Rurban Financial DEF 14A
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary proxy statement |
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Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
RURBAN FINANCIAL CORP.
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11 |
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Per unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and
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Proposed maximum aggregate value of transaction:. |
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Fee paid previously with preliminary materials: |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
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Form, Schedule or Registration Statement No.: |
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RURBAN FINANCIAL CORP.
401 Clinton Street
Defiance, Ohio 43512
(419) 783-8950
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
Defiance, Ohio
March 7, 2007
To the Shareholders of
Rurban Financial Corp.:
NOTICE IS HEREBY GIVEN that the 24th Annual Meeting of the Shareholders (the
Annual Meeting) of Rurban Financial Corp. (the Company) will be held at the Eagles Club, 711 W.
Second Street, Defiance, Ohio, on Thursday, April 19, 2007, at 10:00 a.m., Eastern Daylight Savings
Time, for the following purposes:
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To elect three (3) directors to serve for terms of three (3) years each. |
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To transact such other business as may properly come before the Annual Meeting
and any adjournment(s) thereof. |
Shareholders of record at the close of business on February 21, 2007 are entitled to receive
notice of, and to vote at, the Annual Meeting and any adjournment(s) thereof in person or by proxy.
You are cordially invited to attend the Annual Meeting. Your vote is important, regardless of
the number of common shares you own. Whether or not you plan to attend the Annual Meeting, please
sign, date and return your proxy card promptly in the enclosed envelope.
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By Order of the Board of Directors,
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Kenneth A. Joyce |
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President and Chief Executive Officer |
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Proxy Statement for the
Annual Meeting of Shareholders of
RURBAN FINANCIAL CORP.
To Be Held On Thursday, April 19, 2007
TABLE OF CONTENTS
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Solicitation and Voting |
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Election of Directors |
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Corporate Governance |
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Meetings and Committees of the Board |
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Compensation Discussion and Analysis |
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Compensation Committee Report |
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Compensation of Executive Officers |
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Summary Compensation Table For 2006 |
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Grants of Plan Based Awards for 2006 |
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Outstanding Equity Awards at Fiscal Year-End for 2006 |
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Option Exercises and Stock Vested for 2006 |
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Pension Benefits for 2006 |
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Nonqualified Deferred Compensation |
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Change in Control Agreements |
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Employment Agreement |
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Director Compensation |
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Security Ownership of Certain Beneficial Owners and Management |
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Section 16(a) Beneficial Ownership Reporting Compliance |
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Transactions With Related Persons |
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Audit Committee Disclosure |
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Audit Committee Report |
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Shareholder Proposals for the 2008 Annual Meeting |
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Annual Report on Form 10-K |
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Delivery of Proxy Materials to Multiple Shareholders Sharing the Same Address |
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Other Matters |
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RURBAN FINANCIAL CORP.
401 Clinton Street
Defiance, Ohio 43512
(419) 783-8950
PROXY STATEMENT FOR
THE ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON THURSDAY, APRIL 19, 2007
SOLICITATION AND VOTING
This proxy statement and the accompanying proxy card are being mailed to shareholders of
Rurban Financial Corp. (the Company) on or about March 7, 2007, in connection with the
solicitation of proxies by the Board of Directors of the Company for use at the Annual Meeting of
Shareholders (the Annual Meeting) to be held on Thursday, April 19, 2007, or at any
adjournment(s) thereof. The Annual Meeting will be held at 10:00 a.m., Eastern Daylight Savings
Time, at the Eagles Club, 711 W. Second Street, Defiance, Ohio.
A proxy card for use at the Annual Meeting accompanies this proxy statement. Whether or not
you plan to attend the Annual Meeting, you may ensure your representation by completing, signing,
dating and promptly returning the enclosed proxy card in the envelope provided. You may revoke
your proxy at any time before it is actually voted at the Annual Meeting (1) by giving written
notice of revocation to the Secretary of the Company at the address of the Company shown on the
cover page of this proxy statement; (2) by executing and returning a later-dated proxy card which
is received by the Company prior to the Annual Meeting; or (3) by attending the Annual Meeting and
giving notice of revocation in person (but only if you are the registered owner of your common
shares). If your common shares are held in the name of your broker, financial institution or other
holder of record and you wish to revoke your proxy in person, you must bring an account statement
or letter from the broker, financial institution or other holder of record indicating that you were
the beneficial owner of the common shares on February 21, 2007, the record date for voting (the
Record Date). Attendance at the Annual Meeting will not, in and of itself, constitute revocation
of a proxy.
Only shareholders of the Company of record at the close of business on the Record Date are
entitled to receive notice of, and to vote at, the Annual Meeting and any adjournment(s) thereof.
At the close of business on the Record Date, 5,027,433 common shares were outstanding and entitled
to vote. Each common share of the Company entitles the holder thereof to one vote on each matter
to be submitted to shareholders at the Annual Meeting. A quorum for the Annual Meeting requires
the presence, in person or by proxy, of a majority of the outstanding common shares of the Company.
Shareholders holding common shares in street name with a broker, financial institution or
other holder of record may be eligible to appoint their proxy electronically via the Internet or
telephonically and may incur costs associated with electronic access. Such shareholders should
review the information provided to them by their broker or other holder of record. This
information will describe the procedures to be followed in instructing the holder of record how to
vote the street name common shares and how to revoke previously given instructions.
Common shares represented by properly executed proxy cards that are returned to the Company
prior to the Annual Meeting will be counted toward the establishment of a quorum for the Annual
Meeting even though they are marked Abstain, Against, Withhold Authority or For All Except
or not marked at all. Brokers who hold their customers common shares in street name may, under
the
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applicable rules of the exchange or other self-regulatory organizations of which the brokers
are members, sign and submit proxy cards for such common shares and may vote such common shares on
routine matters, such as the uncontested election of directors. However, brokers who hold common
shares in street name may not vote such common shares on non-routine matters without specific
instructions from the customer who owns the common shares. Proxy cards that are signed and
submitted by brokers that have not been voted on certain matters as described in the previous
sentence are referred to as broker non-votes. Broker non-votes count toward the establishment of
a quorum at the Annual Meeting.
The Company will bear the costs of preparing, printing and mailing this proxy statement, the
accompanying proxy card and any other related materials, as well as all other costs incurred in
connection with the solicitation of proxies on behalf of the Companys Board of Directors other
than the Internet and telephone usage charges incurred if a shareholder appoints a proxy
electronically through a holder of record. Proxies will be solicited by mail and may be further
solicited, for no additional compensation, by officers, directors or employees of the Company and
its subsidiaries by further mailing, by telephone or by personal contact. The Company will also
pay the standard charges and expenses of brokers, voting trustees, financial institutions and other
custodians, nominees and fiduciaries, who are record holders of common shares not beneficially
owned by them, for forwarding materials to and obtaining proxies from the beneficial owners of
common shares entitled to vote at the Annual Meeting.
If you are a participant in the Rurban Employee Stock Ownership Plan (the Rurban ESOP ) and
common shares have been allocated to your account in the Rurban ESOP, you will be entitled to
instruct the trustee of the Rurban ESOP how to vote those common shares and you may receive your
voting instruction card separately. If you do not provide voting instructions, the common shares
allocated to your account in the Rurban ESOP will not be voted.
The Annual Report to the Shareholders of the Company for the fiscal year ended December 31,
2006 (the 2006 fiscal year) is being delivered with this proxy statement.
Your Vote Is Important. Whether You Own One Share Or Many, Your Prompt
Cooperation In Voting Your Proxy Is Greatly Appreciated.
ELECTION OF DIRECTORS
There are currently eleven individuals serving as members of the Board of Directors three
in the class whose terms expire at the Annual Meeting, four in the class whose terms expire in 2008
and four in the class whose terms expire in 2009.
The Board of Directors proposes that each of the three nominees identified below be elected
for a new term of three years expiring in 2010. Each nominee was recommended to the Board of
Directors by the Executive Governance and Nominating Committee. Each individual elected as a
director at the Annual Meeting will hold office for a term of three years and until his or her
successor is elected and qualified, or until his or her earlier resignation, removal from office or
death. Common shares represented by properly executed and returned proxy cards will be voted
FOR the election of the Board of Directors nominees unless authority to vote for one or
more nominees is withheld. If a nominee who would otherwise receive the required number of votes
becomes unavailable or unable to serve as a director for any reason, the individuals designated as
proxy holders reserve full discretion to vote the common shares represented by the proxies they
hold for the election of the remaining nominees and for
the election of any substitute nominee designated by the Board of Directors. The Board of
Directors has no reason to believe that any of the nominees named below will not serve if elected.
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The following table gives certain information, as of the Record Date, concerning each nominee
for election as a director of the Company. Unless otherwise indicated, each person has held his
principal occupation for more than five years.
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Director of the |
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Position(s) Held with the |
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Nominee |
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Company and its Subsidiaries |
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Thomas M. Callan
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(Retired) President and Owner
of Defiance Stamping Company,
Defiance Ohio, a metal
stamping company, from 1980
to May 2005; Trustee,
Defiance College; Director of
The State Bank and Trust
Company (State Bank) since
1996.
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2001 |
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2010 |
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Richard L. Hardgrove
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(Retired) President and Chief
Executive Officer of the
Eastern Region of Sky Bank,
Salineville, Ohio from 1998
to 2001; Deputy
Superintendent of Banks,
State of Ohio, from 1996 to
1998; Director of State Bank
since 2004.
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2004 |
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2010 |
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Steven D. VanDemark
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General Manager of Defiance
Publishing Company, Defiance,
Ohio, a newspaper publisher,
since 1985; Director of
Defiance Development and
Tourism Bureau; Trustee,
Defiance College; Chairman of
the Board of the Company
since 1992; Director of State
Bank since 1990; Chairman of
the Board of State Bank since
1992; Director of Rurbanc
Data Services Inc. (RDSI)
since 1997; Director of
RFCBC, Inc. (RFCBC) since
2004.
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1991 |
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2010 |
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The following table gives certain information, as of the Record Date, concerning the
current directors whose terms will continue after the Annual Meeting. Unless otherwise indicated,
each person has held his or her principal occupation for more than five years.
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Director of the |
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John R. Compo
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62 |
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Chairman of Board and President
of Compo Corporation, Defiance,
Ohio, an industrial property
management and logistical
warehousing company, since 1966;
Director of State Bank since
1985.
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1987 |
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2008 |
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John
Fahl
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President of Carlson Millstream
Travel, Findlay, Ohio, a travel
agency; (Retired) President from
1994 to 2001 of Tire Operations,
and Director from 1992 to 2001,
of Cooper Tire & Rubber Company,
Findlay, Ohio, a tire and rubber
manufacturer; Director of Lehigh
Technologies, LLC, a manufacturer
of rubber powders, since 2004;
Director of State Bank since
2004; Chairman and Director of
RFCBC since 2004.
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1996 |
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2008 |
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Robert
A. Fawcett, Jr.
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Agent, Fawcett, Lammon, Recker
and Associates Insurance Agency,
Inc., Ottawa, Ohio, sales and
service of property and casualty
insurance since 1976; Director of
State Bank since 2004; Director
RFCBC from 2001 to 2004.
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1992 |
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2008 |
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Rita
A. Kissner
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61 |
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(Retired) City of Defiance,
Ohio, served as Mayor from 1992
to 1999, Finance Director from
1987 to1991, and Auditor from
1980 to 1986; Downtown
Development Director beginning
Jan. 2007; Director of State Bank
since 2004.
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Director of the |
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Thomas
A. Buis
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Insurance Consultant, Blanchard
Valley Health System, Findlay,
Ohio, a non-profit parent
corporation of an integrated
regional health system, since
2004; (Retired) President and
Chairman of Spencer-Patterson
Agency, Inc., Findlay, Ohio, an
insurance agency, from 1975 to
2004; Director of Hancock County
Board of Alcohol, Drug Addiction
and Mental Health Services
(non-profit); Partner of Millsix
Enterprises, a real estate
partnership; Director of State
Bank since 2004; Director of
Reliance Financial Services, N.A.
(RFS) from 2003 to 2005.
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2009 |
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Kenneth
A. Joyce
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President and Chief Executive
Officer of the Company since
August 2002; Chairman and Chief
Executive Officer of RDSI since
October 1997; Director of State
Bank since 2002; Director of
RFCBC since 2004; Director of
RDSI since 1997; Chairman and
Director of RFS since 2005;
Director of The Exchange Bank
since 2006; Chairman, CEO and
Director of Rurban Operations
Corp. (ROC) since 2006;
Director of Promedica-Defiance
Regional Medical Center and
Promedica Physicians Group;
Chairman of Promedica-Defiance
Regional Medical Center Finance
Committee; Director of United Way
(non-profit); Director of
Kettenring Country Club.
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2002 |
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2009 |
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Thomas
L. Sauer
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President and Owner of City
Beverage, a beer distributor;
Director of State Bank since
August 2004.
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2005 |
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2009 |
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J.
Michael Walz
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63 |
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General Dentist of Defiance
Dental Group in Defiance, Ohio
since 1970; Director of State
Bank since 1989; Director of
RFCBC since 2004; Director of RFS
from 1997-2005; Chairman and
Director of The Exchange Bank
since 2006.
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1992 |
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2009 |
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There are no family relationships among any of the directors, nominees for election as
directors and executive officers of the Company.
Recommendation and Vote
Your Board Recommends That Shareholders
Vote FOR All Three Nominees
Under Ohio law and the Companys Code of Regulations (as amended), the three nominees
receiving the greatest number of votes will be elected.
