□
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Preliminary Proxy
Statement
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□
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Confidential, for Use of the
Commission Only (as permitted by Rule
14a-6(e)(2))
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□
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Definitive Additional
Materials
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□
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Soliciting Material Pursuant to §
240.14a-12
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□
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11.
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1)
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Title
to each class of securities to which transaction
applies:
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2)
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Aggregate
number of securities to which transaction
applies:
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3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act
|
4)
|
Proposed
maximum aggregate value of
transaction:
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5)
|
Total
fee paid:
|
□
|
Fee
paid previously with preliminary
materials.
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□
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify
|
|
the
filing for which the offsetting fee was paid
previously. Identify the previous filing by
registration
|
|
statement
number, or the Form or Schedule and the date of its
filing.
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1)
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Amount
Previously Paid:
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2)
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Form,
Schedule or Registration Statement No.:
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3)
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Filing
Party:
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Matters
to be voted on:
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1.
|
Election
of seven directors.
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2.
|
Ratification
of the appointment of HoganTaylor as our independent auditors for
2009.
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3.
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Any
other business properly brought before the shareholders at the
meeting.
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TABLE
OF CONTENTS
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Page
|
General
Information About The Meeting And Voting
|
|
Identification
of Officers
|
|
Security
Ownership of Certain Beneficial Owners and Management and
Related
|
|
Stockholder
Matters
|
|
Proposal
No. 1: Election of Directors
|
|
Audit
Committee
|
|
Compensation
Committee
|
|
Corporate
Governance and Nominating Committee
|
|
Code
of Ethics
|
|
Certain
Relationships and Related Transactions
|
|
Section
16(a) Beneficial Ownership Reporting Compliance
|
|
Compensation
of Directors and Executive Officers
|
|
Summary
Compensation Table
|
|
Proposal
No. 2: Ratification of Independent Auditors
|
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Principal
Accounting Fees and Services
|
|
Shareholder
Proposals for 2010 Annual Meeting
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|
Other
Matters
|
·
|
each
person known by us who beneficially owns more than 5% of any class of our
voting stock;
|
·
|
each
director and nominee for director;
|
·
|
each
executive officer named in the Summary Compensation Table on page 18;
and
|
·
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our
directors and executive officers as a
group.
|
Name
and Address of
Beneficial Owner
|
Number
of Shares of
Common
Stock
Beneficially Owned (1)
|
Percent
Of
Class (1)
|
|
David
E. Chymiak
|
2,604,287
|
(2)(7)
|
25.7%
|
Kenneth
A. Chymiak
|
2,220,386
|
(2)(5)(7)
|
21.9%
|
Susan
C. Chymiak
|
2,220,386
|
(2)(6)(7)
|
21.9%
|
Scott
A. Francis
|
-
|
*
|
|
Thomas
J. Franz
|
4,637
|
*
|
|
Paul
F. Largess
|
2,337
|
*
|
|
James
C. McGill
|
3,337
|
*
|
|
Daniel
E. O’Keefe
|
29,837
|
(4)
|
*
|
Stephen
J. Tyde
|
52,337
|
(3)(8)
|
*
|
All
Executive Officers and Directors as a group (9
persons)
|
4,917,158
|
(9)
|
48.5%
|
(1)
|
Shares
which an individual has the right to acquire within 60 days pursuant to
the exercise of options are deemed to be outstanding for the purpose of
computing the percentage ownership of such individual, but are not deemed
to be outstanding for the purpose of computing the percentage ownership of
any other person shown in the table or the percentage ownership of all
officers and directors as a group.
|
(4)
|
Includes
10,000 shares subject to stock options which are fully exercisable and
2,500 shares subject to stock options which will become exercisable on
March 6, 2009.
|
(5)
|
Of
the shares beneficially owned by Mr. Chymiak, 270,000 are held of record
by him as trustee of the Ken Chymiak Revocable Trust and 1,796,000 are
held of record by his spouse, Susan C. Chymiak as trustee of the Susan
Chymiak Revocable Trust. Mr. Chymiak has sole voting and
investment power over those shares held of record by him. Mr.
