, 2008.
III. To transact such other business as may properly come before the meeting. Except with respect to procedural matters incident to the conduct of the meeting, management of Eagle is not aware of any matters other than those set forth above which may properly come before the meeting.
The Board of Directors of Eagle has fixed the close of business on Tuesday, September 4, 2007, as the voting record date for the determination of stockholders entitled to notice of and to vote at the Annual Meeting or any adjournment or postponement of the Annual Meeting. Only those stockholders of record as of the close of business on that date will be entitled to vote at the Annual Meeting.
|
BY ORDER OF THE BOARD OF DIRECTORS |
|
Larry A. Dreyer |
|
Chief Executive Officer |
September 17, 2007
Helena, Montana
YOUR VOTE IS IMPORTANT. YOU ARE URGED TO COMPLETE, SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD PROMPTLY IN THE ENVELOPE PROVIDED, WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING IN PERSON. IF YOU ATTEND THE ANNUAL MEETING YOU MAY VOTE EITHER IN PERSON OR BY YOUR PROXY. ANY PROXY GIVEN MAY BE REVOKED BY YOU IN WRITING OR IN PERSON AT ANY TIME PRIOR TO THE EXERCISE THEREOF. PROXIES MUST BE RECEIVED PRIOR TO THE COMMENCEMENT OF THE MEETING. IF YOUR SHARES ARE NOT REGISTERED IN YOUR NAME, YOU WILL NEED ADDITIONAL DOCUMENTATION FROM YOUR RECORD HOLDER IN ORDER TO VOTE IN PERSON AT THE MEETING.
EAGLE BANCORP
_________________
PROXY STATEMENT
_________________
ANNUAL MEETING OF STOCKHOLDERS
OCTOBER 18, 2007
This Proxy Statement is being furnished to the holders of the common stock, par value $0.01 per share (Common Stock), of Eagle Bancorp (Eagle), in connection with the solicitation of proxies by the Board of Directors of Eagle (Board) for use at the Annual Meeting of Stockholders (Annual Meeting) to be held on Thursday, October 18, 2007, at the home office of American Federal Savings Bank located at 1400 Prospect Avenue, Helena, Montana at 11:00 a.m., Mountain time, for the purposes set forth in the attached Notice of Annual Meeting of Stockholders. This Proxy Statement is first being mailed to stockholders on or about September 17, 2007.
This Proxy Statement and proxy card are being sent to holders of the Common Stock on or about September 17, 2007. A copy of Eagles Annual Report on Form 10-KSB for the year ended June 30, 2007, which includes our audited financial statements, also accompanies this Proxy Statement.
MATTERS TO BE CONSIDERED AND ACTED UPON AT THE ANNUAL MEETING
Each proxy solicited hereby, if properly signed and returned to Eagle and not revoked prior to its use, will be voted in accordance with the instructions indicated on the proxies. If no contrary instructions are given, each signed proxy received will be voted in favor of the election of the nominees of the Board of Directors, Don O. Campbell, Peter J. Johnson and Rick Hays, in favor of the ratification of Davis, Kinard & Co., P.C. (Davis Kinard) and in the discretion of the proxy holder, as to any other matter which may properly come before the Annual Meeting or any adjournment or postponement of the Annual Meeting. Only proxies that are returned can be counted and voted at the Annual Meeting.
SOLICITATION OF PROXIES
All costs of the solicitation of proxies will be borne by Eagle. In addition, directors, officers and other employees of Eagle or American Federal Savings Bank (the Bank or American Federal) may solicit proxies personally, or by mail or telephone or other means and will not receive any special compensation for their services. Eagle will reimburse brokerage firms and other custodians, nominees and fiduciaries for reasonable expenses incurred by them in sending proxy materials to the beneficial owners of Common Stock.
REVOCATION OF PROXIES
A stockholder who has given a proxy may revoke it at any time prior to its exercise at the Annual Meeting by (i) giving written notice of revocation to the Secretary of Eagle, (ii) properly submitting to Eagle a duly-executed proxy bearing a later date, or (iii) attending the Annual Meeting and voting in person. All written notices of revocation and other communications with respect to revocation of proxies should be addressed as follows: Eagle Bancorp, P.O. Box 4999, Helena, Montana 59604, Attention: Terey Artz. Proxies solicited hereby may be exercised only at the Annual Meeting and will not be used for any other meeting.
1
VOTING SECURITIES
The securities that may be voted at the Annual Meeting consists of shares of Common Stock, with each share entitling its owner to one vote on all matters to be voted on at the Annual Meeting. Only holders of record of Common Stock at the close of business on September 4, 2007 (the Record Date), will be entitled to notice of and to vote at the Annual Meeting. On the Record Date there were 1,083,107 shares of Common Stock issued and outstanding and 648,493 shares of Common Stock, or 59.87% of the issued and outstanding Common Stock, are held by Eagle Financial MHC, Eagles mutual holding company. Eagle had no other class of securities outstanding at this time.
The presence in person or by proxy of the holders of at least a majority of the total number of shares of Common Stock entitled to vote is necessary to constitute a quorum at the Annual Meeting. With respect to any matter, any shares for which a broker indicates on the proxy that it does not have discretionary authority as to such shares to vote on such matter (Broker Non-Votes) will be considered present for the purposes of determining whether a quorum is present. In the event there are not sufficient votes for a quorum or to approve or ratify any proposal at the time of the Annual Meeting, the Annual Meeting shall be adjourned in order to permit further solicitation of proxies.
VOTING PROCEDURES
Once a quorum has been established, the affirmative vote of a majority of the outstanding shares of Common Stock present or represented by proxy at the Annual Meeting is required to approve the proposals described in this Proxy Statement, except as described below. Additionally, directors can be elected by a plurality of stockholders. Stockholders are not permitted to cumulate their votes for the election of directors or any other purpose. Votes may be cast for or withheld from each nominee for election as directors. Votes that are withheld and Broker Non-Votes will have no effect on the outcome of the election for directors because directors will be elected by a plurality of votes cast.
With respect to the other proposals to be voted upon at the Annual Meeting, stockholders may vote for or against a proposal and may abstain from voting. Ratification of Davis Kinard as independent auditors for the fiscal year ending June 30, 2008, will require the affirmative vote of a majority of the outstanding shares of Common Stock present in person or by proxy at the Annual Meeting and entitled to vote. Abstentions and Broker Non-Votes will have the same effect as a vote against this proposal.
Eagles Annual Report to Stockholders, which includes its annual report on Form 10-KSB for its fiscal year ended June 30, 2007, is mailed herewith to stockholders. Eagle has filed its annual report with the Securities and Exchange Commission (the SEC). Stockholders may obtain, free of charge, an additional copy of the annual report on Form 10-KSB by requesting it from Terey Artz in writing at Eagle Bancorp, P.O. Box 4999, Helena, Montana 59604, or by calling her at (406) 442-3080.
Executed, unmarked proxies will be voted FOR all proposals. Except for procedural matters incidental to conduct of the Annual Meeting, Eagle knows of no other matters expected to come before the meeting.
Proxies solicited hereby are to be returned to Eagles transfer agent, Registrar & Transfer Company. The Board of Directors has designated Terey Artz, corporate secretary, to act as Inspector of Election and tabulate votes at the Annual Meeting. After the final adjournment of the Annual Meeting, the proxies will be returned to Eagle.