Common shares represented by properly executed and returned proxy cards will be voted
FOR the election of the Board of Directors nominees named above unless authority to vote
for one or more nominees is withheld. Shareholders may withhold authority to vote for the entire
slate as nominated or, by writing the name of one or more nominees on the line provided on the
proxy card, withhold the authority to vote for one or more nominees. Common shares as to which the
authority to vote is withheld and broker non-votes will be counted for quorum purposes, but will
not be counted toward the election of directors or toward the election of the individual nominees
specified on the proxy card.
CORPORATE GOVERNANCE
Director Independence
The Board of Directors has reviewed, considered and discussed each directors relationships,
both direct and indirect, with the Company and its subsidiaries and the compensation and other
payments, if any, each director has, both directly and indirectly, received from or made to the
Company and its subsidiaries in order to determine whether such director qualifies as independent
under Rule 4200(a)(15) of the Marketplace Rules of The Nasdaq Stock Market, Inc. (NASDAQ).
The Board of Directors has affirmatively determined that the Board of Directors has at least a
majority of independent directors, and that each of the following directors has no financial or
personal ties, either directly or indirectly, with the Company or its subsidiaries (other than
compensation as a director of the Company and its subsidiaries, banking relationships in the
ordinary course of business with the Companys banking subsidiaries and ownership of the Companys
common shares as described in this proxy statement) and thus qualifies as independent under NASDAQ
Marketplace Rule 4200(a)(15): Thomas A. Buis, Thomas M. Callan, John R. Compo, John Fahl, Robert
A. Fawcett, Jr., Richard L. Hardgrove, Rita A. Kissner, Thomas L. Sauer, Steven D. VanDemark and J.
Michael Walz.
Nominating Procedures
The Company has a standing Executive Governance and Nominating Committee that is responsible
for identifying and recommending individuals qualified to become directors. The Executive
Governance and Nominating Committee recommended Thomas M. Callan, Richard L. Hardgrove and Steven
D. VanDemark for re-election as directors of the Company at the Annual Meeting.
When considering potential candidates for the Board of Directors, the Executive Governance and
Nominating Committee strives to assure that the composition of the Board of Directors, as well as
its
practices and operation, contribute to value creation and to the effective representation of
the Companys shareholders. The Executive Governance and Nominating Committee will consider those
factors it deems
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appropriate in evaluating director candidates, including judgment, skill, strength
of character and experience. Depending upon the current needs of the Board of Directors, certain
factors may be weighed more or less heavily by the Executive Governance and Nominating Committee.
In considering candidates for the Board of Directors, the Executive Governance and Nominating
Committee evaluates the entirety of each candidates credentials and does not have any specific
minimum qualifications that must be met by a nominee. However, the Executive Governance and
Nominating Committee strives to select candidates who have the highest personal and professional
integrity; who have demonstrated exceptional ability and judgment; who will be most effective, in
conjunction with the other members of the Board, in serving the long-term interests of the
Companys shareholders; who can devote the necessary time to serve as a director; and who have a
working knowledge of financial statements and a sense of proper corporate governance. In addition,
no person who is 70 years old or older will be eligible to be elected or re-elected to the Board of
Directors.
The Executive Governance and Nominating Committee considers candidates for the Board of
Directors from any reasonable source, including shareholder recommendations. The Executive
Governance and Nominating Committee does not evaluate candidates differently based on who has made
the recommendation or the source of the recommendation. The Executive Governance and Nominating
Committee has the authority under its charter to hire and pay a fee to consultants or search firms
to assist in the process of identifying and evaluating candidates. No such consultants or search
firms have been used to date and, accordingly, no fees have been paid to consultants or search
firms.
Shareholders may recommend director candidates for consideration by the Executive Governance
and Nominating Committee by writing to Steven D. VanDemark, Chairman of the Board of the Company,
Thomas A. Buis, Chairman of the Executive Governance and Nominating Committee, Kenneth A. Joyce,
President and Chief Executive Officer of the Company, or Valda Colbart, the Companys Investor
Relations Officer. To be considered, recommendations must be received at the Companys principal
office located at 401 Clinton Street, Defiance, Ohio 43512 no later than June 30th of
the year preceding the annual meeting of shareholders and must state the qualifications of the
proposed candidate.
Shareholders may also nominate an individual for election as a director of the Company by
following the procedures set forth in the Companys Code of Regulations. Pursuant to the Code of
Regulations, all shareholder nominations must be made in writing and delivered or mailed (by first
class mail, postage prepaid) to the Secretary of the Company at the Companys principal office
located at 401 Clinton Street, Defiance, Ohio 43512. Nominations for an annual meeting of
shareholders must be received by the Secretary of the Company on or before the later of (a) the
February 1st immediately preceding the date of the annual meeting of shareholders or
(b) the 60th day prior to the first anniversary of the most recent annual meeting of
shareholders at which directors were elected. However, if the annual meeting of shareholders is
not held on or before the 31st day next following the first anniversary of the most
recent annual meeting of shareholders at which directors were elected, nominations must be received
by the Secretary of the Company within a reasonable time prior to the date of the annual meeting of
shareholders. Nominations for a special meeting of shareholders at which directors are to be
elected must be received by the Secretary of the Company no later than the close of business on the
7th day following the day on which the notice of the special meeting was mailed to
shareholders. In any event, each nomination must contain the following information: (a) the name,
age, business address and residence address of each proposed nominee; (b) the principal occupation
or employment of each proposed nominee; (c) the number of common shares owned beneficially and of
record by each proposed nominee and the length of time the proposed
nominee has owned such shares; and (d) any other information required to be disclosed with respect
to a nominee for election as a director under the proxy rules promulgated by the Securities and
Exchange Commission (the SEC) under the Securities Exchange Act
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of 1934, as amended (the
Exchange Act). Nominations not made in accordance with the Companys Code of Regulations will
not be effective.
Code of Conduct
In accordance with the applicable provisions of the NASDAQ Marketplace Rules and the rules and
regulations of the SEC, the Board of Directors has adopted the Rurban Financial Corp. Code of
Conduct and Ethics which applies to the directors, officers and employees of the Company and its
subsidiaries. The Code of Conduct and Ethics is available on the Companys website at
www.rurbanfinancial.net by first clicking Corporate Governance and then Code of Conduct.
Communications with the Board
Shareholders may initiate communication to the Board either generally or in care of Valda
Colbart, the Companys Investor Relations Officer, or another corporate officer. There is no
screening process, and all shareholder communications that are received by officers for the Boards
attention are forwarded to the Board.
Any communication to the Board may be mailed to the Board, in care of Valda Colbart, the
Companys Investor Relations Officer, at the Companys headquarters, 401 Clinton Street, Defiance,
Ohio 43512. The mailing envelope must contain a clear notation indicating that the enclosed letter
is a Shareholder-Board Communication or Shareholder-Director Communication. In addition,
communication via the Companys website at www.rurbanfinancial.net may be used. All such
communications, whether via mail or the website, must identify the author as a shareholder and
clearly state whether the intended recipients are all members of the Board or just certain
specified individual directors. The Investor Relations Officer will make copies of all such
communications and circulate them to the appropriate director or directors without any screening.
Director Stock Ownership Policy
The Company has a Director Stock Ownership Policy that requires each director of the Company
to own a minimum of 2,500 common shares of the Company. Newly elected directors are required to
own 33% of the required number of common shares (i.e., 825 common shares) by the end of the first
year of service, 66% of the required number of common shares (i.e., 1,650 common shares) by the end
of the second year of service, and the full required number of common shares (i.e., 2,500 common
shares) by the end of the third year of service on the Companys Board.
MEETINGS AND COMMITTEES OF THE BOARD
Each Director is expected to devote sufficient time, energy and attention to ensure diligent
performance of his or her duties and to attend all Board, committee and shareholders meetings.
The Board of Directors of the Company met thirteen times during 2006, of which twelve were
regularly scheduled meetings and one was an unscheduled meeting. All Directors attended 75% or
more of the aggregate of the number of meetings held by the Board of Directors and the number of
meetings held by the Board committees on which he or she served. In accordance with the NASDAQ
Marketplace Rules, the independent directors meet in executive session as appropriate matters for
their consideration arise.
9
The Company encourages all incumbent directors and director nominees to attend each
annual meeting of shareholders. All of the incumbent directors and director nominees attended the
Companys last annual meeting of shareholders held on April 20, 2006.
Committees of the Board
The Board of Directors has five standing committees to facilitate and assist the Board in the
execution of its responsibilities. The committees are currently the Audit Committee, the
Compensation Committee, the Executive-Compliance Committee, the Executive Governance and Nominating
Committee and the Loan Review Committee. The charters of the Audit Committee, the Compensation
Committee and the Executive Governance and Nominating Committee are available on the Companys
website at www.rurbanfinancial.net by first clicking Corporate Governance and then Supplementary
Info. The charter of each committee is also available in print to any shareholder who requests
it.
The following table shows current membership for each of the standing Board committees.
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Audit |
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Compensation |
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Executive-Compliance |
Committee |
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Committee |
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Committee |
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Thomas M. Callan
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John R. Compo
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John R. Compo |
Robert A. Fawcett Jr.*
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John Fahl*
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Robert A. Fawcett, Jr. |
Richard L. Hardgrove
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Steven D. VanDemark
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Kenneth A. Joyce |
Rita A. Kissner
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J. Michael Walz
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Rita A. Kissner |
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Steven D. VanDemark* |
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J. Michael Walz |
Executive Governance &
Nominating Committee
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Loan Review
Committee |
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Thomas A. Buis*
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Thomas A. Buis |
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Robert A. Fawcett Jr.
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Thomas M. Callan* |
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Steven D. VanDemark
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Thomas L. Sauer |
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J. Michael Walz |
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10
Audit Committee
The Audit Committee has four members and met seven times during the 2006 fiscal year. The
Board of Directors has determined that each member of the Audit Committee qualifies as independent
under NASDAQ Marketplace Rules 4200(a)(15) and 4350(d)(2), as well as under Rule 10A-3 promulgated
under the Exchange Act.
The Board of Directors has determined that each member of the Audit Committee is able to read
and understand financial statements, including the Companys balance sheet, income statement and
cash flow statement, and is qualified to discharge his or her duties to the Company and its
subsidiaries. In addition, the Board of Directors has determined that Richard L. Hardgrove
qualifies as an audit committee financial expert for purposes of Item 407(d)(5) of Regulation S-K
promulgated by the SEC by virtue of his service as the President and Chief Executive Officer of Sky
Bank prior to his retirement.
The Audit Committee is organized and conducts its business pursuant to a written charter
adopted by the Board of Directors. At least annually, the Audit Committee reviews and reassesses
the adequacy of its charter and recommends changes to the full Board of Directors as necessary. As
set forth in the Audit Committee Charter, the purpose of the Audit Committee is to assist the Board
of Directors in its oversight of:
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the accounting and financial reporting principles and policies and the internal
accounting and disclosure controls and procedures of the Company and its
subsidiaries; |
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the Companys internal audit function; |
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the certification of the Companys quarterly and annual financial statements
and disclosures; and |
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the Companys consolidated financial statements and the independent audit
thereof. |
The Audit Committee is also directly responsible for the appointment, compensation, retention
and oversight of the work of the independent registered public accounting firm engaged for the
purpose of preparing or issuing an audit report or performing other audit, review or attestation
services. The independent registered public accounting firm reports directly to the Audit
Committee. The Audit Committee evaluates the independence of the independent registered public
accounting firm on an ongoing basis. Additionally, the Audit Committee reviews and pre-approves
all audit services and permitted non-audit services provided by the independent registered public
accounting firm to the Company or any of its subsidiaries and ensures that the independent
registered public accounting firm is not engaged to perform the specific non-audit services
prohibited by law, rule or regulation. The Audit Committee is also responsible for establishing
procedures for the receipt, retention and treatment of complaints received by the Company regarding
accounting, internal accounting controls or auditing matters, including the confidential, anonymous
submission by employees of the Company of concerns regarding questionable accounting or auditing
matters.
Additional information regarding the Audit Committee is provided under the heading Audit
Committee Disclosure beginning on page 39 of this proxy statement. In addition, the Audit
Committee Report relating to the 2006 fiscal year is set forth on page 40 of this proxy statement.
Compensation Committee
The Compensation Committee has four members and met twice during the 2006 fiscal year. The
Board of Directors has determined that each member of the Compensation Committee qualifies as
11
independent under Rule 4200(a)(15) of the NASDAQ Marketplace Rules. In addition, each member of
the Compensation Committee qualifies as an outside director for purposes of Section 162(m) of the
Internal Revenue Code of 1986, as amended (the Internal Revenue Code), and as a non-employee
director for purposes of Section 16b-3 under the Exchange Act.
The function of the Compensation Committee is to review and recommend to the Board of
Directors of the Company the salary, bonus and other compensation to be paid to, and the other
benefits to be received by, the Companys executive officers, including the President and Chief
Executive Officer. In addition, the Compensation Committee also evaluates and makes
recommendations regarding the compensation of the directors, including their compensation for
services on Board committees. The Compensation Committee also administers the Rurban Financial
Corp. Stock Option Plan.
Additional information regarding the Compensation Committee is provided under the heading
Compensation Discussion and Analysis beginning on page 14 of this proxy statement. In addition,
the Compensation Committee Report relating to the 2006 fiscal year is set forth on page 20 of
this proxy statement.
Executive-Compliance Committee
The Executive-Compliance Committee has six members and did not meet during the 2006 fiscal
year. The function of the Executive-Compliance Committee is to act on behalf of the Board of
Directors between regularly scheduled meetings of the Board of Directors and to monitor corporate
compliance with applicable laws and regulations. The issues that would normally be addressed by
the Executive-Compliance Committee in absence of a meeting of the full Board were addressed by the
full Board in 2006, resulting in no requirement to convene this Committee.