Chymiak disclaims beneficial ownership of the shares held by his
wife.
|
(6)
|
Of
the shares beneficially owned by Ms. Chymiak, 1,796,000 are held of record
by her as trustee of the Susan Chymiak Revocable Trust and 270,000 are
held of record by her spouse, Kenneth A. Chymiak as trustee of the Ken
Chymiak Revocable Trust. Ms. Chymiak has sole voting and
investment power over those shares held of record by her. Ms.
Chymiak disclaims beneficial ownership of the shares held by her
husband.
|
(7)
|
Of
the shares beneficially owned by Mr. David Chymiak, Mr. Kenneth Chymiak
and Ms. Chymiak, 304,099 shares are owned by Chymiak Investment
LLC. Chymiak Investment LLC is equally-owned by Mr. David
Chymiak, his spouse, Mr. Kenneth Chymiak and Ms.
Chymiak.
|
(8)
|
Includes
17,000 shares owned by Mr. Tyde's
wife.
|
(9)
|
Includes
68,500 shares subject to stock options, of which 66,000 are fully
exercisable and 2,500 become exercisable on March 6,
2009.
|
Plan
Category
|
Number
of securities to be issued upon exercise of outstanding options, warrants
and rights
(a)
|
Weighted-average
exercise price of outstanding options, warrants and rights
(b)
|
Number
of securities remaining available for future issuance under equity
compensation plans (excluding securities reflected in column
(a))
(c)
|
Equity
compensation plans approved by security holders
|
210,850
|
$3.67
|
644,656
|
Equity
compensation plans not approved by security holders
|
0
|
0
|
0
|
Total
|
210,850
|
$3.67
|
644,656
|
·
|
Selects
the firm that will serve as our independent
auditors
|
·
|
Reviews
scope and results of audits with independent auditors, compliance with any
of our accounting policies and procedures and the adequacy of our system
of internal controls
|
·
|
Oversees
quarterly reporting
|
·
|
Performs
the other functions listed in the Charter of the Audit Committee, a
current copy of which may be found on our website at
www.addvantagetech.com.
|
·
|
selected
Hogan & Slovacek as our independent accountants for the audit of the
fiscal 2008 financial statements.
|
·
|
reviewed
and discussed the audited financial statements for the fiscal year ended
September 30, 2008, with
management;
|
·
|
discussed
with the independent auditors the matters required to be discussed by
Statement on Auditing Standards No. 61, as amended (AICPA, Professional
Standards, Vol. 1. AU Section 380),adopted by the Public Company
Accounting Oversight Board in Rule
3200T;
|
·
|
received
the written disclosures and the letter from the independent accountants
required by the applicable requirements of the Public Company Accounting
Oversight Board regarding the independent accountant’s communications with
the Audit Committee concerning independence, and has discussed with the
independent accountant the independent accountant’s independence;
and
|
·
|
based
on the reviews and discussions referred to above, recommended to the Board
that the audited financial statements be included in our Annual Report on
Form 10-K for fiscal year 2008 for filing with the Securities and Exchange
Commission (the “SEC”).
|
Thomas
J. Franz
|
Paul
F. Largess
|
James
C. McGill
|
Stephen
J. Tyde
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1)
|
an
understanding of generally accepted accounting principles and financial
statements;
|
2)
|
the
ability to assess the general application of such principles in connection
with the accounting for estimates, accruals and
reserves;
|
3)
|
experience
preparing, auditing, analyzing or evaluating financial statements that
present a breadth and level of complexity of accounting issues that are
generally comparable to the breadth and complexity of issues that can
reasonably be expected to be raised by the registrant’s financial
statements, or experience actively supervising one or more persons engaged
in such activities;
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4)
|
an
understanding of internal control over financial reporting;
and
|
5)
|
an
understanding of audit committee
functions.