BENEFICIAL OWNERSHIP OF COMMON STOCK
The following table sets forth information as of June 30, 2007, except as specifically noted, with respect to ownership of Eagles Common Stock by: (i) Eagle Financial MHC, Eagles mutual holding company; (ii) the American Federal Savings Bank Employee Stock Ownership Plan (the ESOP); (iii) the executive officers and directors of Eagle; and (iv) all the directors and executive officers of Eagle as a group. Except for those listed
2
below, Eagle has no knowledge of any other person (including any group as that term is used in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended) who owns beneficially more than 5% of the Common Stock.
|
|
Common Stock Beneficially Owned(1) | |
Name |
Title or Address(9) |
Number(2) |
Percent |
|
|
|
|
Eagle Financial MHC |
1400 Prospect Avenue Helena, MT 59601 |
648,493 |
59.80%
|
|
|
|
|
Jeffrey S. Halis |
500 Park Avenue, Fifth Floor New York, NY 10022 |
88,100 |
8.12% |
|
|
|
|
|
|
|
|
|
|
|
|
American Federal Savings Bank Employee Stock Ownership Plan |
1400 Prospect Avenue Helena, MT 59601 |
13,806 |
1.27% |
|
|
|
|
Robert L. Pennington |
Chairman of the Board |
6,035(3)(4) |
* |
|
|
|
|
Charles G. Jacoby |
Vice Chairman of the Board |
14,385(7) |
1.33% |
|
|
|
|
Don O. Campbell |
Director |
7,400(8) |
* |
|
|
|
|
Larry A. Dreyer |
Director, Chief Executive Officer |
17,213(4)(6)(7) |
1.59% |
|
|
|
|
Lynn E. Dickey |
Director |
230 |
* |
|
|
|
|
James A. Maierle |
Director |
14,900(5) |
1.37% |
|
|
|
|
Thomas J. McCarvel |
Director |
8,500 |
* |
|
|
|
|
Peter J. Johnson |
President |
13,760(4)(6) |
1.27% |
|
|
|
|
Michael C. Mundt |
Senior Vice President/Lending |
8,049(4)(6) |
*
|
Clinton J. Morrison |
Senior Vice President/Chief Financial Officer |
606(4)(6)
|
* |
Rachel R. Amdahl |
Senior Vice President/Operations |
908(4)(6) |
* |
|
|
|
|
Directors and Executive Officers as a group (11 persons) |
N/A |
91,986 |
8.48% |
____________________
* |
Represents less than 1% of outstanding shares. |
(1) |
Except as otherwise noted, all beneficial ownership by directors and executive officers is direct and each director or executive officer exercises sole voting and investment power over the shares. |
(2) |
Reflects information provided by these persons, filings made by these persons with the Securities and Exchange Commission, and other information known to Eagle. |
(3) |
Includes 1,940 shares held jointly by Mr. Pennington and his spouse. Mr. Pennington has shared voting and investment power over these 1,940 shares. |
(footnotes continued on next page) |
3
(footnotes continued from previous page) |
|
(4) |
Includes Common Stock held by each Executive Officer in the Banks Non-Contributory Profit Sharing Plan. |
(5) |
Includes 5,000 shares held by Rosmar, Inc. for which Mr. Maierle, as President of Rosmar, Inc., has shared voting and investment power. |
(6) |
Include Common Stock held in the Banks ESOP. |
(7) |
Includes 400 shares held by wife for which Mr. Dreyer disclaims beneficial ownership. |
(8) |
Includes 690 shares held by revocable trust in wifes name. Mr. Campbell retains voting control. |
(9) |
Unless otherwise indicated, the address for each director and officer of the Company is c/o Eagle Bancorp, 1400 Prospect Avenue, Helena, MT 59601. |
_______________
PROPOSAL I - ELECTION OF DIRECTORS
Eagles Bylaws provide that the Board of Directors be composed of seven (7) members, whose terms are divided into three approximately equal classes. The members of each class are elected for a term of three years. One class is elected annually.
Three directors will be elected at the Annual Meeting. The Board of Directors has nominated current director Don O. Campbell for re-election. Messrs. Pennington and Jacoby will be retiring pursuant to Eagles policies set forth in its by-laws. Messrs. Peter J. Johnson and Rick Hays have been nominated to fill the vacancies created by the retirement of Messrs. Pennington and Jacoby. If elected, Messrs. Campbell, Johnson and Hays will each serve as a director for a three year term expiring at the Annual Meeting to be held in 2010.
The Boards Nominating Committee determines nominees for election as directors. The Bylaws also allow stockholders to submit nominations in writing directly to the Corporate Secretary (see Stockholder Proposals and Nominations). No stockholder nominations have been received by Eagle as of the date of this Proxy Statement. There are no arrangements known to management between the persons named and any other person pursuant to which such nominees were selected.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF THE ABOVE NOMINEES FOR DIRECTOR UNDER THIS PROPOSAL I.
The persons named in the enclosed proxy intend to vote for the election of the named nominees, unless the proxy is marked by the stockholder to the contrary. Eagle Financial MHC, which owns a majority of Eagles common stock, also intends to vote its shares in favor of the named nominee. If any nominee is unable to serve, all valid proxies will be voted for the election of such substitute as the Board of Directors may recommend. The Board of Directors knows of no reason why any nominee might be unable to serve.
The following table sets forth certain information as of June 30, 2007, with respect to each nominee, and each director continuing in office.
4
Name |
Age |
Director Since(1) |
New or Current Term to Expire(2) |
| |||
BOARD NOMINEES | |||
|
|
|
|
Don O. Campbell
Mr. Campbell is a retired certified public accountant and previously served as Vice President and Controller of Capri, Inc., an investment management company located in Helena.
|
73 |
1994 |
2010 |
Rick Hays
Mr. Hays retired from Qwest Communications in November 2006, where he was the Montana President for Qwest operations, a position he held since 1996. He worked in the telecommunications industry for over 32 years. He has served on the boards of numerous civic, educational and charitable organizations. |
54 |
- |
2010
|
Peter J. Johnson
Mr. Johnson currently serves as President of the Bank and Eagle. Prior to being named President, he had served as the Companys Executive Vice President and Chief Financial Officer. He joined the Bank in 1981. He is currently President-elect of the Montana Independent Bankers Association (MIB) and serves on the MIB board of directors. He is a member and past chairman of both the Helena Area Chamber of Commerce and the Diocese of Helena Finance Council. He is also a member of the Helena Rotary Club.
|
49 |
- |
2010 |
DIRECTORS CONTINUING IN OFFICE | |||
|
|
|
|
|
|
|
|
|
|
|
|
James A. Maierle
Mr. Maierle has served since January 2006 as Chairman of the Board of Morrison-Maierle, Inc., a civil engineering corporation, headquartered in Helena. He was President of Morrison-Maierle, Inc from October 1997 to January 2006.
|
60 |
1997 |
2009 |
|
|
|
|
Thomas J. McCarvel
Mr. McCarvel has served as a Vice President of Carroll College in Helena since December 1991. From 1988 to 1991 he was the Chief Operating Officer of Anderson ZurMuehlen & Co., P.C., a public accounting firm in Helena, which served as the Companys independent auditor in the 2005 2006 fiscal year.
|
58 |
1998 |
2009 |
|
|
|
|
5
Name |
Age |
Director Since(1) |
New or Current Term to Expire(2) |
Larry A. Dreyer
Mr. Dreyer is currently Chief Executive Officer (since 1995) of American Federal. He joined American Federal Savings Bank in 1973, serving as its Controller. He is a member and past president of the Downtown Kiwanis Club and past chairman of both the St. Peters Hospital Foundation and Diocese of Helena Finance Council.