Executive Governance and Nominating Committee
The Executive Governance and Nominating Committee has four members and met once during the
2006 fiscal year. The Board of Directors has determined that each member of the Executive
Governance and Nominating Committee qualifies as independent under NASDAQ Marketplace Rule
4200(a)(15).
The function of the Executive Governance and Nominating Committee is to assist the Board of
Directors in identifying qualified individuals to become directors of the Company and its
subsidiaries, determining the composition of the boards of directors and their committees,
monitoring a process to assess the effectiveness of the boards of directors and developing and
implementing the Companys corporate governance guidelines. The Executive Governance and
Nominating Committee also evaluates the performance of the current members of the boards of
directors of the Company and its subsidiaries on an annual basis.
Loan Review Committee
The Loan Review Committee has three members and met four times during the 2006 fiscal year.
The function of the Loan Review Committee is to assist the Board of Directors in fulfilling its
oversight responsibilities of credit quality in the subsidiary banks. The Loan Review Committee is
comprised of
independent directors who are not involved in the loan approval process at subsidiary banks,
except when full Board approval is required due to the nature or size of a particular credit being
presented.
Compensation Committee Interlocks and Insider Participation
12
The Compensation Committee is comprised entirely of independent directors.
13
COMPENSATION DISCUSSION AND ANALYSIS
Overview of Compensation Program
The Compensation Committee (for purposes of this analysis, the Committee) of the Board of
Directors of the Company has responsibility for establishing, implementing and continually
monitoring adherence with the Companys compensation philosophy. The Committee ensures that the
total compensation paid to the executive officers of the Company is fair, reasonable and
competitive. The Committee also provides oversight for all significant compensation plans for all
officers, non-officers, and directors.
Throughout this proxy statement, the individuals who served as the Companys Chief Executive
Officer and Chief Financial Officer during the 2006 fiscal year, as well as the other individuals
included in the Summary Compensation Table on page 21 of this proxy statement, are referred to as
the named executive officers.
Compensation Philosophy and Objectives
The Committee believes that the most effective executive compensation program is one that is
designed to reward the achievement of specific, long-term and strategic goals by the Company, and
which aligns executives interests with those of the shareholders by rewarding performance above
established goals, with the ultimate objective of improving shareholder value. The Committee
evaluates both performance and compensation to ensure that the Company maintains its ability to
attract and retain quality employees in key positions. The Committee attempts to ensure that the
compensation provided to key employees of the Company and its subsidiaries, including the named
executive officers, remains competitive relative to the compensation paid to similarly situated
employees at comparable companies. The Committee further believes that such compensation should
include both cash and equity-based compensation that rewards performance as measured against
established goals.
In determining the compensation of the executive officers of the Company, including the named
executive officers, the Compensation Committee has sought to create a compensation program which is
competitive with programs of a peer group of similar organizations and that links compensation to
financial performance, rewards above-average corporate performance and recognizes individual
contributions and achievements. There are two components of the annual cash compensation program
for the executive officers of the Company: (1) a base salary component; and (2) an incentive bonus
component payable under the RFC Incentive and Compensation Plan (the Incentive Compensation
Plan), which directly links bonuses to the financial performance of the Company.
Role of Executive Officers in Compensation Decisions
The Committee makes all compensation decisions for the named executive officers and approves
recommendations regarding equity awards such as stock options for all officers and directors of the
Company. The Committee reviews, modifies as necessary and approves recommendations made by the
Chief Executive Officer regarding the Incentive Compensation Plan for all other officers and staff
of the Company. Decisions regarding annual merit increases in salaries of all officers and
employees are based upon comparable market conditions, Company performance and inflation rates, and
the range of such increases are presented by the Chief Executive Officer to the Committee or the
full Board of Directors on an annual basis.
Setting Executive Compensation
14
Based on the foregoing objectives, the Committee has structured the Companys cash and
non-cash executive compensation to motivate executives to achieve the business goals set by the
Company and reward the executives for achieving those goals.
The Compensation Committee utilized the services of L.R. Webber Associates, Inc. (Webber), a
regionally recognized independent compensation consulting company, to review and to make
recommendations regarding the competitiveness and effectiveness of the Companys executive
compensation program for the 2005 fiscal year and previous years. As part of that review, Webber
was requested to review executive compensation programs of banking organizations that shared one or
more common traits with the Company (such as asset size and geographic location). A
specially-designed peer group was constructed from an SNL Executive Compensation Review that
included fifteen (15) financial service companies selected from Indiana, Michigan, Ohio and
Pennsylvania that were considered reflective of the complexity presented by the Company, especially
for the positions of Chief Executive Officer and Chief Financial Officer. Comparisons were also
made with information from BAI.
The information and recommendations of Webber have been utilized by the Compensation Committee
and the Board of Directors to construct its compensation plan. The Company uses the peer group
information to ensure that the compensation provided to the Companys executive officers remains
competitive and enables the Company to continue to attract and retain high quality executive
talent. The use of compensation consulting services is available to the Committee at any time and
will be used as conditions change requiring review of the Companys compensation plan.
The Companys compensation programs were not changed in an significant manner during the 2006
fiscal year, and neither Webber nor any other compensation consultants were engaged by the
Committee during the 2006 fiscal year.
2006 Executive Compensation Components
Overview
For the fiscal year ended December 31, 2006, the principal components of compensation for
named executive officers were:
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base salary; |
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performance-based incentive compensation; |
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retirement, severance and change in control benefits; and |
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perquisites and other personal benefits. |
Base Salary
The determination of the base salaries of the executive officers of the Company is based upon
an overall evaluation of a number of factors, including a subjective evaluation of individual
performance, contributions to the Company and its subsidiaries, and analysis of how the Companys
and its subsidiaries compensation of its executive officers compares to compensation of
individuals holding comparable positions with companies of similar asset size and complexity of
operations.
During its review of each executives base salary, the Committee primarily considers:
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market data provided by outside consultants such as Webber; |
15
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internal review of the executives compensation, both individually and
relative to other officers; and |
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individual performance of the executive. |
Salary levels are typically considered annually as part of the Companys performance review
process as well as upon promotion or other change in job responsibility. Merit based increases to
salaries of the named executive officers are based on the Committees assessment of the
individuals performance and the other factors described above.
Performance-Based Incentive Compensation
Pursuant to the Incentive Compensation Plan, all employees of the Company, including the named
executive officers, are eligible to earn annual cash incentive bonuses based upon the Companys
performance. The Incentive Compensation Plan is designed to align the goals and performance of the
officers and employees of the Company and its subsidiaries with organizational-wide objectives of
the Company such as building a financial high-performance organization; growing the business;
ensuring sound operations, policies and procedures; and building on the Value Proposition strength
within each business unit.
Under the Incentive Compensation Plan, annual target awards are established for employees,
including the named executive officers, which target awards are expressed as a percentage of salary
(calculated as base earnings (salary) plus overtime, if any, received during the calendar year).
The payment amount, if any, of bonus awards under the Incentive Compensation Plan are determined
after the end of the Companys fiscal year based on the Companys actual net income as compared to
the Companys budgeted net income for the fiscal year and other qualitative performance measures.
For fiscal year 2006, key executives were eligible to receive bonuses in amounts up to 28% of their
salaries under the Incentive Compensation Plan if budget goals were substantially exceeded.
The payment of a bonus award to an executive officer or other employee under the Incentive
Compensation Plan is expressly conditioned upon the executive officers or other employees
Business Unit (i.e., State Bank, The Exchange Bank, RDSI or Reliance) receiving a Satisfactory
rating or better on examinations and significant audits. If a Business Unit receives an
Unsatisfactory rating on a regulatory examination, all employees of the Business Unit will be
disqualified from receiving any bonus awards under the Incentive Compensation Plan regardless of
whether the Company met the applicable net income and other qualitative targets for that fiscal
year.
All provisions of the Incentive Compensation Plan, including target awards, are approved
annually by the Compensation Committee and the boards of the directors of the appropriate Business
Units.
Stock Option Plan
The Company believes that it is also important to provide compensation which serves as an
incentive for long-term corporate financial performance. In that regard, the Board of Directors of
the Company adopted, and the shareholders of the Company approved, the Rurban Financial Corp. Stock
Option Plan (the Stock Option Plan). The purpose of the Stock Option Plan is to encourage
participants to acquire or increase and retain a financial interest in the Company, to remain in
the service of the Company and to put forth maximum efforts for the success of the Company, and to
enable the Company and its subsidiaries to compete effectively for the services of potential employees
and directors by furnishing an additional incentive to join the service of the Company and its
subsidiaries.
16
Under the Stock Option Plan, directors, officers and other key employees of the Company and
its subsidiaries have been selected by the Compensation Committee to receive awards. The Stock
Option Plan authorizes the granting of (i) incentive stock options (as defined in Section 422 of
the Internal Revenue Code), (ii) non-qualified stock options and (iii) stock appreciation rights
(SARs). Each option or SAR awarded under the Stock Option Plan has an exercise or base price equal
to 100% of the fair market value of the Companys common shares on the date of grant. If there is
no appreciation in the market value of the common shares, the options or SARs will be valueless.
Thus, in contrast to the base salary and incentive components of compensation, option grants are
tied directly to the market price performance of the Companys common shares. Effective March 12,
2007, the current Stock Option Plan will expire. At this time, approval from the shareholders for
a new plan or an extension of the current plan will not be sought.
Retirement, Severance and Change in Control Benefits
Employment Agreement. The Company entered into an Employment Agreement on March 1, 2006 with
Kenneth A. Joyce, President and Chief Executive Officer of the Company (the Employment
Agreement). Under the terms of the Employment Agreement, Mr. Joyce is entitled to receive certain
severance or change in control payments and benefits if he is terminated by the Company under
certain circumstances. Information regarding the payments and benefits provided under the
Employment Agreement is set forth under the heading EMPLOYMENT AGREEMENT beginning on page 29 of
this proxy statement.
SERP Agreements. The Company entered into Supplemental Executive Retirement Plan Agreements
with Kenneth A. Joyce, Mark A. Klein, Duane L. Sinn and Henry R. Thiemann (the SERP Agreements)
effective March 1, 2006. Under the terms of the SERP Agreements, the executive officers are
entitled to receive certain benefits following retirement. Information regarding the payments and
benefits provided under the SERP Agreements (including the present value of the accumulated
benefits under the SERP Agreements) is set forth under the heading PENSION BENEFITS FOR 2006
beginning on page 23 of this proxy statement.
Change in Control Agreements. The Company entered into Change in Control Agreements on March
1, 2006 with Mark A. Klein, Duane L. Sinn and Henry R. Theimann (the Change in Control
Agreements). Under the terms of the Change in Control Agreements, each of the executive officers
is entitled to receive certain benefits, including a lump sum cash payment, if the executive
officer is terminated by the Company under certain circumstances in connection with a change in
control of the Company. Information regarding the Change in Control Agreements is set forth
under the heading CHANGE IN CONTROL AGREEMENTS beginning on page 26 of this proxy statement.
Rurban ESOP. The officers and employees of the Company and its subsidiaries are encouraged to
maintain a significant long-term stock ownership position with the Company. This has been fostered
not only through the grant of options under the Stock Option Plan, but also by the Rurban ESOP
which also serves as an employee retirement plan. All full-time employees of the Company and its
subsidiaries, including the named executive officers, are eligible to participate in the Rurban
ESOP. Each year the Company and its subsidiaries may contribute an amount in cash and/or Company
common shares determined by the Compensation Committee or full Board of Directors to the Rurban
ESOP. The contribution is allocated to the accounts of participants pro rata based on the amount
of each participants compensation. The Company and its subsidiaries contributed an aggregate
amount of $531,000 to the Rurban ESOP with respect to the 2006 fiscal year. All amounts allocated to a participants
account under the Rurban ESOP become vested following three years of continuous service with the
Company and its subsidiaries.
17
Rurban 401(k) Savings Plan. All employees of the Company and its subsidiaries, including the
named executive officers, are eligible to participate in the Rurban 401(k) Savings Plan (the
Rurban Savings Plan). There are three types of contributions that are contemplated under the
Rurban Savings Plan: (1) pre-tax elective deferral contributions by each participant of a
percentage of his or her annual compensation; (2) matching contributions made by the employer in
cash in an amount determined by the Board of Directors; and (3) qualified rollover contributions by
a participant from another qualified plan. The Company and its subsidiaries contributed an
aggregate amount of $307,000 to the Rurban Savings Plan with respect to the 2006 fiscal year. For
the 2006 fiscal year, the amount of the matching contributions made on behalf of each participant
in the Rurban Savings Plan was 50% of the amount of such participants pre-tax elective deferral
contributions, but only upon that portion of his or her pre-tax elective deferral contributions
which did not exceed 6% of his or her annual compensation. All employee contributions to the
Rurban Savings Plan are fully-vested upon contribution.
Rurban Employee Stock Purchase Plan. The Company has a qualified Employee Stock Purchase Plan
(the ESPP). The purpose of the ESPP is to provide employees of the Company and its subsidiaries
with a convenient means by which they may purchase common shares of the Company on the open market.
The shares offered through this program are purchased at market value and are not discounted.
All employees of the Company and its subsidiaries are eligible to participate in the ESPP as
of the first day of the month coincident with or immediately following the completion of three (3)
months of employment with the Company or one of its subsidiaries, and will be a participant as of
that date. If a participant elects to participate in the ESPP, the participant authorizes the
Company to deduct from his or her compensation for each payroll period the amount so elected on the
applicable enrollment form. All payroll deductions under the ESPP are made on an after-tax basis.
All payroll deductions made under the ESPP are forwarded by the Company to its agent. When the
agent receives the payroll deductions, as soon as practicable, the agent purchases on the open
market such number of common shares as may be purchased with such payroll deductions. In addition,
the agent will apply all cash dividends, if any, paid with respect to common shares held in a
participants account to the purchase on the open market of additional common shares.