|
·
|
Evaluates
performance and sets compensation and benefits of Chief Executive Officer
and Chairman of the Board of
Directors
|
·
|
Approves
compensation and benefits programs of our other named executive
officers
|
·
|
Approves
compensation and benefits of our non-employee Board of
Directors
|
·
|
Reviews
with management the Compensation Discussion and Analysis (“CD&A”) and
determines whether to recommend to the Board of Directors that the
CD&A be included in the Company’s proxy statement for its annual
meeting of shareholders.
|
·
|
Performs
the other functions listed in the Charter of the Compensation Committee
which may be found on our website at www.addvantagetech.com.
|
·
|
Competitive
Pay
|
·
|
Accountability
for Business Performance
|
·
|
Accountability
for Individual Performance
|
·
|
Compensation
Program Design
|
·
|
Role
of Executive Officers in Compensation
Decisions
|
·
|
Base
Salary
|
·
|
Non-Equity
Incentive Compensation
|
·
|
Equity
Incentive Compensation
|
·
|
Other
Compensation
|
·
|
Other
Benefit Plans
|
·
|
Benchmarking
|
·
|
Base
Salary
|
·
|
Non-Equity
Incentive Compensation
|
% Target
|
CEO & CHAIRMAN INCENTIVE
AWARD
(%
of Base Salary)
|
80%
|
15%
|
90%
|
20%
|
100%
|
25%
|
110%
|
30%
|
120%
|
35%
|
130%
|
40%
|
140%
|
45%
|
150%
|
50%
|
160+%
|
55%
|
·
|
Equity
Compensation
|
·
|
Other
Compensation
|
Thomas
J. Franz
|
James
C. McGill
|
Stephen
J. Tyde
|
·
|
Provides
oversight of the governance of the Board of
Directors
|
·
|
Makes
recommendations to the Board as a whole concerning board size, composition
and compensation
|
·
|
Identifies
individuals qualified to become Board
members
|
·
|
Selects
or recommends that the Board select the director nominees to stand for
election at the annual meeting of
shareholders
|
·
|
Recommends
to the Board nominees for the positions of Chairman of the Board, chairmen
of the various committees of the Board, and members of the various
committees of the Board
|
·
|
Reviews,
monitors and approves compliance with our Code of Business Conduct and
Ethics
|
·
|
Considers,
reviews and approves potential conflict of interests involving Board
members or corporate officers
|
·
|
Performs
other functions listed in the Charter of the Corporate Governance and
Nominating Committee, a current copy which may be found on our website at
www.addvantagetech.com.
|
Name
|
Fees
earned or
Paid
in Cash
|
Restricted
Stock
Awards
(5)
|
Stock
Option
Awards
|
Total
Compensation
|
||||||||||||
Thomas
J. Franz (1) (2) (3)
|
$ | 6,750 | $ | 10,000 | $ | 0 | $ | 16,750 | ||||||||
Paul
F. Largess (1) (2)
|
$ | 7,500 | $ | 10,000 | $ | 0 | $ | 17,500 | ||||||||
Henry
F. McCabe (4)
|
$ | 6,000 | $ | 0 | $ | 0 | $ | 6,000 | ||||||||
James
C. McGill (1) (2) (3)
|
$ | 6,500 | $ | 10,000 | $ | 0 | $ | 16,500 | ||||||||
Stephen
J. Tyde (1) (3) (6)
|
$ | 4,750 | $ | 10,000 | $ | 0 | $ | 14,750 |
Name
and Principal Position
|
Year
|
Salary
(1)
|
Restricted
Stock Award (2)
|
Option
Awards(3)
|
Non-Equity
Incentive
Plan
Compensation(4)
|
All
Other
Compensation(5)
|
Total
Compensation
|
|
Kenneth
A. Chymiak
|
President and
Chief Executive Officer
|
2008
2007
|
$262,652
$253,462
|
$10,000
$ -
|
$ -
$8,010
|
$ -
$138,006
|
$15,423
$14,831
|
$288,075
$414,309
|
David
E. Chymiak
|
Chairman
of the Board
|
2008
2007
|
$262,652
$253,462
|
$10,000
$ -
|
$ -
$8,010
|
$ -
$138,006
|
$15,423
$14,831
|
$288,075
$414,309
|
Daniel
E. O’Keefe
|
Vice
President, Chief Operating Officer & Secretary
|
2008
2007
|
$151,658
$136,462
|
$10,000
$ -
|
$10,900
$20,264
|
$ -
$38,948
|
$13,105
$7,173
|
$185,663
$202,847
|
Scott
A. Francis
|
Vice
President, Chief Financial Officer
|
2008
2007
|
$2,308
$ -
|
$ -
$ -
|
$10,580
$ -
|
$ -
$ -
|
$ -
$ -
|
$12,888
$ -
|
(1)
|
The
salary of Mr. Francis is from his date of hire of September 15,
2008.