|
61
|
1990
|
2008
|
Lynn E. Dickey
Mr. Dickey is retired from Galusha, Higgins and Galusha P.C., a public accounting firm in Helena. He worked for Galusha for 36 years and was active in the state CPA society. He has served on the boards of numerous civic and charitable organizations. |
60 |
2005 |
2008 |
|
|
|
|
____________________
(1) |
Includes prior service on the Board of Directors of American Federal Savings Bank. |
(2) |
All terms expire on the date of the Annual Meeting. |
_______________
Report of the Audit Committee
The Audit Committee consists of four (4) non-employee directors and met eight (8) times during the fiscal year ended June 30, 2007. The Audit Committee chairmanship is held by Mr. Dickey. The Audit Committee is appointed by the Board of Directors to assist the Board in fulfilling its responsibility for oversight of the quality and integrity of Eagles financial reporting process. Messrs. Pennington, Campbell and Jacoby also serve on the Audit Committee. Each member is independent, in accordance with the requirements for companies quoted on the Nasdaq Stock Market. The Board of Directors has determined that Mr. Campbell meets the requirements of audit committee financial expert, as defined by the SEC. The Board believes that the other members of the Audit Committee are qualified to serve based on their experience and background.
The Audit Committee has adopted a written charter which is available on Eagles website at www.americanfederalsavingsbank.com. The charter is attached to this Proxy Statement as Exhibit A. The charter describes the Committees principal duties and responsibilities including, but not limited to:
|
|
Oversight and review of the annual financial reporting process and adequacy and integrity of Eagles financial information (including corporate accounting, financial reporting practices, and the quality of the financial reports of Eagle); |
|
|
Oversight and review of the legal and regulatory requirements of Eagle; |
|
|
Oversight and review of the independent auditors qualifications and independence; |
|
|
Oversight and review of the performance of Eagles internal audit function and the independent accountants and other mandated Audit Committee duties; |
|
|
Oversight and review of the system of internal controls and safeguards; |
|
|
Review with the independent auditor, the internal auditor and management the adequacy of Eagles internal controls and any material weaknesses, any findings or recommendations from the independent auditor, all critical accounting policies and all other materials matters relating to the audit procedures; |
6
|
|
Review of related party transactions, legal and regulatory matters material to the financial statements and the compliance programs of Eagle; |
|
|
Maintenance of an open avenue of communication between the Board of Directors, senior management, internal auditors, and Eagles independent auditors and to permit auditors and internal auditors to meet with the Audit Committee without the presence of management; and |
|
|
Oversight, review and approval of audit, audit-related, tax, and all other fees. |
The Audit Committee is independent in accordance with the applicable rules of the NASD. The Audit Committee Charter is reviewed annually. In addition, the Audit Committee has taken the following actions:
|
|
Reviewed and discussed Eagles audited financial statements for the 2007 fiscal year with the management of Eagle. |
|
|
Discussed with Eagles independent auditors the matters required to be discussed under SAS 61, as may be modified or supplemented (Codification of Statements on Auditing Standards). |
|
|
Received written disclosures and the letter from its independent auditors required by Independence Standards Board Standard No. 1 (Independence Standards Board Standard No. 1, Independence Discussions With Audit Committees), as may be modified or supplemented, and has discussed with the independent accountant the independent accountants independence. |
Based upon these reviews and discussions, the Audit Committee has recommended to the Board of Directors that the audited financial statements be included in Eagles Annual Report on Form 10-KSB for the fiscal year ended June 30, 2007, to be filed with the SEC.
Members of the Audit Committee
|
Lynn E. Dickey, Chairman |
|
Don O. Campbell |
Robert L. Pennington
Charles G. Jacoby
Audit, Audit-Related Fees, Tax Fees, All Other Fees and Auditor Independence
For the year ended June 30, 2007, Eagle paid its independent auditors Davis, Kinard & Co., P.C., (Davis Kinard), approximately $39,500 for audit fees, $9,400 for audit-related fees, and $6,500 for tax fees. For the year ended June 30, 2006 Eagle paid its previous independent auditors Anderson ZurMuehlen & Co., P.C. (AZ & Co.) $30,500 for audit fees, $12,000 for audit-related fees, $7,540 for tax fees and $7,948 for all other fees. The Audit Committee has concluded that the providing of non-audit services did not adversely impact the independence of Davis Kinard. The Audit Committee is not authorized to approve any non-audit service engagement where the provision of such service by the independent accountants is prohibited by applicable law, the regulations of the SEC or the Listing Standards. Pre-approval is not required if (a) the aggregate amount of all such non-audit services provided to Eagle constitutes not more than five percent of the total amount of revenues paid by Eagle to its independent auditors during the fiscal year in which the non-audit services are provided; (b) such services were not recognized by Eagle at the time of the engagement to be non-audit services; and (c) the non-audit services are promptly brought to the attention of the Audit Committee and approved by them, or by one or more of the members of the Committee to whom authority to grant such approval has been delegated, prior to completion of the audit. For the years ended June 30, 2007 and June 30, 2006, the Audit Committee has pre-approved all fees paid to Davis Kinard and to AZ & Co. and its related affiliates.
On March 16, 2006, the Company accepted the resignation of AZ & Co. effective after the review of the March 31, 2006 Form 10-QSB filing date. Davis Kinard served as the Companys independent registered public accounting firm for the quarter beginning April 2006. No fees were paid to Davis Kinard during the 2006 fiscal
7
year. The change in auditors was described in an 8-K filing made in March 2006 with the Securities and Exchange Commission and also described in last years Proxy Statement.
Prior to such resignation, AZ & Co. had informed the Company in late 2005 that it would be unable to comply with the audit partner rotation rules of the Public Company Accounting Oversight Board, and suggested that its withdrawal could occur either after the completion of the audit for the fiscal year ended June 30, 2006 or earlier. Further, AZ & Co. indicated that its preference was to withdraw prior to the June 30, 2006 audit. The Company elected to solicit proposals from six registered public accounting firms, ranging from national to regional firms. Proposals were received from four firms. The Companys audit committee, in conjunction with members of management, reviewed and evaluated the proposals, which included interviews and reference checks. After thorough analysis, and with the approval of its Board of Directors and audit committee, the Company selected Davis Kinard as its new independent registered public accounting firm, and accepted the resignation of AZ & Co. The engagement of Davis Kinard became effective in the fourth quarter of the Companys 2006 fiscal year. The reports of AZ & Co. on the financial statements of the Company for the fiscal years ended June 30, 2005 and June 30, 2004 did not contain an adverse opinion or a disclaimer of opinion and were not qualified or modified as to uncertainty, audit scope, or accounting principles. In connection with the audits of the fiscal years ended June 30, 2005 and 2004, and in the subsequent interim period through the third quarter of the fiscal year ended March 31, 2006, there were no disagreements between the Company and AZ & Co. on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedure, which disagreements, if not resolved to AZ & Co.s satisfaction, would have caused AZ & Co. to make reference to the subject matter of the disagreement in its report, under Item 304(a)(1)(iv)(A) of Regulation S-B.
The Company has provided AZ & Co. with a copy of the foregoing statements and has received a letter from AZ & Co. addressed to the Securities and Exchange Commission stating that AZ & Co. agrees with the above statements. A copy of the letter from AZ & Co. is contained as an Exhibit to the Form 10-KSB, filed on September 18, 2006.
Corporate Governance Matters
Eagle is committed to maintaining sound corporate governance principles and the highest standards of ethical conduct, and is in compliance with applicable corporate governance laws and regulations.