Perquisites and Other Personal Benefits
The Company provides named executive officers with perquisites and other personal benefits
that the Company and the Committee believe are reasonable and consistent with its overall
compensation program to better enable the Company to attract and retain quality employees for key
positions.
Life Insurance Benefits. The Company pays premiums on behalf of certain officers, including
each of the named executive officers, for a group term life insurance policy which provides a
$50,000 death benefit in respect of each officer. Additional life insurance is provided to certain
officers and directors of the Company through a bank-owned life insurance policy (BOLI). In
2004, State Bank purchased an $8 million BOLI. The BOLI, an investment widely used by banks,
provides a tax exempt investment vehicle for State Bank while providing death benefits to both the
organization and the insured. By way of separate split-dollar agreements, the BOLI policys death
benefits are divided between State Bank and the insureds beneficiaries. State Bank owns the
policy cash value and a portion of the policy net death benefit, over and above the death benefit
assigned to the insureds beneficiaries. The cash surrender value of these life insurance policies,
which is owned by the Company or its affiliates, totaled approximately $10,771,843 at December 31,
2006. As a result of this BOLI Plan, the beneficiaries of the Kenneth A. Joyce, Duane L. Sinn and
Henry R. Thiemann were entitled to receive death benefits of $1,006,000, $150,000 and $452,250,
respectively, as of December 31, 2006.
18
Other Perquisites and Benefits. Other perquisites and personal benefits provided by the
Company to the named executive officers include the use of company automobiles and/or automobile
allowances, country club memberships, and tax preparation assistance (CEO and CFO only).
19
Tax and Accounting Considerations
Effective January 1, 2006, the Company adopted the fair value recognition provisions of
Statement of Financial Accounting Standards (SFAS) No. 123R, Share-Based Payment. The Company
selected the modified prospective application. Accordingly, after January 1, 2006, the Company
began expensing the fair value of stock options granted, modified, repurchased or cancelled. In
accordance with Statement No. 123 and related interpretations, $24,055 in compensation expense was
recognized by the Company because stock options that were granted, modified, repurchased or
cancelled in fiscal year 2006.
COMPENSATION COMMITTEE REPORT
The Compensation Committee of the Company has reviewed and discussed the Compensation
Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on
such review and discussions, the Compensation Committee recommended to the Board that the
Compensation Discussion and Analysis be included in this Proxy Statement.
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THE COMPENSATION COMMITTEE
John Fahl, Chairman
John R. Compo
Steven D. VanDemark
J. Michael Walz
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20
COMPENSATION OF EXECUTIVE OFFICERS
The following table sets forth the cash compensation as well as certain other compensation
paid or accrued during fiscal year 2006.
SUMMARY COMPENSATION TABLE FOR 2006
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(a) |
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(b) |
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(c) |
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(d) |
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(e) |
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(f) |
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(g) |
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(h) |
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(i) |
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(j) |
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Change in |
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Pension |
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Value and |
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Nonqualified |
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Non-Equity |
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and Deferred |
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Stock |
|
Option |
|
Incentive |
|
Comp. |
|
All Other |
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Name and |
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|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
Plan Comp. |
|
Earnings |
|
Comp. |
|
Total |
Principal Position |
|
Year |
|
($) |
|
($) (1) |
|
($) |
|
($) |
|
($) (2) |
|
($)(3) |
|
($) (4) |
|
($) |
|
Kenneth A. Joyce |
|
2006 |
|
$ |
264,000 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
109,538 |
|
|
$ |
25,746 |
|
|
$ |
399,284 |
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President &
Chief Executive
Officer of the
Company; Chairman &
Chief Executive
Officer of RDSI |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Duane L. Sinn |
|
2006 |
|
$ |
112,000 |
|
|
$ |
10,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
9,896 |
|
|
$ |
15,576 |
|
|
$ |
147,472 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice
President & Chief
Financial Officer of
the Company |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Klein |
|
2006 |
|
$ |
153,846 |
|
|
$ |
56,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
5,486 |
|
|
$ |
8,880 |
|
|
$ |
224,212 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
President &
Chief Executive
Officer, The State
Bank and Trust
Company |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Henry R. Thiemann |
|
2006 |
|
$ |
165,117 |
|
|
$ |
5,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
29,487 |
|
|
$ |
17,073 |
|
|
$ |
216,676 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
President &
Chief Executive
Officer, The
Exchange Bank;
President and Chief
Executive Officer of
RFCBC |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The amounts shown in column (d) reflect discretionary cash bonuses approved by the
Compensation Committee on January 24, 2007 in respect of performance during the 2006 fiscal
year. The amount shown for Mr. Klein also reflects a $40,000 signing bonus paid to Mr. Klein
in January 2006 in connection with his employment by State Bank. |
|
(2) |
|
No bonuses were earned by or paid to any of the named executive officers for the 2006 fiscal
year under the Companys 2006 Incentive Plan. |
|
(3) |
|
The amounts shown in column (h) reflect the actuarial increase in the present value of the
named executive officers accumulated benefits under his SERP Agreement determined using
assumptions consistent with those used in the Companys financial statements and includes
amounts that the named executive officer may not currently be entitled to receive because such
amounts are not vested. |
|
(4) |
|
The amounts shown in column (i) reflect for each named executive officer: (a) Company
contributions allocated to the named executive officers account pursuant to the Rurban ESOP;
(b) matching pre-tax elective deferral contributions allocated by the Company pursuant to the
Rurban Savings Plan (401(k)); (c) the cost attributable to personal use of a Company-provided
automobile and/or an automobile allowance; (d) premiums paid by the
Company on the split-dollar BOLI policies described above allocable to the death benefit assigned |
21
|
|
|
|
|
to each named executive officers beneficiaries; and (e) premiums paid on behalf of the
named executive officer for a group term life insurance policy which has a death benefit of
$50,000. For Mr. Joyce, it also includes tax preparation assistance provided because his
personal tax returns are subject to review by the IRS in connection with tax reviews performed
on the Company and its subsidiaries. |
GRANTS OF PLAN BASED AWARDS FOR 2006
No equity or non-equity awards were granted to any of the named executive officers of the
Company during the fiscal year ended December 31, 2006 under any incentive plan of the Company or
its subsidiaries.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END FOR 2006
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
Market |
|
Equity |
|
Awards: |
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
|
|
Number |
|
Value of |
|
Incentive Plan |
|
Market or |
|
|
Number of |
|
|
|
|
|
Awards |
|
|
|
|
|
|
|
of Shares |
|
Shares or |
|
Awards: |
|
Payout Value |
|
|
Securities |
|
Number of |
|
Number of |
|
|
|
|
|
|
|
or Units |
|
Units of |
|
Number of |
|
of Unearned |
|
|
Underlying |
|
Securities |
|
Securities |
|
|
|
|
|
|
|
of Stock |
|
Stock |
|
Unearned |
|
Shares, Units |
|
|
Unexercised |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
That |
|
That |
|
Shares, Units |
|
or Other |
|
|
Options (#) |
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
Have Not |
|
Have Not |
|
or Other Rights |
|
Rights That |
|
|
Exercisable |
|
Options (#) |
|
Unearned |
|
Exercise |
|
Expiration |
|
Vested |
|
Vested |
|
That Have Not |
|
Have Not |
Name |
|
(1) |
|
Unexercisable |
|
Options (#) |
|
Price ($) |
|
Date |
|
($) |
|
($) |
|
Vested (#) |
|
Vested ($) |
|
Kenneth A. Joyce |
|
|
6,615 |
|
|
|
|
|
|
|
|
|
|
$ |
12.87 |
|
|
10/22/2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,654 |
|
|
|
|
|
|
|
|
|
|
$ |
16.78 |
|
|
06/15/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,250 |
|
|
|
|
|
|
|
|
|
|
$ |
11.07 |
|
|
11/20/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
|
$ |
13.85 |
|
|
01/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
|
$ |
14.15 |
|
|
03/16/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
(2) |
|
|
|
|
|
|
|
|
|
$ |
14.15 |
|
|
03/16/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Duane L. Sinn |
|
|
2,205 |
|
|
|
|
|
|
|
|
|
|
$ |
12.87 |
|
|
10/22/2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
551 |
|
|
|
|
|
|
|
|
|
|
$ |
16.78 |
|
|
06/15/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
788 |
|
|
|
|
|
|
|
|
|
|
$ |
11.07 |
|
|
11/20/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,250 |
|
|
|
|
|
|
|
|
|
|
$ |
13.85 |
|
|
01/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Klein |
|
|
2,000 |
|
|
|
8,000 |
(3) |
|
|
|
|
|
$ |
11.72 |
|
|
12/21/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Henry R. Thiemann |
|
|
827 |
|
|
|
|
|
|
|
|
|
|
$ |
16.78 |
|
|
06/15/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,250 |
|
|
|
|
|
|
|
|
|
|
$ |
11.07 |
|
|
11/20/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
|
|
|
|
|
|
|
$ |
13.85 |
|
|
01/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
|
|
|
|
$ |
14.15 |
|
|
03/16/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Unless otherwise indicated, all amounts reflect common shares of the Company underlying
stock options granted pursuant to the Companys Stock Option Plan. |
|
(2) |
|
Reflects stock appreciation rights (SARs) granted pursuant to the Companys Stock Option
Plan. Each SAR represents the right to receive upon exercise an amount, payable in cash,
equal to the excess, if any, of the market value of the Companys common shares over the base
value of the grant (as set forth in column (e)). |
|
(3) |
|
Options will vest as follows: 2,000 on December 21, 2007; 2,000 on December 21, 2008; 2,000
on December 21, 2009; and 2,000 on December 21, 2010. |
22
OPTION EXERCISES AND STOCK VESTED FOR 2006
None of the Companys named executive officers exercised any stock options during the fiscal
year ended December 31, 2006.
PENSION BENEFITS FOR 2006
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
|
|
Number of |
|
Present |
|
During |
|
|
|
|
Years |
|
Value of |
|
Last |
|
|
|
|
Credited |
|
Accumulated |
|
Fiscal |
|
|
|
|
Service |
|
Benefit |
|
Year |
Name |
|
Plan Name |
|
(#) |
|
($) (1) |
|
($) |
|
Kenneth A. Joyce |
|
Supplemental
Executive
Retirement Plan |
|
|
9.5 |
|
|
$ |
478,382 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Duane L. Sinn |
|
Supplemental
Executive
Retirement Plan |
|
|
16.9 |
|
|
$ |
58,780 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Klein |
|
Supplemental
Executive
Retirement Plan |
|
|
1.0 |
|
|
$ |
5,486 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Henry R. Thiemann |
|
Supplemental
Executive
Retirement Plan |
|
|
8.0 |
|
|
$ |
185,050 |
|
|
$ |
0 |
|
|
|
|
(1) |
|
Present value of accumulated benefit is calculated based on a 6% discount rate. Includes
amounts which the named executive officer may not currently be entitled to receive because
such amounts are not vested. |
SERP Agreements
Effective March 1, 2006, the Company entered into SERP Agreements with Kenneth A. Joyce, Mark
A. Klein, Duane L. Sinn and Henry R. Thiemann. The SERP Agreements supersede the Executive Salary
Continuation Agreements previously entered into by the Company and Messrs. Joyce, Sinn and
Thiemann.
Under the SERP Agreements, if the executive officer remains in the continuous employment of
the Company, he must retire on the first December 31st after his 65th birthday (62nd
birthday for Mr. Joyce), unless the Board of Directors shortens or extends the employment period.
Beginning on the first day of the month following retirement, the executive officer will receive an
annual benefit equal to 20% of his Annual Direct Salary (25% of Annual Direct Salary for Mr.
Joyce) in equal monthly installments of 1/12th of the annual benefit for a period of 180 months.
Annual Direct Salary means the executive officers annualized base salary based on the highest
base salary rate in effect for any pay period ending with or within the 36-month period preceding
the termination of his employment.
If there is a change in control of the Company (as defined in the SERP Agreements) the
executive officer will receive an annual benefit equal to 20% (25% for Mr. Joyce) of his Annual
Direct Salary calculated as of the date of the change in control or the date his employment
is terminated, whichever is higher. The annual benefit will be paid in equal monthly installments
of 1/12th of the annual benefit for a period of 180 months beginning on the executive officers
retirement date (62nd birthday for Mr. Joyce and 65th birthday for Messrs.
Klein, Sinn and Thiemann). If the compensation provided to an executive officer under his SERP
Agreement in connection with a change in control would constitute a parachute payment within the
meaning of Section 280G of the Internal Revenue Code, then the relevant portions of any separate
Change in Control Agreement between the Company and the executive officer would apply. If the
Company and the executive officer are not parties to a separate
23
Change in Control Agreement, the
amount of compensation payable under the executive officers SERP
Agreement will be reduced to the extent necessary to avoid excise taxes under Section 4999 of
the Internal Revenue Code.
If an executive officer voluntarily terminates his employment prior to age 65 (age 62 for Mr.
Joyce), his SERP Agreement will terminate immediately and the Company will pay the executive
officer early retirement compensation equal to:
|
|
|
10% (15% for Mr. Joyce and 5% for Mr. Klein) of the executive officers
Annual Direct Salary if the executive officer terminates employment between age 55 and
60; |
|
|
|
|
15% (20% for Mr. Joyce and 10% for Mr. Klein) of the executive officers
Annual Direct Salary if the executive officer terminates employment between age 60 and
65; or |
|
|
|
|
20% (25% for Mr. Joyce and 15% for Mr. Klein) of the executive officers
Annual Direct Salary if the executive officer terminates employment at age 65 (age 62
for Mr. Joyce). |
The early retirement compensation described above will be paid beginning on the first day of
the month following early retirement in equal monthly installments of 1/12th of the annual benefit
for a period of 180 months. If the executive officer dies at any time prior to age 65 (age 62 for
Mr. Joyce) while employed by the Company, his death will be treated as an early retirement and his
designated beneficiary or estate will receive early retirement compensation as described above. If
the executive officer voluntarily terminates his employment prior to age 55 or if the executive
officer is discharged for Cause (as defined in the SERP Agreements) he will not be entitled to
any compensation under his SERP Agreement.