|
(2)
|
The
amounts shown represent the total fair value of the stock award of 2,337
shares on the date of grant to directors. The fair value of the
stock award is being amortized over the 12-month holding period to
compensation expense in the Consolidated Financial Statements contained in
the Company’s Annual Report on Form 10-K for the year ended September 30,
2008 in accordance with Statement of Financial Accounting
Standards No. 123R, Share Based Payment (“SFAS 123R”), for stock
awards. The fair value of the stock award was based on the
closing price of the stock on the date of
grant.
|
(3)
|
The
amounts shown represent expenses recognized in the Consolidated Financial
Statements contained in the Company’s Annual Report on Form 10-K for the
year ended September 30, 2008 in accordance with SFAS 123R, for stock
option awards. There were no forfeitures of stock option awards
in fiscal 2008. All assumptions utilized to calculate the expense amounts
shown above are set forth in Note 8 of the Notes to Consolidated
Statements for the year ended September 30,
2008.
|
(4)
|
No
amounts were earned under the Senior Management Incentive Compensation
Plan for fiscal 2008 performance as the Company did not meet the threshold
performance target. This plan, which is further detailed in the
Fiscal 2008 Grants of Plan-Based Awards table below, provides annual cash
payments to Senior Management based first on exceeding certain sales
growth threshold requirements and then allows management to earn a
graduated scale of incentive compensation based on the incremental EBIT
earned on sales above the established sales growth threshold
amount.
|
(5)
|
Represents
amounts paid by the Company on behalf of NEO for matching contributions to
the Company’s qualified 401(K) plan plus an auto allowance received during
the year.
|
Estimated
Future Payouts Under
Non-Equity
Incentive Plan Awards
|
||||||||||||||
Name
|
Principal
Position
|
Grant
Date
|
Threshold
|
Target
(1)
|
Maximum
|
|||||||||
Kenneth
A. Chymiak
|
President and
Chief Executive Officer
|
03/6/2008
|
$ | - | $ | 66,950 | $ | 147,290 | ||||||
David
E. Chymiak
|
Chairman
|
03/6/2008
|
$ | - | $ | 66,950 | $ | 147,290 | ||||||
Daniel
E. O’Keefe
|
Vice
President, Chief Operating Officer
|
03/6/2008
|
$ | - | $ | 30,080 | $ | 66,080 |
(1)
|
The
Target amount represents the median payout on the graduated scale of our
Senior Management Incentive Compensation Plan. The non-equity
incentive that can be earned by the CEO and Chairman begins at 0% of base
salary for reaching the threshold, the median target incentive level is
25% of base salary, and the maximum amount that can be earned under the
plan for the CEO and Chairman is 55% of base
salary.