Board Meetings and Committees
The business of Eagles and the Banks Board of Directors is conducted through regular monthly meetings and additional meetings may be scheduled as circumstances warrant. During the fiscal year ended June 30, 2007, the Board of Eagle met nine (9) times and the Board of the Bank met twelve times. All Directors who served as directors during the fiscal year ended June 30, 2007, attended at least 75% of Board meetings, with the exception of Mr. Jacoby. All committee members attended at least 75% of the meetings of their respective committees. A majority of the Board of Directors is comprised of independent directors, in accordance with the requirements of NASDAQ. The Board of Directors has determined that Messrs. Pennington, Jacoby, Campbell, Maierle, McCarvel, Dickey and Hays are independent. Certain of the standing committees are discussed below. Eagle has a separately-designated standing Audit Committee established in accordance with Section 3(a)(58)(A) of the Exchange Act.
Compensation Committee. The Company maintains a standing Compensation Committee, currently comprised of Messrs. Pennington, Campbell and McCarvel. Each member of the committee is independent in accordance with the listing standards of Nasdaq. The Compensation Committee reviews all compensation components for the Companys executive officers, including salary, bonus, and deferred compensation plans. In setting appropriate compensation for the executive officers, the Committee considers the performance of the Company, the level of salary, bonus and stock options and other benefits provided to executive officers of comparable companies, and the level of compensation paid in recent years. In its oversight of compensation programs, prior to making recommendations to the full Board, the Committee reviews recommendations from the CEO. Decisions by the Compensation Committee are approved by the full Board of Directors. The Compensation Committee met twice during fiscal 2007. The Committee does not maintain a written charter. The Committee did not consult with outside compensation consultants during the past fiscal year. In previous years the Committee has received reports from Clark Consulting regarding the Companys salary continuation agreements.
8
The Nominating Committee. Messrs. McCarvel, Maierle and Dickey served on the Nominating Committee in fiscal 2007. Each member is independent in accordance with the requirements for companies quoted on The
Nasdaq Stock Market. A current copy of the Committees charter is available on Eagles website at www.americanfederalsavingsbank.com.
The Nominating Committee met three times in fiscal year 2007, and on August 16, 2007 nominated directors for election at the Annual Meeting. Only those nominations made by the Nominating Committee or properly presented by shareholders will be voted upon at the Annual Meeting. In its deliberations for selecting candidates for nominees as director, the Nominating Committee considers the candidates knowledge of the banking business and involvement in community, business and civic affairs, and also considers whether the candidate would provide for adequate representation of Eagles market area. Any nominee for director made by the Nominating Committee must be highly qualified with regard to some or all these attributes. In searching for qualified director candidates to fill vacancies on the Board, the Nominating Committee solicits its current Board of Directors for names of potentially qualified candidates. Additionally, the Nominating Committee may request that members of the Board pursue their own business contacts for the names of potentially qualified candidates. The Nominating Committee would then consider the potential pool of director candidates, select the candidate the Nominating Committee believes best meets the then-current needs of the Board, and conduct a thorough investigation of the proposed candidates background to ensure there is no past history, potential conflict of interest or regulatory issue that would cause the candidate not to be qualified to serve as a director of Eagle. The Nominating Committee will consider director candidates recommended by Eagles stockholders. If a stockholder submits a proposed nominee, the Nominating Committee would consider the proposed nominee, along with other proposed nominees recommended by members of Eagles Board of Directors, in the same manner in which the Nominating Committee would evaluate its nominees for director. For a description of the proper procedure for stockholder nominations, see Stockholder Proposals and Nominations in this Proxy Statement.
The Investment Committee. The Investment Committee consists of Directors Dreyer, Jacoby and Maierle, as well as executive officers Johnson, Morrison and Mundt. The Investment Committee meets at least quarterly in order to review investment performance and strategy. The Investment Committee met four (4) times during the year ended June 30, 2007.
The Asset Liability Management Committee. The Asset Liability Management Committee (ALCO) consists of Director Dreyer, executive officers Johnson, Amdahl, Morrison and Mundt, along with other bank officers. It meets at least quarterly to review American Federals policies concerning interest rate risk and loan and deposit rates. It met four (4) times during the year ended June 30, 2007. A management ALCO team meets on an as-needed basis to review new product offerings and other current topics.
Board Policies Regarding Communications with the Board of Directors and Attendance at Annual Meetings
The Board of Directors maintains a process for stockholders to communicate with the Board. Stockholders wishing to communicate with the Board of Directors should send any communications to Terey Artz, Secretary, Eagle Bancorp, P.O. Box 4999, Helena, Montana 59604. Any communication must state the number of shares beneficially owned by the stockholder making the communication. The Secretary will forward such communication to the full Board of Directors or to any individual director or directors to whom the communication is directed unless the communication is unduly hostile, threatening, illegal or similarly inappropriate, in which case the Secretary has authority to discard the communication or take appropriate legal action. Eagle does not have a policy regarding Board member attendance at annual meetings of stockholders but expects all Board members to attend such meetings. Last year, all seven members of the Board attended the annual meeting.
Code of Ethics
In 1992 the Board of Directors of the Bank first adopted a Code of Ethics and Conflict of Interest Policy. It is reviewed and approved annually and modified as necessary. The most recent approval was on May 17, 2007. The Code of Ethics and Conflict of Interest Policy is applicable to each of Eagles directors, officers and employees, including the principal executive officer, principal financial officer and principal accounting officer, and requires individuals to maintain the highest standards of professional conduct. A copy of the Code of Ethics and Conflict of Interest Policy is available on Eagles website at www.americanfederalsavingsbank.com. Persons may also receive
9
a copy of the Code of Ethics and Conflict of Interest Policy free of charge by requesting it in writing from Peter J. Johnson at Eagle Bancorp, P.O. Box 4999, Helena, Montana 59604, or by calling him at (406) 442-3080.
Directors Compensation
During fiscal 2007, each director*, except for the Chairman of the Board, was paid an annual fee of $12,000. The Chairman of the Board receives an annual fee of $21,000. Also, each non-employee director, other than the Chairman of the Board, was paid $200 for each committee meeting attended. The total fees paid to the directors of Eagle for the year ended June 30, 2007, were $102,625. Eagle has no other director compensation plans or director deferred compensation plans other than the Stock Incentive Plan approved at the annual meeting in 2000. Each director of Eagle also serves as a director of American Federal and Eagle Financial MHC. Directors do not receive additional compensation for their service on the boards of American Federal or Eagle Financial MHC.
|
| ||
|
|
| |
Name
(a) |
Fees Earned or Paid in Cash
(b) |
Total
(h) | |
Robert L. Pennington |
21,000 |
21,000 | |
James A. Maierle |
12,975 |
12,975 | |
Thomas J. McCarvel |
12,375 |
12,375 | |
Lynn E. Dickey |
14,100 |
14,100 | |
Don O. Campbell |
15,575 |
15,575 | |
Charles G. Jacoby |
14,600 |
14,600 | |
____________________
(*) |
Mr. Dreyers compensation for his services as a director is reported in the Summary Compensation Table. |
10
Executive Compensation
Summary Compensation Table. The following table sets forth the cash and non-cash compensation awarded to or earned by the Chief Executive Officer, Chief Financial Officer and Chief Lending Officer in each of the last three fiscal years. No other executive officer of Eagle or American Federal served as President or earned a total salary and bonus in excess of $100,000 during the last fiscal year.