If an executive officer dies or becomes permanently disabled during his employment, his SERP
Agreement will terminate and the Company will have no further obligations to the executive officer
under his SERP Agreement. However, any compensation that becomes payable to an executive officer
under his SERP Agreement prior to his death or permanent disability (i.e., compensation arising
from retirement, early retirement or a change in control) will continue to be paid to the executive
officer or his designated beneficiary or estate, as appropriate.
The SERP Agreements do not require the executive officers to mitigate the amount of any
compensation payable to them under the SERP Agreements by seeking other employment or otherwise.
The compensation payable to the executive officers under the SERP Agreements will not be reduced by
any other compensation or benefits the executive officers earn or become entitled to receive after
the termination of their employment with the Company and its subsidiaries.
During the term of the SERP Agreements and for a period of two years thereafter, the executive
officers are prohibited from:
|
|
|
providing financial or executive assistance to any person or entity
located within 50 miles of the Companys main office in Defiance, Ohio and engaged in
the banking or financial services industry or any other activity engaged in by the
Company or its subsidiaries at the beginning of the non-competition period; |
|
|
|
|
directly or indirectly contacting, soliciting or inducing any of the
customers or referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officers employment with the Company) to
become a customer or referral source of another company; and |
|
|
|
|
directly or indirectly contacting, soliciting or inducing any of the
employees of the Company and its subsidiaries (who were employees during the executive
officers employment) to |
24
|
|
|
terminate their employment with the Company or its subsidiaries or to seek, obtain or
accept employment with another company. |
The SERP Agreements also prohibit the executive officers from using or disclosing any material
confidential information of the Company and its subsidiaries to any person other than an employee
of the Company or its subsidiaries or a person to whom the disclosure is reasonably necessary or
appropriate in connection with the executive officers duties to the Company and its subsidiaries.
In the event of a dispute between the Company and the executive officer regarding a SERP
Agreement, the parties will submit the dispute to binding arbitration. The Company and its
subsidiaries will bear all costs associated with any disputes arising under the SERP Agreements,
including reasonable accounting and legal fees incurred by the executive officer.
NONQUALIFIED DEFERRED COMPENSATION
On November 29, 2006, the Board of Directors of the Company approved the adoption of a
Non-Qualified Deferred Compensation Plan, effective January 1, 2007, within the meaning of Title I
of ERISA and which is subject to Section 409A of the Internal Revenue Code (the Deferral Plan).
The purpose of the Deferral Plan is to help attract key associates by providing a retirement
benefit to certain high ranking and highly compensated employees and directors of the Company and
its subsidiaries which is above the statutory maximum limits for the Rurban ESOP. Funding into
this Plan is the responsibility of the participants as there is no funding provided by the Company
to this Plan. Eligibility for participation in the Deferral Plan is limited to employees of the
Company and its subsidiaries in the positions of Senior Vice President and above who qualify as
highly compensated employees under the terms of the Deferral Plan, as well as directors of the
Company, State Bank and RDSI.
The Deferral Plan permits participants to voluntarily defer the payment of up to 100% of
annual compensation in the case of directors, and up to 75% of annual compensation in the case of
all other participants. Deferral elections for each plan year must be made before November
30th of the prior calendar year and are irrevocable during the plan year. Amounts
deferred are credited to the participants accounts under the Deferral Plan at the time the base
salary or bonus compensation would have otherwise been paid. Participants may elect to have their
accounts invested in a variety of mutual fund options. Participant accounts are fully vested under
the Deferral Plan. The Deferral Plan is unfunded, which means that no assets are set aside in
trust separate from the general assets of the Company. Thus, all amounts allocated to participant
accounts under the Deferral Plan will be recorded as a liability on the Companys accounting books,
and such funds will be subject to the claims of the Companys creditors.
Participants may elect to receive distributions of their Deferral Plan accounts following the
termination of employment for any reason, including voluntary resignation, retirement, disability,
or death. Participants are also permitted to elect to receive in service distributions of their
Deferral Plan accounts prior to their termination of employment, subject to certain requirements.
Participants may elect to receive distributions either in a lump sum or in a series of
approximately equal annual installments over a period of up to ten (10) years. Elections as to the
form and timing of distributions generally must be made by a participant at the time the deferral
is elected, although participants are permitted to change their elections if they comply with
certain requirements set forth in Section 409A of the Internal Revenue Code. The Deferral Plan
also provides that participants may receive a distribution upon a defined change in control.
Since the Deferral Plan was effective January 1, 2007, no named executive officer deferred
compensation under the Deferral Plan in the 2006 fiscal year.
25
CHANGE IN CONTROL AGREEMENTS
The Company entered into Change in Control Agreements on March 1, 2006 with Mark A. Klein,
Duane L. Sinn and Henry R. Thiemann. These Change in Control Agreements supersede the change in
control agreements previously entered into by the Company and Messrs. Thiemann and Sinn.
The term of each Change in Control Agreement is 24 months (36 months for Mr. Sinn) commencing
March 1, 2006. Each Change in Control Agreement will renew automatically for an additional year
unless the Company notifies the executive officer at least 90 days before the end of the then
current term that the Company does not wish to renew the Change in Control Agreement. The Company
is prohibited from delivering such notice during the Protection Period and each Change in Control
Agreement will remain in effect throughout any Protection Period. The Change in Control Agreements
define the Protection Period as the period beginning on the first date the Board of Directors of
the Company learns of an event that would result in a change in control if completed and ending
on the latest of:
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the last day of the 12-month period beginning after the change in control; |
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60 days after the date the executive officer learns of an event occurring
during the Protection Period which falls within the definition of Good Reason and
which the Company or its successor concealed; or |
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60 days after the conclusion of an unsuccessful attempt to terminate the
executive officer for Cause (as defined in the Change in Control Agreements). |
Each Change in Control Agreement will terminate on the earliest of the following events:
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the executive officers employment is terminated before the beginning of a
Protection Period; |
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the executive officer is reassigned before the beginning of a Protection
Period to a more junior position; |
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the executive officer agrees to terminate his Change in Control Agreement;
or |
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all payments due to the executive officer under the Change in Control
Agreement have been paid. |
A change in control is defined by the Change in Control Agreements as:
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any transaction that would be required to be reported in a proxy statement
sent to the Companys shareholders; |
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a merger or consolidation of the Company or the purchase of all or
substantially all of the Companys assets by another person or group, in each case,
resulting in less than a majority of the successor entitys outstanding voting stock
being owned immediately after the transaction by the holders of the Companys voting
stock before the transaction; |
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any person becoming a beneficial owner of securities representing 50% or
more of the combined voting power of the Company eligible to vote for the election of
the Companys Board of Directors; |
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any person other than the Company, the executive officer or the Rurban
becoming the beneficial owner of securities representing 25% or more of the combined
voting power of the |
26
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Company (disregarding any securities which were not acquired for the purpose of changing
or influencing control of the Company); |
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individuals who constitute the Companys Board of Directors on March 1,
2006 ceasing for any reason to constitute at least a majority of the members of the
Companys Board of Directors (unless the new director were approved by the vote of at
least 2/3rds of the then incumbent directors); or |
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any other change of control of the Company similar in effect to any of the
foregoing. |
Under each Change in Control Agreement, (1) if an executive officer is terminated by the
Company or its successor in connection with a change in control of the Company (other than
termination of employment for Cause as defined in the Change of Control Agreements) during the
Protection Period or (2) if the executive officer terminates his employment for Good Reason
during the Protection Period, the Company or its successor will:
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pay the executive officer a lump sum cash payment equal to 2 times the
executive officers Annual Direct Salary (i.e., the executive officers annualized base
salary based on the highest base salary rate in effect for any pay period ending with
or within the 36-month period preceding the termination of his employment); |
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provide the executive officer and his family (if the executive officer
elected family coverage prior to the termination of his employment) with continued
health care, life insurance and disability insurance coverage without cost to the
executive for a period of two years, at the same level and subject to the same terms
that were in effect on the first day of the Protection Period; and |
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any other payments or benefits to which the executive officer is entitled
under the terms of any other agreement, arrangement, plan or program in which he
participates. |
If a termination under the circumstances described above in connection with a change of
control of the Company had occurred on December 31, 2006, Messrs. Thiemann, Klein and Sinn would
have been entitled to receive lump sum cash payments of $330,234, $320,000 and $224,000,
respectively. In addition, each of Messrs. Thiemann, Klein and Sinn (and his family) would have
been entitled to receive continued health care, life insurance and disability insurance coverage
for a period of two years following termination, at an annual cost to the Company of approximately
$16,500 for each executive officer.
If the Company or its successor is unable to provide the health care, life insurance and
disability insurance coverage described above through an insured arrangement for active employees
and with the same tax consequences available to active employees, the Company or its successor will
pay the executive officer an additional amount of cash equal to the executive officers cost of
procuring equivalent coverage. The amount of this cash payment will be grossed up to ensure that
the executive officer receives enough cash to pay the cost of procuring equivalent coverage after
payment of all applicable federal, state and local taxes.
If the compensation provided to an executive officer under his Change in Control Agreement
would constitute a parachute payment within the meaning of Section 280G of the Internal Revenue
Code, then the amount of compensation payable under the executive officers Change in Control
Agreement will be reduced to the extent necessary to avoid excise taxes under Section 4999 of the
Internal Revenue Code.
Under each Change in Control Agreement, if an executive officers employment is terminated for
Cause (as defined in the Change in Control Agreements) or if the executive officer voluntarily
terminates his employment without Good Reason (as defined in the Change in Control Agreements),
27
the Change in Control Agreement will terminate immediately and the executive officer will not be
entitled to any compensation or benefits other than salary accrued through the date his employment
terminated and benefits to which the executive officer is entitled under the terms of the Companys
(or any successor entitys) benefit plans.
If an executive officer dies or becomes permanently disabled during his employment, his Change
in Control Agreement will terminate and the Company will have no further obligations to the
executive officer under his Change in Control Agreement. However, any compensation that becomes
payable to an executive officer under his Change in Control Agreement prior to his death or
permanent disability will continue to be paid to the executive officer or his designated
beneficiary or estate, as appropriate.
The Change in Control Agreements do not require the executive officers to mitigate the amount
of any compensation payable to them under the Change in Control Agreements by seeking other
employment or otherwise. The compensation payable to the executive officers under the Change in
Control Agreements will not be reduced by any other compensation or benefits the executive officers
earn or become entitled to receive after the termination of their employment with the Company or
its successor and their subsidiaries.
If a change in control occurs and the executive officer receives payments under his Change in
Control Agreement, the executive officer will be prohibited from engaging in the following
activities for two years following the termination of the executive officers employment with the
Company or its successor:
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providing financial or executive assistance to any person or entity
located within 50 miles of the Companys main office in Defiance, Ohio and engaged in
the banking or financial services industry or any other activity engaged in by the
Company or its subsidiaries on the date of the change in control; |
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directly or indirectly contacting, soliciting or inducing any of the
customers or referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officers employment) to become a customer or
referral source of another company; and |
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directly or indirectly soliciting, inducing or encouraging any of the
employees of the Company or its successor and their subsidiaries (who were employees
during the executive officers employment) to terminate their employment with the
Company or its successor and their subsidiaries or to seek, obtain or accept employment
with another company. |
The Change in Control Agreements also prohibit the executive officers from using or disclosing
any material confidential information of the Company or its successor and their subsidiaries to any
person other than an employee of the Company or its successor and their subsidiaries or a person to
whom the disclosure is reasonably necessary or appropriate in connection with the executive
officers duties to the Company or its successor and their subsidiaries.
In the event of a dispute between the Company and the executive officer regarding a Change in
Control Agreement, the parties will submit the dispute to binding arbitration. The Company and its
subsidiaries will bear all costs associated with any disputes arising under the Change in Control
Agreements, including reasonable accounting and legal fees incurred by the executive officer.
EMPLOYMENT AGREEMENT
The Company entered into the Employment Agreement with Kenneth A. Joyce on March 1, 2006. The
Employment Agreement supersedes the Change in Control Agreement previously entered into by the
Company and Mr. Joyce.
28
Under the Employment Agreement, Mr. Joyce is employed as the Chief Executive Officer of the
Company and will perform any duties assigned to him from time to time by the Companys Board of
Directors. Mr. Joyce must devote his full time and attention to the Companys business, and he may
not engage in any activities which compete with activities of the Company or its subsidiaries. Mr.
Joyce is also prohibited from serving any company which competes with the Company or its
subsidiaries.
Term
The term of the Employment Agreement runs from March 1, 2006 to March 1, 2009, but the term
will be automatically extended to December 31, 2010 unless either party provides the other party
with notice of nonrenewal no later than September 2, 2008.
Compensation
During the term of the Employment Agreement, Mr. Joyce will be paid an annual base salary of
$264,000 or a higher amount set by the Company. Mr. Joyce is also entitled to:
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receive bonuses from time to time as the Company, in its sole discretion, deems
appropriate; |
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receive paid vacation time in accordance with policies established by the Companys
Board of Directors; |
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participate in any of the Companys employee benefit plans (provided that the
Company may not change any of its employee benefits in any way that would adversely
affect Mr. Joyce, unless the change would apply to all of the Companys executive
officers and would not affect Mr. Joyce disproportionately); and |
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receive prompt reimbursement for all reasonable business expenses he incurs in
accordance with the policies and procedures established by the Companys Board of
Directors. |
Termination Resulting from Disability or Death
If Mr. Joyce dies or becomes permanently disabled during his employment, the Employment
Agreement will terminate and the Company will have no further obligations to Mr. Joyce under the
Employment Agreement. However, any compensation that becomes payable to Mr. Joyce under the
Employment Agreement prior to his death or permanent disability will continue to be paid to Mr.