|
Named
Executive Officer
|
Number
of Securities Underlying Options which are Exercisable
|
Equity
Incentive Plan Awards: Number of Securities
Underlying Unexercised Unearned Options
|
Option
Exercise Price
|
Option
Expiration Date
|
|||||||||
Kenneth
A. Chymiak
|
1,000 | $ | 3.125 |
4/4/2010
|
|||||||||
1,000 | $ | 1.50 |
3/6/2011
|
||||||||||
1,000 | $ | 0.81 |
3/1/2012
|
||||||||||
1,000 | $ | 1.65 |
3/1/2013
|
||||||||||
1,000 | $ | 4.40 |
3/4/2014
|
||||||||||
5,000 | $ | 4.62 |
3/7/2015
|
||||||||||
5,000 | $ | 5.78 |
3/6/2016
|
||||||||||
5,000 | $ | 3.45 |
3/6/2017
|
||||||||||
David
E. Chymiak
|
1,000 | $ | 3.125 |
4/4/2010
|
|||||||||
1,000 | $ | 1.50 |
3/6/2011
|
||||||||||
1,000 | $ | 0.81 |
3/1/2012
|
||||||||||
1,000 | $ | 1.65 |
3/1/2013
|
||||||||||
1,000 | $ | 4.40 |
3/4/2014
|
||||||||||
5,000 | $ | 4.62 |
3/7/2015
|
||||||||||
5,000 | $ | 5.78 |
3/6/2016
|
||||||||||
5,000 | $ | 3.45 |
3/6/2017
|
||||||||||
Daniel
E. O'Keefe
|
7,500 | (1) |
2,500
|
(2) | $ | 5.78 |
3/6/2016
|
||||||
5,000 | $ | 3.45 |
3/6/2017
|
||||||||||
- | 10,000 | (3) | $ | 3.00 |
8/12/2018
|
||||||||
Scott
A. Francis
|
- | 10,000 | (3) | $ | 3.01 |
9/16/2018
|
(1)
|
Includes
2,500 Options that become exercisable on March 6,
2009.
|
(2)
|
Options
vest over 1 year.
|
(3)
|
Options
vest over 4 years in equal increments of 2,500 shares per
year.
|
2008
|
2007
|
|||||||
Audit
Fees(1)
|
$ | 98,820 | $ | 80,000 | ||||
Audit-Related
Fees(2)
|
610 | 1,045 | ||||||
Tax
Fees(3)
|
29,259 | 22,805 | ||||||
All
Other Fees(4)
|
7,500 | 10,426 | ||||||
Total
|
$ | 136,189 | $ | 114,276 |
1)
|
Audit
fees represent fees for professional services provided in connection with
the audit of our annual financial statements and review of our quarterly
financial statements and audit services provided in connection with the
issuance of comfort letters, consents, and assistance with review of
documents filed with the SEC.
|
2)
|
Audit
related fees for reimbursements of travel and other costs associated with
audit services
|
3)
|
Tax
Fees are for annual tax return preparation and research of tax related
matters
|
4)
|
Other
fees represent the annual audit of the Company’s Defined Contribution Plan
and a Form S-3 filing during fiscal
2007.
|
1.
|
Audit
services include audit work performed on the financial statements,
internal control over financial reporting, as well as work that generally
only the independent registered public accounting firm can reasonably be
expected to provide, including comfort letters, statutory audits, and
discussions surrounding the proper application of financial accounting
and/or reporting standards.
|
2.
|
Audit-Related
services are for assurance and related services that are
traditionally performed by the independent registered public accounting
firm, including due diligence related to mergers and acquisitions and
special procedures required to meet certain regulatory
requirements.
|
3.
|
Tax
services include all services, except those services specifically
related to the audit of the financial statements, performed by the
independent registered public accounting firm’s tax personnel, including
tax analysis; assisting with coordination of execution of tax related
activities, primarily in the area of corporate development; supporting
other tax related regulatory requirements; and tax compliance and
reporting.
|
4.
|
Other Fees
are those associated with services not captured in the other
categories. We generally don’t request such services from the
independent registered public accounting firm other than the annual audit
of our Defined Contribution Plan.
|
¨
|
FOR
all nominees listed below (except as indicated to the contrary below and
subject to the discretion of the proxies as provided
herein).
|
¨
|
WITHHOLD
AUTHORITY to vote for all the nominees
above.
|