2007 Summary Compensation Table
|
|
| |||
Name and Principal Position
(a) |
Year
(b) |
Salary ($)
(c) |
Bonus ($)
(d) |
All Other Compensation ($)
(i)(1) |
Total ($)
(j) |
Larry A. Dreyer President and Chief Executive Officer |
2007 |
136,500
|
25,000
|
64,493 |
225,993 |
|
|
|
|
|
|
Peter J. Johnson Executive Vice President/Chief Financial Officer |
2007 |
112,000
|
11,900 |
19,787 |
143,687 |
|
|
|
|
|
|
Michael C. Mundt Senior Vice President/Chief Lending Officer |
2007 |
97,000 |
10,306 |
24,177 |
131,483 |
_______________________
(1) |
For fiscal 2007, Other Compensation for Mr. Dreyer consists of employer contribution to profit sharing of $9,505, $3,132 for employer 401(k) payments, $34,277 for employer deferred compensation payments, $1,403 for ESOP stock, $4,176 for various medical and life insurance payments, and $12,000 as compensation for his services as a director. For fiscal 2007, Other Compensation for Mr. Johnson consists of employer contribution to profit sharing plan of $7,369, $300 for employer 401(k) payments, $3,715 for employer deferred compensation payments, $1,403 for ESOP stock, and $7,000 for various medical and life insurance payments. For fiscal 2007, Other Compensation for Mr. Mundt consists of employer contribution to profit sharing of $6,398, $2,133 for employer 401(k) payments, $7,243 for employer deferred compensation payments, $1,403 for ESOP stock, and $7,000 for various medical and life insurance payments. |
|
____________________ |
Option Grants in Last Fiscal Year. There were no options granted in fiscal 2007 to Messrs. Dreyer, Johnson or Mundt or any other employees or directors.
Retirement of Mr. Dreyer. The Company announced on June 22, 2007, in a Form 8-K filing that its current President and Chief Executive Officer, Larry A. Dreyer, has elected to retire as an officer of the Bank and Company effective at the 2007 Annual Meeting of Shareholders. Mr. Dreyer will remain as a member of the Board and will become Board Chairman at the retirement of current Chairman Robert L. Pennington. Mr. Dreyer will be succeeded as Chief Executive Officer by Peter J. Johnson, who currently serves as President of the Company and the Bank.
Employment Agreements. American Federal entered into an Employment Agreement with its President, Larry A. Dreyer, effective January 1, 2000 and amended effective as of June 1, 2004. The amended Employment
11
Agreement has a current term ending September 30, 2007. The Employment Agreement is terminable by the Bank for cause as defined in the Employment Agreement. If Mr. Dreyer is terminated without cause, he will be entitled to a continuation of his salary plus bonuses and deferred compensation from the date of termination through the remaining term of the Employment Agreement. The aggregate payment made to Mr. Dreyer would be an expense to the Bank and would result in reductions to net income and capital. The Employment Agreement may be extended or renewed annually by the Board of Directors after a determination of the satisfactory performance of Mr. Dreyer in the Boards sole discretion. If Mr. Dreyer becomes disabled during the term of the Employment Agreement, he would continue to receive payment of 75% of the base salary until he returns to full-time employment at American Federal, reaches age 65, accepts another full-time position with another employer, or upon his death. Such payments shall be reduced by any other benefit payments made under a disability plan in effect for Mr. Dreyer and the Banks other employees.
On November 3, 2006, American Federal entered into an Employment Agreement with Peter J. Johnson, then its Executive Vice President and Chief Financial Officer of the Bank. The Employment Agreement will continue in effect until September 30, 2008, unless extended by the board of directors of the Bank for an additional two year term. The Employment Agreement provides for an annual base salary of $112,000 per year, which may be increased from time to time (but not reduced). Under the Employment Agreement, Mr. Johnson generally will be entitled to participate in all employee benefit plans including, but not limited to, retirement plans, profit-sharing plans, health-and-accident plans, medical coverage or any other employee benefit plan or arrangement made available by the Bank in the future to its senior executives and key management employees.
The Employment Agreement provides that if Mr. Johnsons employment is terminated by the Bank for any reason other than for cause, or Mr. Johnson terminates his employment due to either (i) a diminishing of his duties and responsibilities, (ii) a relocation of his place of employment by more than 50 miles, (iii) the liquidation or dissolution of the Bank, or (iv) any breach of the Agreement by the Bank, he will be entitled to receive certain payments from the Bank. These payments will be a sum equal to the payments due to Mr. Johnson for the remaining term of the Employment Agreement, including base salary, bonuses, and any other cash or deferred compensation paid or to be paid (including the value of employer contributions that would have been made on his behalf over the remaining term of the agreement to any tax-qualified retirement plan), subject to certain restrictions.
The Employment Agreement contains provisions requiring non-disclosure of confidential information regarding the business and activities of the Bank and contains provisions restricting Mr. Johnsons ability to compete with the Bank for a one-year term after termination of his employment due to any Event of Termination.
Non-Contributory Profit Sharing Plan. Neither Eagle nor American Federal has a pension plan for employees. Instead, the Bank has established a non-contributory profit sharing plan for eligible employees who have completed one year of service with American Federal. The non-contributory plan enables American Federal to contribute up to 15% of qualified salaries each year. Typically 6% is contributed. The percentage amount of the contribution is determined by the board of directors each year and is based primarily on profitability for the past year. For the year ended June 30, 2007, the Board authorized profit sharing contributions to Mr. Dreyer of $9,505, to Mr. Johnson of $7,369 and to Mr. Mundt of $6,398, and total contribution expense was $148,730 for the year ended June 30, 2007.
The Non-Contributory Profit Sharing Plan also allows employees to make contributions to a tax-qualified defined contribution savings plan or an employee owned 401(k) plan. Employees can contribute a portion of their salaries, (up to a maximum of $15,500 for calendar 2007), to a 401(k) plan. Eagles Board has the authority to match up to a maximum of 50% of an employees contribution provided that the matching amount does not exceed 2.0% of such employee compensation. For the year ended June 30, 2007, the Bank contributed $3,132, $300 and $2,133 to Mr. Dreyers, Mr. Johnsons and Mr. Mundts 401(k) programs, respectively, and $38,439 in total expense to the 401(k) program.
Salary Continuation Agreement. Another benefit offered by American Federal is a program to increase overall retirement benefits for employees to levels which more closely approximate those in comparable businesses. American Federal consulted with independent compensation consultants and developed a plan to supplement retirement benefits. The plan American Federal adopted covers eight of its senior officers, including Messrs. Dreyer and Johnson, two senior vice presidents and three vice presidents. Mr. Morrison, the Companys Chief Financial
12
Officer, will be added to the plan in the 2008 fiscal year. It is a non-qualified retirement plan which is designated the American Federal Savings Bank Salary Continuation Agreement (the Salary Continuation Agreement). Under the Salary Continuation Agreement, each officer receives a fixed retirement benefit based on his or her years of service with American Federal. This plan is funded by insurance policies owned by American Federal. It also provides for partial payments in the event of early retirement, death or disability. In Mr. Dreyers case, if he retires at age 65, the Salary Continuation Agreement provides for a lump sum payment of $414,000, or an annual payment for life of $45,000. In Mr. Johnsons case, if he retires at age 65, the Salary Continuation Agreement provides for a lump sum payment of $151,800, or an annual payment for life of $16,500. In Mr. Mundts case, if he retires at age 65, the Salary Continuation Agreement provides for a lump sum payment of $230,000, or an annual payment for life of $25,000. American Federal has purchased life insurance contracts for each covered executive to fund the payments. American Federal Savings Bank recognizes expenses to maintain the plan. For the year ended June 30, 2007, the total expenses were $93,646.