Joyce or his designated beneficiary or estate, as appropriate.
Termination for Cause or Without Good Reason
If Mr. Joyces employment is terminated by the Board of Directors for Cause or by Mr. Joyce
without Good Reason, the Employment Agreement (and all of Mr. Joyces rights under the Employment
Agreement) will terminate automatically. If Mr. Joyces employment is terminated other than for
Cause and the Company subsequently learns that Mr. Joyce actively concealed conduct that would have
entitled the Company to terminate his employment for Cause, the Company may recover any amounts
paid to Mr. Joyce (or his beneficiaries) under the Employment Agreement in connection with the
termination of his employment. Cause is defined in the Employment Agreement to include:
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the willful failure to substantially perform job duties; |
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|
willfully engaging in misconduct injurious to the Company; |
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dishonesty, insubordination or gross negligence in the performance of duties; |
29
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breach of a fiduciary duty involving personal gain or profit; |
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any violation of any law, rule or regulation governing public companies, banks or
bank officers or any regulatory enforcement actions issued by a regulatory authority
against the executive; |
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conduct which brings public discredit to the Company; |
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conviction of, or plea of guilty or nolo contendere to, a felony, crime of falsehood
or a crime involving moral turpitude; |
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unlawful discrimination or harassment affecting the Companys employees, customers,
business associates or contractors; |
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theft or abuse of the Companys property; |
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the recommendation of a state or federal bank regulatory authority to remove the
executive from his position with the Company; |
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willful failure to follow the good faith lawful instructions of the Companys Board
of Directors; |
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material breach by the executive of any contract or agreement with the Company; or |
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unauthorized disclosure of the Companys trade secrets or confidential information. |
Termination by the Company Without Cause or by Mr. Joyce for Good Reason
If Mr. Joyces employment is terminated by the Company without Cause or by Mr. Joyce with
Good Reason (and such termination does not occur in connection with a change in control), the
Company will:
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pay Mr. Joyce an amount equal to twice his Agreed Compensation (i.e.,
the sum of (a) the average of Mr. Joyces annual base salary for the five calendar
years immediately preceding his termination and (b) the average of Mr. Joyces annual
bonuses for the five calendar years immediately preceding his termination) in 24 equal
monthly installments; |
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provide Mr. Joyce and his family (if he elected family coverage prior to
the termination of his employment) with continued health care, life insurance and
disability insurance coverage without cost to the executive for a period of one year,
at the same level and subject to the same terms that were in effect at any time during
the two years prior of his termination; and |
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|
pay Mr. Joyce any other payments or benefits to which he is entitled under
the terms of any other agreement, arrangement, plan or program in which he
participates. |
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|
Good Reason is defined in the Employment Agreement to include: |
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|
the assignment of duties and responsibilities inconsistent with Mr. Joyces status
as Chief Executive Officer; |
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|
requiring Mr. Joyce to move his office more than 50 miles from the location of the
Companys principal office in Defiance, Ohio; |
30
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reducing Mr. Joyces annual base salary (except for reductions resulting from a
national financial depression or bank emergency and implemented for all of the
Companys senior management); |
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materially reducing the employee benefits afforded to Mr. Joyce (unless the
reduction applies to all of the Companys executive officers); |
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the Companys attempt to amend or terminate the Employment Agreement without Mr.
Joyces consent; |
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the failure of any successor of the Company to assume the Companys obligations
under the Employment Agreement; and |
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any unsuccessful attempt to terminate Mr. Joyce for Cause. |
If a termination of Mr. Joyces employment under the circumstances described above had
occurred on December 31, 2006, Mr. Joyce would have been entitled to receive an amount equal to
$481,320 in 24 equal installments of $20,055 each. In addition, Mr. Joyce (and his family) would
have been entitled to receive continued health care, life insurance and disability insurance
coverage for a period of one year following termination, at an annual cost to the Company of
approximately $16,500.
Termination in Connection With a Change in Control
If, at any time during the period beginning on the date the Board of Directors first learns of
a possible change in control and ending one year after the change in control, Mr. Joyces
employment is terminated (1) by the Company without Cause or (2) by Mr. Joyce for Good Reason, the
Company or its successor will:
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|
pay Mr. Joyce a lump sum cash payment in an amount equal to 2.99 times his
Agreed Compensation; |
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|
provide Mr. Joyce and his family (if he elected family coverage prior to
the termination of his employment) with continued health care, life insurance and
disability insurance coverage without cost to the executive for a period of three
years, at the same level and subject to the same terms that were in effect at any time
during the two years prior of his termination; and |
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|
pay Mr. Joyce any other payments or benefits to which he is entitled under
the terms of any other agreement, arrangement, plan or program in which he
participates. |
The Employment Agreement used the same definition of a change in control described above
under the heading CHANGE IN CONTROL AGREEMENTS on page 24 of this proxy statement.
Mr. Joyce will not be entitled to the payments and benefits described above if he acted in
concert with any person or group to effect a change in control (other than at the direction of the
Board of Directors and in his capacity as an employee of the Company). Also, the Company may not
terminate Mr. Joyces employment during the period beginning on the date the Companys Board of
Directors first learns of a possible change in control and ending on the date the change in control
occurs.
If a termination of Mr. Joyces employment under the circumstances described above in
connection with a change in control of the Company had occurred on December 31, 2006, Mr. Joyce
would have been entitled to receive a lump sum cash payment of $719,573. In addition, Mr. Joyce
(and his family)
would have been entitled to receive continued health care, life insurance and disability
insurance coverage for a period of three years following termination, at an annual cost to the
Company of approximately $16,500.
31
No Mitigation
The Employment Agreement does not require Mr. Joyce to mitigate the amount of any compensation
payable to him by seeking other employment or otherwise. The compensation payable to Mr. Joyce
under the Employment Agreement will not be reduced by any other compensation or benefits he earns
or becomes entitled to receive after the termination of his employment with the Company or its
successor and their subsidiaries.
Employee Benefits
If the Company or its successor is unable to provide the health care, life insurance and
disability insurance coverage described above through an insured arrangement for active employees
and with the same tax consequences available to active employees, the Company or its successor will
pay Mr. Joyce an additional amount of cash equal to the executive officers cost of procuring
equivalent coverage. The amount of this cash payment will be grossed up to ensure that Mr. Joyce
receives enough cash to pay the cost of procuring equivalent coverage after payment of all
applicable federal, state and local taxes.
Parachute Payments
If the compensation provided to an executive officer under his Change in Control Agreement
would constitute a parachute payment within the meaning of Section 280G of the Internal Revenue
Code, then the amount of compensation payable under the executive officers Change in Control
Agreement will be reduced to the extent necessary to avoid excise taxes under Section 4999 of the
Internal Revenue Code.
Non-Compete
If Mr. Joyce receives compensation under his Employment Agreement in connection with the
termination of his employment, he will be prohibited from engaging in the following activities for
two years following the termination of his employment:
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providing financial or executive assistance to any person or entity
located within 50 miles of the Companys main office in Defiance, Ohio and engaged in
the banking or financial services industry or any other activity engaged in by the
Company or its subsidiaries on the date of the change in control; |
|
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|
directly or indirectly contacting, soliciting or inducing any of the
customers or referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officers employment) to become a customer or
referral source of another company; and |
|
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|
directly or indirectly soliciting, inducing or encouraging any of the
employees of the Company or its successor and their subsidiaries (who were employees
during the executive officers employment) to terminate their employment with the
Company or its successor and their subsidiaries or to seek, obtain or accept employment
with another company. |
The Employment Agreement also prohibits Mr. Joyce from using or disclosing any material
confidential information of the Company or its successor and their subsidiaries to any person other
than an employee of the Company or its successor and their subsidiaries or a person to whom the
disclosure is reasonably necessary or appropriate in connection with his duties to the Company or
its successor and their subsidiaries.
32
Disputes
In the event of a dispute between the Company and Mr. Joyce regarding the Employment
Agreement, the parties will submit the dispute to binding arbitration. The Company and its
subsidiaries will bear all costs associated with any disputes arising under the Employment
Agreement, including reasonable accounting and legal fees incurred by Mr. Joyce.
DIRECTOR COMPENSATION
The Company uses a combination of cash and stock-based incentive compensation to attract and
retain qualified candidates to serve on the Board. In setting director compensation, the Company
considers the significant amount of time that Directors expend in fulfilling their duties to the
Company as well as the skill level required by the Company of members of the Board.
Cash Compensation Paid to Board Members
Each director of the Company who is not an employee of the Company or one of its subsidiaries
(a non-employee director) currently receives an annual cash retainer in the amount of $9,000 paid
in twelve monthly installments of $750 each. The Chairman of the Board of Directors of the Company
(currently Steven D. VanDemark) receives an additional annual cash retainer of $12,000 paid in
twelve monthly installments of $1,000 each. Each non-employee director also receives an annual
cash retainer of $1,000 for each committee of the Board of Directors on which he or she serves,
except that the member of the Audit Committee designated as the audit committee financial expert
(currently Richard L. Hardgrove) receives an annual cash retainer of $4,000. Each non-employee
director also receives an additional $250 for each Board of Director meeting attended and $250 for
each meeting of a committee of the Board of Directors attended.
Each non-employee director of the Company also serves on the board of directors of one or more
of the Companys subsidiaries, and receives an annual cash retainer for such service as well as
fees for attendance at meetings of the board of directors of the appropriate Company subsidiary
(and committees of that board).
Stock Option Program
From time to time, non-employee directors of the Company are granted options to purchase
common shares of the Company. These options are awarded under the Rurban Financial Corp. Stock
Option Plan at the discretion of the Compensation Committee. There were no options granted to
non-employee directors of the Company during the 2006 fiscal year.
Rurban Financial Corp. Plan to Allow Directors to Elect to Defer Compensation
On March 12, 1997, the Board of Directors of the Company adopted the Rurban Financial Corp.
Plan to Allow Directors to Elect to Defer Compensation (the Deferred Compensation Plan). The
purpose of the Deferred Compensation Plan is to advance the interests of the Company and its
shareholders by allowing the directors of the Company and/or its subsidiaries an opportunity to
elect to defer payment of all or a portion of their compensation received for their services as
directors.
The Deferred Compensation Plan is administered by the Board of Directors of the Company.
Subject to the express provisions of the Deferred Compensation Plan, the Board has sole discretion
and authority to determine from time to time the individuals that are eligible to participate in
the plan.
Each non-employee director of the Company and its subsidiaries is eligible to participate in
the Deferred Compensation Plan by electing to defer the receipt of all or a portion of the
compensation to be
received by the director or otherwise payable to him or her during any calendar year. At the time
that a director first elects to defer compensation, the Company will establish an account
(Account) in the
33
directors name to which all of the directors deferred compensation will be credited. At the end
of each calendar year, the directors Account will be credited with an amount of interest equal to
the rate determined by the Board of Directors for that year.
In the event that a directors service to the Company or any of it subsidiaries is terminated
for any reason, the director will be entitled to receive a distribution (a Distribution) from the
Company for the amount of deferred compensation and accrued interest then credited to such
directors Account. A Distribution to a director for the amount credited to such directors
Account may be made in cash either in a lump sum or in approximately equal annual installments over
a period of ten years. Each director will be allowed to suggest his or her preferred method of
Distribution; however, the Board has the ultimate discretion in determining the actual method of
Distribution. If a director receives a Distribution from the Deferred Compensation Plan in
installments, the director will, each year, earn interest on any undistributed amounts credited to
such directors Account as of the last day of each calendar year at a rate equal to the prime rate
offered by the Company on the first day of that year. Any Distribution received by a director
under the Deferred Compensation Plan will be treated as ordinary income for federal income tax
purposes at the time that the director receives the Distribution.
The Board of Directors may amend or terminate the Deferred Compensation Plan at any time,
without the consent of any director of the Company or its subsidiaries.
To date, no director of the Company or its subsidiaries has opted to participate in the
Deferred Compensation Plan.
Other Director Benefits
Additional life insurance is provided to certain directors of the Company through a BOLI
Policy. In 2004, State Bank purchased an $8 million BOLI. By way of separate split-dollar
agreements, the BOLI policy interests are divided between State Bank and the insureds
beneficiaries. State Bank owns the policy cash value and a portion of the policy net death
benefit, over and above the death benefit assigned to the insureds beneficiaries. The cash
surrender value of these life insurance policies totaled approximately $10,771,843 at December 31,
2006. As a result of this BOLI Plan, as of December 31, 2006, the beneficiaries of each of Thomas
A. Buis and John Fahl are entitled to receive a benefit of $50,000, and the beneficiaries of each
of Thomas M. Callan, John R. Compo, Robert A. Fawcett, Jr., Steven D. VanDemark and J. Michael Walz
are entitled to receive a benefit of $100,000.
Directors are also entitled to receive reimbursement for reasonable expenses incurred while
serving in the capacity as a director of the Company or its subsidiaries. Reimbursement includes,
but is not limited to, expenses incurred in connection with attending continuing education seminars
and programs (including tuition, travel, lodging and meals, as applicable).
34
DIRECTOR COMPENSATION FOR 2006
The table below summarizes the compensation awarded or paid to, or earned by, each of the
non-employee directors of the Company during the fiscal year ended December 31, 2006. No director
who is also an employee of the Company or one of its subsidiaries receives compensation for his
service as a director or as a committee member of the Company or any of its subsidiaries. As a
result, the compensation of Kenneth A. Joyce, the President and Chief Executive Officer of the
Company who also serves as a director of the Company and each of its subsidiaries, is not included
in the table below but is disclosed instead in the Summary Compensation Table on page 21 of this
proxy statement.
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(a) |
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(b) |
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(c) |
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(d) |
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(e) |
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(f) |
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(g) |
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(h) |
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Change in |
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Pension |
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Value and |
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Fees Earned |
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Non-Equity |
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Nonqualified |
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All |
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or |
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Stock |
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Option |
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Incentive |
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Deferred Comp. |
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Other |
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Paid in Cash |
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Awards |
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Awards |
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Plan Comp. |
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Earnings |
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Comp. |
|
Total |
Name |
|
($) |
|
($) |
|
($) (1) |
|
($) |
|
($) |
|
($) (2) |
|
($) |
|
|
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Thomas A. Buis |
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$ |
24,475 |
(3) |
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|
|
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|
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|
|
|
|
|
|
|
|
|
|
|
$ |
24,475 |
|
Thomas M. Callan |
|
$ |
27,100 |
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,561 |
|
|
$ |
28,661 |
|
John R. Compo |
|
$ |
26,750 |
(5) |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,194 |
|
|
$ |
27,944 |
|
John Fahl |
|
$ |
28,925 |
(6) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
3,093 |
|
|
$ |
32,018 |
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Robert A. Fawcett, Jr. |
|
$ |
28,500 |
(7) |
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|
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|
|
|
|
|
|
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$ |
1,785 |
|
|
$ |
30,285 |
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Richard L. Hardgrove |
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$ |
29,575 |
(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
29,575 |
|
Rita A. Kissner |
|
$ |
28,675 |
(9) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
28,675 |
|
Thomas L. Sauer |
|
$ |
23,900 |
(10) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
23,900 |
|
Steven D. VanDemark |
|
$ |
46,675 |
(11) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
480 |
|
|
$ |
47,155 |
|
J. Michael Walz |
|
$ |
41,775 |
(12) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,362 |
|
|
$ |
43,137 |
|
|
|
|
(1) |
|
As of December 31, 2006, the aggregate number of common shares of the Company underlying
outstanding stock options held by each non-employee director was as follows: Thomas A. Buis
7,953; Thomas M. Callan 7,953; John R. Compo 10,709; John Fahl 10,709; Robert A.
Fawcett, Jr. 10,709; Richard L. Hardgrove 5,000; Rita A. Kissner 0; Thomas L. Sauer
0; Steven D. VanDemark 17,613; and J. Michael Walz 10,709. |
|
(2) |
|
The amounts shown in column (g) reflect premiums paid by the Company on the split-dollar BOLI
policy described above allocable to the death benefit assigned to each directors
beneficiaries. |
|
(3) |
|
Aggregate fees earned by or paid to Mr. Buis included (a) $15,000 in fees for service on the
Board of Directors and committees of the Company and (b) $9,475 in fees for service on the
Board of Directors and committees of State Bank. |
|
(4) |
|
Aggregate fees earned by or paid to Mr. Callan included (a) $16,500 in fees for service on
the Board of Directors and committees of the Company and (b) $10,600 in fees for service on
the Board of Directors and committees of State Bank. |
|
(5) |
|
Aggregate fees earned by or paid to Mr. Compo included (a) $14,500 in fees for service on the
Board of Directors and committees of the Company and (b) $12,250 in fees for service on the
Board of Directors and committees of State Bank. |
|
(6) |
|
Aggregate fees earned by or paid to Mr. Fahl included (a) $13,500 in fees for service on the
Board of Directors and committees of the Company, (b) $11,425 in fees for service on the Board
of Directors and committees of State Bank and (c) $4,000 in fees for service on the Board of
Directors of RFCBC. |
35
|
|
|
(7) |
|
Aggregate fees earned by or paid to Mr. Fawcett included (a) $16,750 in fees for service on
the Board of Directors and committees of the Company and (b) $11,750 in fees for service on
the Board of Directors and committees of State Bank. |
|
(8) |
|
Aggregate fees earned by or paid to Mr. Hardgrove included (a) $17,500 in fees for service on
the Board of Directors and committees of the Company and (b) $12,075 in fees for service on
the Board of Directors and committees of State Bank. |
|
(9) |
|
Aggregate fees earned by or paid to Ms. Kissner included (a) $15,750 in fees for service on
the Board of Directors and committees of the Company and (b) $12,925 in fees for service on
the Board of Directors and committees of State Bank. |
|
(10) |
|
Aggregate fees earned by or paid to Mr. Sauer included (a) $13,750 in fees for service on the
Board of Directors and committees of the Company and (b) $10,150 in fees for service on the
Board of Directors and committees of State Bank. |
|
(11) |
|
Aggregate fees earned by or paid to Mr. VanDemark included (a) $27,500 in fees for service on
the Board of Directors and committees of the Company, (b) $11,175 in fees for service on the
Board of Directors and committees of State Bank, (c) $2,000 in fees for service on the Board
of Directors of RFCBC, and (d) $6,000 for service on the Board of Directors of RDSI. |
|
(12) |
|
Aggregate fees earned by or paid to Mr. Walz included (a) $15,750 in fees for service on the
Board of Directors and committees of the Company, (b) $12,025 in fees for service on the Board
of Directors and committees of State Bank, (c) $2,000 in fees for service on the Board of
Directors of RFCBC, and (d) $12,000 for service on the Board of Directors of Exchange Bank. |
36
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
To the Companys knowledge, as of the Record date, no person or entity beneficially owned more
than 5% of the outstanding common shares of the Company.
The following table furnishes information concerning the beneficial ownership of common shares
of the Company, as of the Record Date, by each current director of the Company, by each person
nominated for election as a director of the Company, by each executive officer of the Company named
in the Summary Compensation Table, and by all current executive officers and directors of the
Company as a group:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of Beneficial Ownership (1) |
|
|
|
|
|
|
Common Shares |
|
|
|
|
|
|
|
|
|
|
|
|
Which Can Be |
|
|
|
|
|
|
|
|
|
|
|
|
Acquired Upon |
|
|
|
|
|
|
|
|
|
|
|
|
Exercise of Options |
|
|
|
|
|
|
|
|
|
|
|
|
Currently Exercisable |
|
|
|
|
|
|
|
|
|
|
|
|
or Options First |
|
|
|
|
|
|
|
|
Common |
|
Becoming |
|
|
|
|
|
|
Name of |
|
Shares |
|
Exercisable |
|
|
|
|
|
Percent of |
Beneficial Owner |
|
Presently Held |
|
Within 60 Days |
|
Total |
|
Class (2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas A. Buis |
|
|
4,609 |
(5) |
|
|
7,953 |
|
|
|
12,562 |
|
|
|
(4 |
) |
Thomas M. Callan |
|
|
37,455 |
(6) |
|
|
7,953 |
|
|
|
45,408 |
|
|
|
(4 |
) |
John R. Compo |
|
|
43,976 |
(7) |
|
|
10,709 |
|
|
|
54,685 |
|
|
|
1.09 |
% |
John Fahl |
|
|
21,170 |
|
|
|
10,709 |
|
|
|
31,879 |
|
|
|
(4 |
) |
Robert A. Fawcett, Jr. |
|
|
7,355 |
(8) |
|
|
10,709 |
|
|
|
18,064 |
|
|
|
(4 |
) |
Richard L. Hardgrove |
|
|
2,000 |
|
|
|
5,000 |
|
|
|
7,000 |
|
|
|
(4 |
) |
Kenneth A. Joyce (3) |
|
|
19,280 |
(9) |
|
|
53,519 |
|
|
|
72,799 |
|
|
|
1.43 |
% |
Rita A. Kissner |
|
|
3,021 |
|
|
|
0 |
|
|
|
3,021 |
|
|
|
(4 |
) |
Mark A. Klein (3) |
|
|
4,094 |
|
|
|
2,000 |
|
|
|
6,094 |
|
|
|
|
|
Thomas L. Sauer |
|
|
6,418 |
(10) |
|
|
0 |
|
|
|
6,418 |
|
|
|
(4 |
) |
Duane L. Sinn (3) |
|
|
5,223 |
(11) |
|
|
4,794 |
|
|
|
10,017 |
|
|
|
|
|
Henry R. Thiemann (3) |
|
|
5,830 |
(12) |
|
|
19,077 |
|
|
|
24,907 |
|
|
|
(4 |
) |
Steven D. VanDemark |
|
|
13,869 |
(13) |
|
|
17,613 |
|
|
|
31,482 |
|
|
|
(4 |
) |
J. Michael Walz, D.D.S. |
|
|
34,953 |
(14) |
|
|
10,709 |
|
|
|
45,662 |
|
|
|
(4 |
) |
All executive officers
and directors as a
group (14 persons) |
|
|
209,253 |
(15) |
|
|
160,745 |
|
|
|
369,998 |
|
|
|
7.13 |
% |
|
|
|
(1) |
|
Unless otherwise noted, the beneficial owner has sole voting and investment power with
respect to all of the common shares reflected in the table. All fractional common shares have
been rounded to the nearest whole common share. The mailing address of each of the current
executive officers and directors of the Company is 401 Clinton Street, Defiance, Ohio 43512.
The mailing address of the Trustee of the Employee Stock Ownership and Savings Plan of Rurban
Financial Corp. is Reliance Financial Services, 401 Clinton Street, Defiance, Ohio 43512. |
|
(2) |
|
The Percent of Class is based upon the sum of (a) 5,027,433 common shares outstanding on the
Record Date and (b) the number of common shares, if any, as to which the named person or group
has the right to acquire beneficial ownership upon the exercise of options which are currently
exercisable or will become exercisable within 60 days after the Record Date. |
|
(3) |
|
Individual named in the Summary Compensation Table. Mr. Joyce also serves as a director of
the Company. |
|
(4) |
|
Reflects ownership of less than 1% of the outstanding common shares of the Company. |
37
|
|
|
(5) |
|
Includes 1,863 common shares held in the name of Mr. Buis wife, as to which she exercises
sole voting and investment power. |
|
(6) |
|
Includes 32,730 common shares held in a trust for the benefit of Mr. Callans wife as to
which Mr. Callan exercises shared voting and investment power. |
|
(7) |
|
Includes 2,755 common shares held jointly by Mr. Compo and his wife, as to which Mr. Compo
exercises shared voting and investment power. |
|
(8) |
|
Includes 6,198 common shares held by the Robert A. Fawcett Jr. Trust as to which Mr. Fawcett
has sole voting and investment power. |
|
(9) |
|
Includes 100 common shares held in the name of Mr. Joyces son for which Mr. Joyce is
custodian; and 6,221 common shares held for the account of Mr. Joyce in the Rurban ESOP. |
|
(10) |
|
Includes 3,104 shares held jointly by Mr. Sauer and City Beverage as to which Mr. Sauer
exercises sole voting and investment power; 3,214 shares held jointly by Mr. Sauer and his
wife as to which Mr. Sauer exercises shared voting and investment power; and 100 shares
transferred to Mr. Sauers minor grandson as to which Mr. Sauers wife is custodian. |
|
(11) |
|
Includes 4,393 shares held for the account of Mr. Sinn in the Rurban ESOP. |
|
(12) |
|
Includes 601 common shares held jointly by Mr. Thiemann and his wife, as to which Mr.
Thiemann exercises shared voting and investment power; and 4,119 common shares held for the
account of Mr. Thiemann in the Rurban ESOP. |
|
(13) |
|
Includes 4,390 common shares held jointly by Mr. VanDemark and his wife, as to which Mr.
VanDemark exercises shared voting and investment power; and 4,132 common shares held in the
names of Mr. VanDemarks children for which Mr. VanDemark is custodian. |
|
(14) |
|
Includes 826 common shares held by Dr. Walz and his spouse as to which Dr. Walz exercises
shared voting and investment power. |
|
(15) |
|
See Notes (5) through (14) above. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
To the Companys knowledge, based solely on a review of the reports furnished to the Company
and written representations that no other reports were required, during the 2006 fiscal year, all
filing requirements applicable to officers, directors and beneficial owners of more than 10% of the
outstanding common shares of the Company under Section 16(a) of the Exchange Act were complied
with, except that Mark A. Klein, Richard L. Hardgrove and Thomas L. Sauer each filed late one Form
4 report covering one transaction each.
TRANSACTIONS WITH RELATED PERSONS
Transactions Involving Management
During the 2006 fiscal year, executive officers and directors of the Company, members of their
immediate families and corporations or organizations with which they are affiliated entered into
banking transactions with the Companys subsidiaries, State Bank and The Exchange Bank, in the
ordinary course of their respective businesses and in compliance with applicable federal and state
laws and regulations. It is expected that similar transactions will be entered into in the future.
Loans to such persons have been made on substantially the same terms, including the interest rate
charged and collateral required, as those prevailing at the time for comparable transactions with
persons not affiliated with the Company or its
38
subsidiaries and in compliance with Regulation O of the federal banking laws and comparable laws of
the State of Ohio. These loans have been, and are presently, subject to no more than a normal risk
of uncollectibility and present no other unfavorable features. At December 31, 2006, the amount of
loans (including undrawn lines of credit) outstanding to directors and executive officers of the
Company and their associates as a group was $6,195,778. In addition, at December 31, 2006, loans
to the individuals then serving as directors and executive officers of the Companys subsidiaries,
who were not also directors or executive officers of the Company, totaled $489,083. As of the date
of this proxy statement, all of the loans described in this paragraph were performing loans.