Split-Dollar Benefit Plan. The Bank has entered into agreements with three insurance companies for the purpose of establishing a split-dollar benefit plan. The Bank purchased life insurance policies on thirteen officers of the Bank, including the Banks five executive officers. The plan provides for the officers to receive life insurance benefits ranging from $50,000 to $75,000, provided they meet the eligibility requirements of the plan. The remainder of the life insurance benefits accrues to the Bank.
Bonus Plan. American Federal also provides a discretionary bonus program (Bonus Program) for all eligible employees. The Bonus Program is based on the after-tax net profitability of American Federal and is linked specifically to the Banks return on assets. In the case of non-officer employees, bonus amounts are based on salary levels. Under the Bonus Program, the Banks return on assets for the period from January through October is used to determine the bonus levels of Bank officers. Officers bonuses are directly linked to the return on assets. For example, if American Federal Savings Bank produces a return on assets of .90%, then each officer would receive a bonus of 9% of annual base salary. Executive officers bonuses are generally based on a formula of 1.25 times the Banks return on assets. For the year ended June 30, 2007 American Federal Savings Bank paid total bonuses of $187,124. Mr. Dreyers bonus during this period was $25,000. Mr. Johnsons bonus was $11,900 and Mr. Mundts bonus was $10,306.
Employee Stock Ownership Plan. In connection with its reorganization to the mutual holding company form of organization, the Bank established the ESOP for employees age 21 or older who have at least one year of credited service with the Bank.
As of June 30, 2007, the ESOP held 13,806 shares of Common Stock. These shares represent shares purchased by the ESOP in the offering. Shares of Common Stock purchased by the ESOP were funded by funds borrowed from Eagle. Shares purchased in the reorganization by the ESOP will be allocated to participants accounts over ten (10) years.
The ESOP is administered by an unaffiliated corporate trustee in conjunction with the ESOP Committee of the Bank. The ESOP trustee must vote all allocated shares held by the ESOP in accordance with the instructions of participating employees. Shares for which employees do not give instructions will be voted by the ESOP trustee.
GAAP requires that any third party borrowing by the ESOP be reflected as a liability on Eagles statement of financial condition. Since the ESOP is borrowing from Eagle, such obligation is eliminated in consolidation. However, the cost of unallocated shares is treated as a reduction of shareholders equity.
Contributions to the ESOP and shares released from the suspense account are allocated among ESOP participants on the basis of participants compensation as it relates to total participant compensation. Employees are fully vested upon completion of six (6) years of service. Benefits may be payable upon retirement, early retirement, disability, death or separation from service.
The ESOP is subject to the requirements of ERISA and regulations of the IRS and the United States Department of Labor.
13
Outstanding Equity Awards at Fiscal Year-End
There were no outstanding equity awards held by the named executive officers at the end of fiscal 2007, which ended on June 30, 2007.
Compensation Committee Interlocks and Insider Participation
The Compensation Committee determines compensation policy and consists of Directors Pennington, Campbell and McCarvel. Mr. Pennington was formerly Chief Executive Officer of the Bank. None of the above is a member of a compensation committee of the Board of Directors of any Company.
14
CERTAIN TRANSACTIONS
No directors, director nominees, executive officers or immediate family members of such individuals were engaged in transactions with Eagle, American Federal or any subsidiary involving more than $120,000 (other than through a loan) during the fiscal years ended June 30, 2005, June 30, 2006 and June 30, 2007. Furthermore, Eagle has no interlocking relationships in which any executive officer is a member of the board of directors of another entity, one of whose executive officers are a member of American Federals board of directors.
American Federal has followed the policy of offering residential mortgage loans for the financing of personal residences, and consumer loans to its officers, directors and employees. Loans are made in the ordinary course of business. They are also made on substantially the same terms and conditions, including interest rate and collateral, as those of comparable transactions prevailing at the time with other persons. These loans do not include more than the normal risk of collectibility or present other unfavorable features. As of June 30, 2007, the aggregate principal balance of loans outstanding to all directors, executive officers and immediate family members of such individuals was approximately $152,901.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCES
To the knowledge of the Board and based upon a review of Forms 3 and 4 and amendments thereto furnished to Eagle pursuant to Rule 16a-3(e) during the fiscal year ended June 30, 2007, no person who is a director, officer or beneficial owner of 10% of the Common Stock failed to file on a timely basis, the reports required by Section 16(a) of the Securities Exchange Act.
PROPOSAL II - RATIFICATION OF APPOINTMENT
OF INDEPENDENT AUDITORS
The firm of Davis Kinard & Co., P.C. (Davis Kinard), Certified Public Accountants, acted as independent auditors for Eagle for the fiscal year ended June 30, 2007. The Board has determined to appoint Davis Kinard to act as independent auditors for the fiscal year ending June 30, 2008. A representative of Davis Kinard will be present at the Annual Meeting, and will be given an opportunity to make a statement if he or she desires to do so and will be available to respond to appropriate questions. Eagle Financial MHC intends to vote its shares of Common Stock in favor of the ratification of the appointment of Davis Kinard.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR RATIFICATION OF THE APPOINTMENT OF DAVIS, KINARD & CO., P.C. AS EAGLES INDEPENDENT AUDITORS FOR FISCAL 2008 UNDER THIS PROPOSAL II.
OTHER BUSINESS
As of the date of this Proxy Statement, the Board of Directors of Eagle knows of no other matters than those described herein to be brought before the Annual Meeting other than procedural matters incident to the conduct of the Annual Meeting. If further business is properly presented, the proxy holders will vote proxies, as determined by a majority of the Board of Directors.
STOCKHOLDER PROPOSALS AND NOMINATIONS
Pursuant to the proxy solicitation regulations of the SEC, any shareholder proposal intended for inclusion in Eagles Proxy Statement and form of proxy related to Eagles 2008 Annual Meeting of stockholders must be received by Eagle by May 15, 2008, pursuant to the proxy solicitation regulations of the Securities and Exchange Commission. Nothing in this paragraph shall be deemed to require Eagle to include in its Proxy Statement and form of proxy any stockholder proposal which does not meet the requirements of the Securities and Exchange Commission in effect at that time.
15
Eagles by-laws provide that in order for a stockholder to make nominations for the election of directors, a stockholder must deliver notice in writing of such nominations to the Secretary not less than 30 nor more than 60 days prior to the date of the Annual Meeting; provided that if less than 31 days notice of the Annual Meeting is given to stockholders, such notice must be delivered not later than the close of the tenth day following the day on which notice of the Annual Meeting was mailed to stockholders. The notice of nominations for election of directors must set forth certain information regarding each nominee for election as a director, including such persons written consent to being named as a nominee and to serving as a director, if elected, and certain information regarding the stockholder giving such notice.