Review, Approval or Ratification of Transactions with Related Persons
The Executive Governance and Nominating Committee is responsible, pursuant to its Charter, for
reviewing and approving any transaction between the Company and any director or officer of the
Company or members of their immediate family or entities with which they are affiliated. In
addition, on an annual basis, each director and executive officer is obligated to complete a
Director and Officer Questionnaire which requires the director or executive to disclose any
related party transactions or business relationships involving the Company or its subsidiaries
which are required to be disclosed pursuant to Item 404 of SEC Regulation S-K.
AUDIT COMMITTEE DISCLOSURE
Role of the Audit Committee
The Audit Committee assists the Board of Directors in fulfilling its responsibility for the
oversight of the quality and integrity of the accounting, auditing and financial reporting
practices of the Company. The Audit Committee is comprised solely of independent directors. The
specific responsibilities of the Audit Committee are set forth in the Audit Committee Charter and
described under the heading MEETINGS AND COMMITTEES OF THE BOARDCommittees of the Board Audit
Committee beginning on page 9 of this proxy statement.
Management is responsible for the Companys consolidated financial statements and the
accounting and financial reporting processes of the Company, including the establishment and
maintenance of adequate internal controls over financial reporting. The Companys independent
registered public accounting firm is responsible for auditing the Companys consolidated financial
statements in accordance with the standards of the Public Company Accounting Oversight Board
(United States) and issuing its report on the Companys consolidated financial statements.
Appointment of Independent Registered Public Accounting Firm
BKD, LLP (BKD) has been the Companys independent auditor/independent registered public
accounting firm since November 2002. On August 8, 2006, the Audit Committee selected BKD as the
Companys independent registered public accounting firm for the fiscal year ending December 31,
2007. Representatives of BKD will be present at the Annual Meeting, will have the opportunity to
make a statement if they desire to do so and will be available to respond to appropriate questions.
Pre-Approval of Services Performed by Independent Registered Public Accounting Firm
Under applicable SEC rules, the Audit Committee is required to pre-approve all audit and
non-audit services performed by the Companys independent registered public accouting firm in order
to assure that they do not impair the independent registered public accouting firms independence
from the Company. The SECs rules specify the types of non-audit services that an independent
registered public accouting firm may not provide to its audit client and establish the Audit
Committees responsibility for administration of the engagement of the independent registered
public accouting firm. Accordingly, the
39
Audit Committee pre-approves all audit and permitted non-audit services proposed to be
provided by the Companys independent registered public accouting firm.
The pre-approval of audit and non-audit services and fees of the independent registered public
accouting firm may be documented by a member of the Audit Committee signing annual or periodic
engagement letters that define in general terms the type of services to be provided and the range
of fees that are considered acceptable for such services, or as otherwise documented in the minutes
of the Audit Committee meetings. The actual compensation paid to the independent registered public
accounting firm for all such pre-approved services and fees is to be reported to the Audit
Committee on at least a quarterly basis. All services rendered by BKD during the 2006 fiscal year
were pre-approved by the Audit Committee.
Services of the Independent Registered Public Accounting Firm for the 2006 Fiscal Year
During the fiscal years ended December 31, 2006 and 2005, the Company paid the following
amounts to BKD for audit, audit-related, tax and other services rendered:
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
2005 |
|
|
|
|
|
|
|
|
|
Audit Fees (1) |
|
$ |
154,395 |
|
|
$ |
176,195 |
|
Audit-Related Fees (2) |
|
|
46,597 |
|
|
|
88,027 |
|
Tax Fees (3) |
|
|
27,275 |
|
|
|
20,485 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
$ |
228,267 |
|
|
$ |
284,707 |
|
|
|
|
(1) |
|
Audit fees consist of fees for the audit of the Companys annual financial statements,
review of interim condensed financial statements included in the Companys Quarterly Reports on Form
10-Q, audit procedures with respect to acquisitions during the year, and services in connection with
statutory and regulatory filings including annual reports on Form 10-K and registration statements on
Form S-4. |
|
(2) |
|
Audit-related fees consist of fees for assurance and related services that are reasonably related
to the performance of the audit or review of the Companys financial statements. These services
include SAS 70 service auditors report and consultations concerning financial and reporting matters
related to acquisitions. |
|
(3) |
|
Tax fees consist of fees for tax return preparation services and tax planning advice. |
AUDIT COMMITTEE REPORT
In fulfilling its oversight responsibilities with respect to the Companys audited financial
statements for the year ended December 31, 2006, the Audit Committee:
|
|
|
reviewed and discussed the Companys audited financial statements with management; |
|
|
|
|
discussed with BKD, the Companys independent registered public accounting firm, the
matters required to be discussed by Statement on Auditing Standards No. 61, as amended,
as adopted by the Public Company Accounting Oversight Board; and |
|
|
|
|
received the written disclosures and the letter from BKD, the Companys independent
registered public accounting firm, required by Independence Standards Board Standard
No. 1, Independence Discussions with Audit Committees, as adopted by the Public Company
Accounting Oversight Board, and discussed with BKD the independent auditors
independence. |
40
Based on the reviews and discussions referred to above, the Audit Committee recommended to the
Board of Directors of the Company (and the Board of Directors has approved) that the audited
financial statements be included in the Companys Annual Report on Form 10-K for the year ended
December 31, 2006, for filing with the SEC.
THE AUDIT COMMITTEE
Robert A. Fawcett, Jr., Chairman
Thomas M. Callan
Richard L. Hardgrove
Rita A. Kissner
SHAREHOLDER PROPOSALS FOR THE 2008 ANNUAL MEETING
Proposals by shareholders intended to be presented at the 2008 Annual Meeting of Shareholders
must be received by the Corporate Secretary of the Company no later than November 8, 2007, to be
eligible for inclusion in the Companys proxy card, notice of meeting and proxy statement relating
to the 2008 Annual Meeting. Upon receipt of a shareholder proposal, the Company will determine
whether or not to include the proposal in the proxy materials in accordance with the applicable
rules and regulations of the SEC. The SEC has promulgated rules relating to the exercise of
discretionary voting authority under proxies solicited by the Board of Directors. If a shareholder
intends to present a proposal at the 2008 Annual Meeting of Shareholders, and does not notify the
Corporate Secretary of the Company of the proposal by January 22, 2008, the proxies solicited by
the Board of Directors for use at the 2008 Annual Meeting may be voted on the proposal, without any
discussion of the proposal in the Companys proxy statement for the 2008 Annual Meeting. In each
case, written notice must be given to the Corporate Secretary of the Company at the following
address: Keeta J. Diller, Corporate Secretary, 401 Clinton Street, Defiance, Ohio 43512.
Shareholders desiring to nominate candidates for election as directors at the 2008 Annual
Meeting must follow the procedures described under the heading CORPORATE GOVERNANCENominating
Procedures on page 7 of this proxy statement.
ANNUAL REPORT ON FORM 10-K
The Company will provide without charge to any shareholder, upon the written request of such
shareholder, a copy of the Companys Annual Report on Form 10-K required to be filed under the
Exchange Act for the Companys fiscal year ended December 31, 2006. Such written request should be
directed to Valda Colbart, Investor Relations Officer, Rurban Financial Corp., 401 Clinton Street,
Defiance, Ohio 43512.
DELIVERY OF PROXY MATERIALS TO MULTIPLE SHAREHOLDERS
SHARING THE SAME ADDRESS
Annually, the Company provides each registered shareholder at a shared address, not previously
notified, with a separate notice of the Companys intention to household proxy materials. Only
one copy of the Companys proxy statement for the Annual Meeting and Annual Report to Shareholders
for the 2006 fiscal year is being delivered to previously notified multiple registered shareholders
who share an address unless the Company has received contrary instructions from one or more of the
shareholders. A separate proxy card and a separate Notice of Annual Meeting of Shareholders is
being included for each account at the shared address.
Registered shareholders who share an address and would like to receive a separate Annual
Report to Shareholders for the 2006 fiscal year and/or a separate proxy statement for the Annual
Meeting
41
delivered to them, or have questions regarding the householding process, may contact Valda Colbart,
Investor Relations Officer, by calling 800-273-5820, or forwarding a written request addressed to
Rurban Financial Corp., Attention: Valda Colbart, Investor Relations Officer, 401 Clinton Street,
Defiance Ohio 43512. Promptly upon request, additional copies of the Annual Report to
Shareholders for the 2006 fiscal year and/or a separate proxy statement for the Annual Meeting will
be sent. By contacting Valda Colbart, registered shareholders sharing an address can also (i)
notify the Company that the registered shareholders wish to receive separate annual reports to
shareholders and/or proxy statements in the future or (ii) request delivery of a single copy of
annual reports to shareholders or proxy statements in the future if they are receiving multiple
copies.
Beneficial shareholders, who hold common shares through a broker, financial institution or
other record holder, should contact their broker, financial institution or other record holder for
specific information on the householding process as it applies to their accounts.
OTHER MATTERS
As of the date of this proxy statement, the Board of Directors knows of no other business to
be presented for action by the shareholders at the Annual Meeting other than those discussed in
this proxy statement. If any other matter is properly presented at the Annual Meeting, or at any
adjournment of the Annual Meeting, the persons named as proxies in the enclosed proxy card
solicited by the Board of Directors may vote the common shares represented by such proxy card on
such matters in accordance with their best judgment in light of the conditions then prevailing.
IT IS IMPORTANT THAT PROXIES BE VOTED AND RETURNED PROMPTLY. EVEN IF YOU PLAN TO ATTEND THE
ANNUAL MEETING IN PERSON, PLEASE FILL IN, DATE, SIGN AND RETURN THE ENCLOSED PROXY CARD PROMPTLY.
|
|
|
|
|
March 7, 2007 |
By Order of the Board of Directors,
|
|
|
|
|
|
Kenneth A. Joyce |
|
|
President and Chief Executive Officer |
|
|
42
|
|
|
|
|
x
|
|
PLEASE MARK VOTES
AS IN THIS EXAMPLE
|
REVOCABLE PROXY
RURBAN FINANCIAL CORP. |
|
PROXY FOR ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON APRIL 19, 2007
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned holder(s) of common shares of Rurban Financial Corp. (the Company)
hereby constitutes and appoints Kenneth A. Joyce and Duane L. Sinn, or either of them, the Proxy or
Proxies of the undersigned, with full power of substitution, to attend the Annual Meeting of
Shareholders of the Company (the Annual Meeting) to be held on Thursday, April 19, 2007, at the
Eagles Club (First Floor), 711 W. Second Street, Defiance, Ohio at 10:00 A.M., local time, and any
adjournments) thereof, and to vote all of the common shares of the Company which the undersigned is
entitled to vote at such Annual Meeting or at any adjournment(s) thereof, as follows:
|
|
|
Please be sure to sign and date
this Proxy in the box below.
|
|
Date |
|
|
|
|
|
|
|
|
|
|
Shareholder sign above
|
|
Co-holder (if any) sign above |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For |
|
|
|
With- hold |
|
|
|
For
All Except |
|
1. |
|
To elect three (3) directors to serve for terms of three years each: |
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Thomas
M. Callan
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Richard L. Hardgrove
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Steven D. VanDemark |
INSTRUCTION: To withhold authority to vote for any individual nominee, mark For All Except and
write that nominees name in the space provided below.
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In their discretion, the Proxies are authorized to vote upon such other matters as may
properly come before the Annual Meeting (none known at the time of solicitation of this
proxy) or any adjournment(s) thereof. |
WHERE A CHOICE IS INDICATED, THE COMMON SHARES REPRESENTED BY THIS PROXY, WHEN PROPERLY
EXECUTED, WILL BE VOTED OR NOT VOTED AS SPECIFIED. IF NO CHOICE IS INDICATED, THE COMMON SHARES
REPRESENTED BY THIS PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES LISTED IN ITEM NO. 1 AS
DIRECTORS OF THE COMPANY. IF ANY OTHER MATTERS ARE PROPERLY BROUGHT BEFORE THE ANNUAL MEETING OR
ANY ADJOURNMENT(S) THEREOF OR IF A NOMINEE FOR ELECTION AS A DIRECTOR NAMED IN THE PROXY STATEMENT
IS UNABLE TO SERVE OR FOR GOOD CAUSE WILL NOT SERVE, THE COMMON SHARES REPRESENTED BY THIS PROXY
WILL BE VOTED IN THE DISCRETION OF THE PROXIES ON SUCH MATTERS OR FOR SUCH SUBSTITUTE NOMINEE(S)
AS THE DIRECTORS MAY RECOMMEND.
All proxies previously given or executed by the undersigned are hereby revoked. The
undersigned acknowledges receipt of the accompanying Notice of Annual Meeting of Shareholders and
Proxy Statement for the Annual Meeting and the Annual Report to Shareholders for the fiscal year
ended December 31, 2006.
Please sign exactly as your name appears hereon. When common shares are registered in two names, both shareholders should sign. When
signing as executor, administrator, trustee, guardian, attorney or agent,
please give full title as such. If the shareholder is a corporation, please sign
in full corporate name by President or other authorized officer. If the
shareholder is a partnership, please sign in partnership name by authorized
person. (Please note any change of address on this proxy.)
é Detach above card, sign, date and mail in postage paid envelope provided. é
RURBAN FINANCIAL CORP.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF RURBAN FINANCIAL
CORP. IT IS IMPORTANT THAT PROXIES BE VOTED AND RETURNED PROMPTLY. EVEN IF YOU PLAN TO
ATTEND THE ANNUAL MEETING IN PERSON, PLEASE FILL IN, DATE, SIGN AND RETURN THE PROXY
PROMPTLY USING THE ENCLOSED SELF-ADDRESSED ENVELOPE. IF YOU ATTEND THE ANNUAL MEETING,
YOU MAY REVOKE YOUR PROXY AND VOTE IN PERSON IF YOU WISH TO DO SO.
IF YOUR ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND
RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.