If a determination is made that an additional candidate is needed for the board, the Governance/Nominating Committee will consider candidates properly submitted by Eagles stockholders. Stockholders can submit the names of qualified candidates for director by writing to the Corporate Secretary at Eagle Bancorp, P.O. Box 4999, Helena, Montana 59604. The Corporate Secretary must receive a submission not less than 30 days nor more than 60 days prior to the date of Eagles proxy materials for the preceding years annual meeting. A stockholders submission must be in writing and include the following information:
|
|
the name and address of the stockholder as they appear on Eagles books, and the number of shares of Eagles common stock that are beneficially owned by such stockholder (if the stockholder is not a holder of record, appropriate evidence of the stockholders ownership should be provided); |
|
|
the name, address and contact information for the candidate, and the number of shares of common stock of Eagle that are owned by the candidate (if the candidate is not a holder of record, appropriate evidence of the candidates ownership should be provided); |
|
|
a statement of the candidates business and educational experience and involvement in community, business and civic affairs; |
|
|
such other information regarding the candidate as would be required to be included in Eagles proxy statement pursuant to Securities and Exchange Commission Regulation 14A; |
|
|
a statement detailing any relationship between the candidate and Eagle, the Bank and any subsidiaries of the Bank; |
|
|
a statement detailing any relationship between the candidate and any customer, supplier or competitor of Eagle and the Bank; |
|
|
detailed information about any relationship or understanding between the proposing stockholder and the candidate; and |
|
|
a statement that the candidate is willing to be considered and willing to serve as a director if nominated and elected. |
Stockholder submissions that are received and that meet the criteria outlined above will be forwarded to the Chair of the Nominating Committee for further review and consideration.
16
Whether or not you intend to be present at the Annual Meeting, you are urged to return your proxy card promptly. If you are then present at the Annual Meeting and wish to vote your shares in person, your original proxy may be revoked by voting at the Annual Meeting. However, if you are a stockholder whose shares are not registered in your own name, you will need appropriate documentation from your recordholder to vote personally at the Annual Meeting.
By Order of the Board of Directors
|
Larry A. Dreyer |
|
Chief Executive Officer |
Helena, Montana
September 17, 2007
17
THIS PAGE INTENTIONALLY LEFT BLANK
EXHIBIT A
EAGLE BANCORP
AUDIT COMMITTEE CHARTER
Organization
The Board of Directors of Eagle Bancorp (Eagle) shall annually designate an Audit Committee, which shall be composed of at least three directors, all of whom have no relationship to Eagle or its subsidiaries that may interfere with the exercise of their independence from management and Eagle or its subsidiaries. In determining the independence of members of the Audit Committee, the Board shall meet current standards of independence established for service on the Audit Committee by applicable law, including the laws and regulations of the Securities Exchange Commission, Federal Deposit Insurance Corporation (FDIC) and the Office of Thrift Supervision and other applicable laws and regulations.
Each member of the Audit Committee shall be financially literate, as such qualification is interpreted by the Board of Directors in its business judgment, or must become financially literate within a reasonable period of time after his or her appointment to the Audit Committee.
At least one member of the Audit Committee must have accounting or related financial management expertise, as the Board of Directors interprets such qualification in its business judgment.
Statement of Policy
The primary function of the Audit Committee is to provide assistance to the Board of Directors in fulfilling its responsibility to Eagle and its shareholders relating to (i) its oversight of management and its auditors in respect of corporate accounting, financial reporting practices, and the quality and integrity of the financial reports of Eagle, (ii) the compliance of Eagle with legal and regulatory requirements, (iii) the independent auditors qualifications and independence, and (iv) the performance of Eagles internal audit function and independent accountants and performance of the other duties of the Audit Committee specified by federal securities laws and regulations, applicable banking regulations, or the listing standards of The Nasdaq Stock Market, Inc. OTC Bulletin Board or other securities exchange or market on which Eagles securities are listed or eligible for trading (as applicable, the Listing Standards).
It is not the role of the Audit Committee to guarantee the accuracy or quality of Eagles financial statements but to oversee the work of management, the independent auditors and internal auditors. The Audit Committee does not have responsibility for planning or conducting the audit of Eagle or for determining that the financial statements are complete and accurate and are in accordance with generally accepted accounting principles. Those are responsibilities of management and the independent accountants, rather than the Audit Committee. The Audit Committee also is not responsible for ensuring compliance with laws or regulations. In so doing, it is the responsibility of the Audit Committee to maintain open communication between the directors, the independent auditors, the internal auditors, and the financial management of Eagle.
The outside auditor for Eagle is ultimately accountable to the Board of Directors and Audit Committee of Eagle. The Audit Committee and Board of Directors have the ultimate authority and responsibility to select, evaluate and, where appropriate, replace the outside auditor (or to nominate the outside auditor to be proposed for shareholder approval in any proxy statement).
The Audit Committee is responsible for obtaining from the outside auditor on a periodic basis a formal written statement delineating all relationships between the auditor and Eagle and its subsidiaries. The Audit Committee shall be responsible for conferring with the outside auditor with respect to any disclosed relationships or services that may affect the objectivity and independence of the outside auditor and for recommending to the Board of Directors such appropriate action as may be necessary to satisfy itself as to the independence of the outside auditor.
Responsibilities
In carrying out its responsibilities, the Audit Committee policies and procedures should remain flexible in order to best react to changing conditions and to oversee managements implementation of prudent corporate accounting and reporting policies.
In carrying out these responsibilities, the Audit Committee will:
General Responsibilities:
|
|
The Audit Committee will meet at least four times each year or more frequently when and if required as circumstances dictate. An Audit Committee member should not vote on any matter in which he or she is not independent. The Audit Committee may ask members of management or others to attend a particular meeting and is authorized to receive all pertinent information from management. |
|
|
The Audit Committee shall establish procedures for the (a) receipt, retention and treatment of complaints received by Eagle regarding accounting, internal accounting controls or auditing matters and (b) confidential, anonymous submission by Eagles employees of concerns regarding questionable accounting or auditing matters. |
|
|
The Audit Committee shall regularly report on its activities to the Board and shall provide the Board of Directors with such information as the Board of Directors may request, and shall make such recommendations as the Audit Committee shall deem appropriate. |
|
|
The Audit Committee shall fulfill such other duties and responsibilities as are required by applicable law, the regulations of the Securities and Exchange Commission, or the Listing Standards, and as assigned to the Audit Committee from time to time by the Board of Directors. |
2
|
|
Review and recommend to the directors the independent auditors to be selected to audit the financial statements of Eagle and its divisions and subsidiaries, including American Federal Savings Bank. |
Responsibilities for Audits and Review of Quarterly and Annual Financial Statements:
|
|
The Audit Committee will have sufficient contact with the independent accountant and the independent auditors will be required to treat the relationship with the Audit Committee such that it will be able to fulfill its obligations and be available to the full Board of Directors at least annually and that it will provide the Audit Committee with a timely analysis of significant financial reporting issues. |
|
|
The Audit Committee will discuss with management, the internal auditor and the independent accountant significant risks and exposures and will assess managements steps to minimize them. |
|
|
Meet with the independent auditors and financial management of Eagle to review the scope of the proposed audit for the current year and the audit procedures to be utilized, and at the conclusion thereof review such audit, including any comments or recommendations of the independent auditors. |
|
|
Obtain from the independent auditors a written statement detailing all relationships between the auditors and Eagle, discuss any such relationships with the auditors, and recommend appropriate action to satisfy itself as to the auditors independence. |
|
|
Review the internal audit function of Eagle including the independence and authority of its reporting obligations, the proposed audit plans for the coming year, and the coordination of such plans with the independent auditors. |
|
|
Review all examiners reports, and correspondence thereto including responses of Eagle. |
|
|
Receive prior to or at each meeting a summary of findings from completed internal audits and a progress report on the proposed internal audit plan, as appropriate, with explanations for changes from the original plan. |
|
|
Review with management and the independent auditors the financial statements contained in the annual report to shareholders to determine that the independent auditors are satisfied with the disclosure and content of the financial statements to be presented to the shareholders. Changes in accounting principles also should be reviewed. |
|
|
Provide sufficient opportunity for the internal and independent auditors to meet with the members of the Audit Committee without members of management present. Among the items to be discussed in these meetings are the independent auditors evaluation of Eagle financial, accounting, and auditing personnel, and the cooperation that the independent auditors receive during the course of the audit. |
3
|
|
The Audit Committee shall be solely responsible for determining and approving fees and other terms for engagements, including budget and staffing of the internal audit services function. |
|
|
Notwithstanding the foregoing, the Audit Committee shall not approve any non-audit service engagement where the provision of such service by the independent accountants is prohibited by applicable law, the regulations of the Securities Exchange Commission or the Listing Standards, and the independent auditor shall not provide any such prohibited service. |
|
|
Notwithstanding the foregoing, pre-approval is not required with respect to the provision of non-audit services if: (a) the aggregate amount of all such non-audit services provided to Eagle constitutes not more than five percent of the total amount of revenues paid by Eagle to its independent auditors during the fiscal year in which the non-audit services are provided; (b) such services were not recognized by Eagle at the time of the engagement to be non-audit services; and (c) the non-audit services are promptly brought to the attention of the Audit Committee and approved by the Audit Committee, or by one or more members of the Audit Committee to whom authority to grant such approval has been delegated, prior to the completion of the audit. |
|
|
The Audit Committee will review the following with the independent accountant, the internal auditor and management: |
a. The adequacy of Eagles internal controls, including computerized information system controls and security; and the resolution of identified material weaknesses and reportable conditions in internal controls;
b. Any fraud that involves management or other employees who have a significant role in Eagles internal controls;
c. Any significant findings and recommendations made by the independent accountant or internal auditing, together with managements responses to them;
d. All critical accounting policies and practices and any other material components of Eagles financial statements involving managements judgment or estimates, and about the quality of accounting principals and the clarity of financial disclosure practices used or proposed to be used by Eagle;
e. The alternative treatments of financial information within generally accepted accounting principles that have been discussed with management officials, ramifications of the use thereof, and the treatment preferred by the independent accountants, as well as any required or suggested changes in auditing or accounting practices or principles;
f. Material off-balance sheet transactions, arrangements, obligations and other relationships of Eagle with unconsolidated entities or others that may have a material current or future effect on Eagles financial condition, changes in financial condition, results of operations,
4
liquidity, capital expenditures, capital resources of significant components of revenue or expenses;
g. Any material changes in accounting policies or practices and the impact thereof on Eagles financial statements;
h. The annual audited financial statements and quarterly financial statements, including Eagles disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations;
|
i. Any report or recommendations of the independent accountants; |
j. Anything else about the audit procedures or findings that GAAP requires the accountants to discuss with the Committee.
k. Disclosures made by the CEO and CFO during the Forms 10-KSB and 10-QSB certification process about significant deficiencies in the design or operation of internal controls; and
l. Any difficulties or disputes encountered with management while conducting audits, including any restrictions on the scope of their work or access to required information.
|
|
The Audit Committee will review annual filings with the SEC and other published documents containing Eagles financial statements and will consider whether the information in the filings is consistent with the information in the financial statements. The Audit Committee shall discuss earnings press releases (particularly use of pro forma, or adjusted non-GAAP information). Such matters may be discussed generally (e.g., types of information and presentations) and need not include specific releases or guidance. |
|
|
The Audit Committee will determine that the quarterly financial statements have been reviewed by the independent accountants in accordance with SAS 100 before those interim statements are released to the public or filed with the Securities Exchange Commission. |
|
|
The Audit Committee shall prepare, or cause to be prepared by management, a report for inclusion in the proxy statement that describes the Committees composition and responsibilities, and how they were discharged, including a statement regarding their review and discussion of the annual financial statements, review of the independence of the independent accountants, and discussions with the independent accountants, and a statement that based on the foregoing, the Committee recommended that the annual financial statements be included in Eagles annual report on Form 10-KSB. |
5
Ongoing Responsibilities:
|
|
The Audit Committee shall conduct an appropriate review of all related party transactions for potential conflicts of interest and all such transactions shall be approved by the Committee to the extent required by applicable law. |
|
|
In performing its duties hereunder, the Audit Committee shall have the authority to conduct or authorize investigations, to retain and terminate such outside legal, accounting or other advisors as it shall deem necessary, without seeking further approval of the Board of Directors, and Eagle shall provide for appropriate funding therefore. The Committee may utilize, consult with and engage the members and resources of the Audit Committee in the discharge of its duties. |
|
|
Review legal and regulatory matters that may have a material effect on Eagles financial statements, compliance policies and programs and reports from regulators. |
|
|
The Audit Committee shall review and assess at least annually its performance, and the adequacy of this Charter in light of applicable law and regulations. |
|
|
The Audit Committee shall discuss Eagles policies with respect to risk assessment and risk management, including legal and ethical compliance programs. |
|
|
Review the matters discussed at each committee meeting with the Board of Directors. |
|
|
Investigate any matter brought to its attention within the scope of its duties to the extent and in such manner as it considers appropriate. |
6
THIS PAGE INTENTIONALLY LEFT BLANK
THIS PAGE INTENTIONALLY LEFT BLANK
x | PLEASE MARK VOTES AS IN THIS EXAMPLE |
REVOCABLE PROXY
EAGLE BANCORP
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF
DIRECTORS OF EAGLE BANCORP TO BE USED AT THE ANNUAL
MEETING OF STOCKHOLDERS ON OCTOBER 18, 2007
The undersigned being a stockholder of Eagle Bancorp hereby appoints Thomas J. McCarvel and James A. Maierle, or each of them, with full power of substitution in each, as proxies to cast all votes which the undersigned stockholder is entitled to cast at the Annual Meeting of Stockholders to be held at 11:00 a.m., Montana Time, on October 18, 2007, at 1400 Prospect Avenue, Helena, Montana 59601, and any adjournments thereof. The undersigned stockholder hereby revokes any proxy or proxies heretofore given.
For | With- hold | For All Except | 1. Election of three directors for three year terms each. Nominees: Don O. Campbell, Peter J. Johnson and Rick F. Hays INSTRUCTION: To withhold authority to vote for any individual nominee, mark For All Except and write that nominees name in the space provided below. __________________________________________________________________ |
o | o | o |
For | Against | Abstain | 2. Ratification of the appointment of
Davis, Kinard & Co., P.C., as Eagle Bancorps independent auditors for the fiscal year ending June 30, 2008. | o | o | o | ||||||||
PLEASE CHECK BOX IF YOU PLAN TO ATTEND THE MEETING. | 4 | o |
In their discretion the proxies are authorized to vote with respect to
approval of the minutes of the last meeting of stockholders, matters incident to
the conduct of the meeting, and upon such other matters as may properly come
before the meeting.
If signed and returned this proxy will be voted as directed or, if no
direction is given, will be voted FOR the nominees under PROPOSAL I and FOR the
auditors under PROPOSAL II.
Please be sure to sign and date this Proxy in the box below. |
Date |
Stockholder sign above |
Co-holder (if any) sign above |
5 Detach above card, sign, date and mail in postage paid envelope provided. 5
EAGLE BANCORP
Please date this Revocable Proxy and sign, exactly as your name(s) appears on
your stock certificate. If signing as a fiduciary, please give your full title.
If you receive more than one proxy card, please sign and return all cards in the
accompanying envelope. Please check your mailing address as it appears on this
Revocable Proxy. If it is inaccurate, please include your correct address below. PLEASE ACT PROMPTLY SIGN, DATE & MAIL YOUR PROXY CARD TODAY |
IF YOUR ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
__________________________________________________
__________________________________________________
__________________________________________________